Strategic Planning Coordinators
The Strategic Planning coordinators superseded the Strategic Planning Committee in 2024.
Terms of Service
The two coordinators will each serve a two-year term, with one rotating off each year. The term of service begins at the annual conference. The first year of service will be in a junior role, learning the process and tasks. The second year of service will be in a more senior role as the primary manager of the process. The call for applicants will go out with the annual call for committee chairs.
In the inaugural year (starting in 2024), one applicant will serve one year (as senior coordinator) and one will serve two years. After the first two years, the cycle of one new person per year will take effect.
Reporting Structure & Roles
The Vice President of the Executive Board serves as liaison to the Strategic Plan Coordinators. The Coordinators collaborate with the Vice President, President, Past President, and Secretary to ensure continuity, data integrity, and communication across all Society activities aligned with the Strategic Plan.
Board liaisons are responsible for reviewing and updating the progress of strategic goals for their constituent groups on a biannual basis via the designated spreadsheet. Prompts will be included in the Board report template, and the President shall remind liaisons to update during the report submission cycle. Time shall be reserved at least every other Board meeting to discuss progress on strategic goals.
Past Coordinators
- 2024/25 Coordinators: Heather Gendron, Gwen Mayhew
Strategic Planning Activities
- Assessment Plan: In 2025, the coordinators will create an assessment plan for tracking progress on the Society’s strategic goals. It will establish which data is gathered and from where, as well as a process for analyzing and sharing results. The assessment plan process and final documents will be shared in ARLIS/NA Commons to ensure continuity.
- Data Collection & Analysis: Coordinators will collect and analyze existing qualitative and quantitative data from various sources produced by other groups including ARLIS/NA annual reports and goal-setting reports, membership data, and survey data, to track the Society’s progress towards reaching its strategic goals. They will work with members of the Executive Board and specifically the Secretary to establish and monitor an annual timeline of goals work.
- Outputs of Strategic Planning will include:
- Goal Setting Summary: The coordinators will write a summary of the Goals Setting reports submitted by ARLIS/NA Group leaders (e.g., committee and other group chairs). This summary will be shared with members after the annual conference (early summer). This is an opportunity to communicate with board liaisons about groups that are working on similar goals so they can consider where there are synergies to be taken advantage of.
- Annual Report Summary and Town Hall: The coordinators will write a summary of annual goal accomplishments to be shared with the Executive Board in the fall of each year and discussed with members at a Town Hall by the end of the calendar year, in preparation for the annual conference in the following year. The annual report summary will include: an overview of progress on strategic goals for the reporting year, strategic goals performance data, an assessment of the effectiveness of strategies towards fulfilling strategic goals, and suggestions of necessary adjustments to meet our strategic goals.
