Privacy Policy and Terms of Use

Privacy Policy

Effective Date: Approved by the Executive Board on June 24, 2021

This privacy policy explains how Art Libraries Society of North America (“ARLIS/NA”) uses any personal information we collect about you when you use the website (the “Service”).

What information do we collect about you?

ARLIS/NA does not collect any personal information from users browsing its website. We do collect basic information via cookies about how visitors use our site, such as pages visited, technical information about your device, website traffic patterns, and server-usage statistics. The data is used to personalize your experience and improve the website and service for our visitors. Website usage information is collected using cookies.

Members and customers of ARLIS/NA are asked to register on the site and provide limited information.  This information is submitted voluntarily. ARLIS/NA asks users to provide their name and email address. Other personal information may be submitted to ARLIS/NA through membership applications, donations, event registrations, online purchases, abstract and/or poster submissions, member profiles, surveys, and related transactions and form submissions. Additionally, for some emails sent in HTML format by ARLIS/NA, we collect specific information regarding what the recipient does with that email. In those cases, we monitor the user’s email address, whether the user clicks though to links provided in the message, the date and time of the user’s click through, the name of the link or source from which the message was sent, the tracking URL number and the destination page.

How do we use the information we collect about you?

We may use the information we gather on you, whether personal, demographic, collective or technical, for the following business purposes:

Personalization: Generally, ARLIS/NA and its direct subsidiaries use data collected to improve its own web content; to respond to visitors’ interests, needs and preferences; and to develop new products and services.

Research: We may use your information for research, statistical analysis, to develop new products and services, and enhancement of user experience.

Fulfillment: We use the information to provide the contracted services you have requested; to register you as a member and provide ongoing membership services and benefits to you, as part of your membership purchase; to fulfill other orders, requests, and registrations, including processing payments.

Disclosures to Third Parties: ARLIS/NA also makes member contact information available through the member directory to other members using its website. These data include names, email addresses, and phone number. Contact information of those serving in a volunteer leadership role may also be made available on the website. ARLIS/NA may also provide limited data to third parties that offer products and services. These limited data include names, email addresses, and home and/or business state and country. Users may request ARLIS/NA not disclose the data to third parties by contacting ARLIS/NA at or 978-674-6211.

Marketing: We would like to send you information about products and services of ours and other companies which may be of interest to you. If you have consented to receive marketing, you may opt out at a later date. You have a right at any time to stop us from contacting you for marketing purposes or giving your information to others. 

Consent to Use Personal Information: For the purposes of the Data Protection Act(s) 1984 and 1998 (as applicable), ARLIS/NA or its agents must store, host and otherwise process the information (including personal data) supplied by the user when registering for this website. ARLIS/NA may send such data outside the European Economic Area for processing. If you reside in the European Union, please indicate your consent that the personal information you have provided may be transferred and stored in countries outside of the EU, including the United States. User supplies as defined above when registering for the website in order to allow ARLIS/NA (or its designated agents) to use the information to send the user unsolicited direct mail advertisements, promotions, and solicitations for third parties' products and services.

Credit Card Account Information: ARLIS/NA does not disclose credit card account information provided by its members and customers. When members and customers choose to pay using their credit cards, ARLIS/NA submits the information needed to obtain payment to the appropriate clearinghouse.

Access to Your Information and Correction

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to us at 4 Lan Drive, Suite 100, Westford, MA 01886. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

What are Cookies?

Cookies are text files placed on your computer to collect standard internet log information and visitor behavior information. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit or You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Links to Other Websites

Our website contains links to other websites. This privacy policy only applies to this website, so when you link to other websites you should read their own privacy policy.


ARLIS/NA chapters are regional groups chartered to further ARLIS/NA’s mission through local programming and activities. ARLIS/NA chapters may collect and use your data as described below. If an ARLIS/NA chapter handles your data, they shall do so in accordance with their own privacy policy.

Children’s Privacy

Our Service is not intended for children under 18 years of age. We do not knowingly collect personal information from children under 18.


The security of your personal information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. We have implemented commercially reasonable technical and organizational measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration or disclosure. However, we cannot guarantee that unauthorized third parties will never be able to defeat those measures or use your personal information for improper purposes.

Your Californian Rights

FOR RESIDENTS OF CALIFORNIA ONLY. Section 1798.83 of the California Civil Code requires select businesses to disclose policies relating to the sharing of certain categories of your personal information with third parties. If you reside in California and have provided your personal information to ARLIS/NA, you may request information about our disclosures of certain categories of personal information to third parties for direct marketing purposes. Such requests must be submitted to us:

How Long Do We Retain Your Data?

We will only retain your personal information for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances we may anonymize your personal information (so that it can no longer be associated with you) for research, product development or improvement, or statistical purposes, in which case we may use this information indefinitely without further notice to you.

Where do we Store Your Personal Information?

The personal information that you provide to us is generally stored on servers located in the United States. If you are located in another jurisdiction, you should be aware that once your personal information is submitted through our website, it will be transferred to our servers in the United States and that the United States currently does not have uniform data protection laws in place

Changes to our Privacy Policy

We may update our Privacy Policy from time to time. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted online. 

Contact ARLIS/NA

Please contact us if you have any questions about our privacy policy or information, we hold about you:

Terms of Use

Effective Date: Approved by the Executive Board on June 24, 2021

This page states the Terms of Use for the Art Libraries Society of North America (“ARLIS/NA”) website. References in these Terms of Use (these “Terms”) to “we,” “us,” or “our,” are to ARLIS/NA. Please review the following Terms before using, our microsites, or mobile sites (our “Website”). The terms “You” and “User” are used to refer to anyone who is accessing, viewing, downloading or otherwise using our website. If you do not accept the Terms stated here, do not use our website and its services. You agree to be bound by these Terms, including the ARLIS/NA Privacy Policy. ARLIS/NA may revise these Terms at any time by updating this posting. If you do not wish to be bound by these Terms, do not join ARLIS/NA and do not access, view, download, or otherwise use our website or any of the services offered on our website. Nothing in these Terms shall be deemed to confer any third-party rights or benefits. If you do not agree to be bound by these Terms, you may not use nor access our website.


You must be 18 years of age or older, or the age of majority as that is defined in your jurisdiction, whichever is older, to visit or use the website in any manner. By visiting the website or accepting these Terms, you represent and warrant to ARLIS/NA that you have reached the age of majority in your jurisdiction, and that you have the right, authority and capacity to agree to and abide by these Terms. You also represent and warrant to ARLIS/NA that you will use the website in a manner consistent with any and all applicable laws and regulations.

Acceptable Site Use

(a) Copyright and Proprietary Rights

The entire contents of the website, including the text, graphics, images, logos, button icons, HTML code, and other “Material” are copyrighted by ARLIS/NA under the copyright laws of the United States (Title 17, U.S. Code). User agrees not to remove or obscure copyright notices appearing anywhere in or on the website. ARLIS/NA grants no copyright or ownership interests to user for any of the material and proprietary information referred herein belonging to ARLIS/NA. Permission to use content may be granted in special circumstances on a case-by-case basis. Please direct any request to use content to the ARLIS/NA Editorial Director or the Executive Director.

(b) Name and Logo

User agrees not to use the name of ARLIS/NA or its logo for any promotional or commercial purpose or any other purpose without the prior written consent of ARLIS/NA.

(c) Prohibited Use

User agrees not to modify, alter, or create derivative works of the material contained in or on the website without prior written permission from ARLIS/NA.

User agrees not to do anything that interferes with the proper working ability of the website. This includes activity that can overload the website’s infrastructure, use of software or other device other than that which is available from ARLIS/NA, tampering with the software that makes up the website, and destroying or changing information posted by any other person.

User agrees to comply with all applicable laws, as well as with these Terms. User may not post material that is copyrighted without first obtaining proper written consent from the copyright owner.

(d) Website Security

Users are prohibited from violating or attempting to violate the website’s security. Users may not probe, scan, or test the vulnerability of the website or any network connected to the website, nor breach the security or authentication measures on the website.

(e) Domain and Contact Information

Users are prohibited from use of the domain while ARLIS/NA holds an active ownership and dominion of the property. All emails and customer service contact information are considered intellectual property of ARLIS/NA.

User Submissions

Submitting any user-generated content, ideas, concepts, techniques or data to the website constitutes your consent and grant to ARLIS/NA of a non-exclusive, irrevocable, worldwide, perpetual, unlimited, assignable, sublicensable, fully paid up, and royalty-free right and permission (but not the obligation) to copy, prepare derivative works of, improve, distribute, publish, remove, retain, add, use, and commercialize your user-generated content, in any way now known or in the future discovered, without any further consent, notice and/or compensation to you or any third parties. By submitting any information to ARLIS/NA, you represent and warrant that the submission is accurate to your best knowledge, not confidential, and not in violation of any contractual restrictions or other third-party rights. ARLIS/NA is under no obligation to exercise control over any content you or others submit when using the website.

User Conduct

By using our website, you understand and agree not to:

  • Post content or initiate communications which are unlawful, libelous, abusive, obscene, discriminatory, or otherwise objectionable.
  • Use our website for any illegal purpose, including but not limited to conspiring to violate laws.
  • Transmit malware, software viruses, harassment, and/or other harmful content.
  • Falsely state, impersonate, or otherwise misrepresent your identity, including but not limited to the use of a pseudonym, or misrepresenting your current or previous positions and qualifications, or your affiliations with a person or entity, past or present.
  • Upload, post, email, transmit or otherwise make available any content or initiate communications which include information that you do not have the right to disclose or make available under any law or under contractual or fiduciary relationships (such as insider information, or proprietary and confidential information learned or disclosed as part of employment relationships or under nondisclosure agreements).
  • Upload, post, email, transmit or otherwise make available any content or initiate communication that infringes upon patents, trademarks, trade secrets, copyrights or other proprietary rights.
  • Upload, post, email, transmit or otherwise make available any unsolicited or unauthorized advertising, promotional materials, “junk mail,” “spam,” “chain letters,” “pyramid schemes,” or any other form of solicitation.
  • Upload, post, email, transmit or otherwise make available any material that contains software viruses, or any other computer code, files or programs designed to interrupt, destroy or limit the functionality of any computer software or hardware or telecommunications equipment.
  • Stalk or harass anyone.
  • Forge headers or otherwise manipulate identifiers in order to disguise the origin of any communication transmitted through the website.
  • Post content in fields that aren’t intended for that content. Example: Putting an address in a name or title field.
  • Interfere with or disrupt the website or servers or networks connected to the website, or disobey any requirements, procedures, policies or regulations of networks connected to the website.


You represent and warrant that you (a) have not previously been suspended or removed from the website; (b) do not have more than one account at any given time; and (c) have the full power and authority to enter into these Terms and in doing so will not violate any other agreement to which you are a party. ARLIS/NA may refuse service without prior notice to any user for any or no reason.

Registration and Password

You are responsible for maintaining the confidentiality of your information and password. You are responsible for all use associated with your registration and compliance with all Terms. You are prohibited from selling, trading or otherwise transferring your account or any information therein to another party or charging anyone for access to the website. If you knowingly provide your login and password information to another person, your account privileges may be suspended temporarily or terminated. You agree to immediately notify ARLIS/NA of any unauthorized use of your password or account or any other breach of security.

Privacy Policy

Any personal information you provide to us through the website shall be subject to our Privacy Policy. Please review the Privacy Policy, which is a part of these Terms.

Purchases; Other Terms and Conditions

Additional terms and conditions may apply to your purchases from our website. Such additional terms and conditions are made part of these Terms by this reference. You agree to abide by such other terms and conditions. If there is a conflict between these Terms and the terms posted for or applicable to a specific portion of the website, those terms shall control. ARLIS/NA may make changes to any products offered on the website, or to the applicable prices for any such products at any time, without notice.

Termination of Account

ARLIS/NA reserves the right, at its sole discretion, to pursue any legal remedies, including but not limited to issuing a warning, filing a complaint, or deleting user’s submissions. In addition, ARLIS/NA may, with or without cause, immediately terminate user’s account and access to the website without prior notice. Without limiting the foregoing, the following will lead to a termination by ARLIS/NA of your use of the website: (a) breaches or violations of these Terms or other incorporated agreements or guidelines, (b) requests by law enforcement or other government agencies, (c) a request by you (self-initiated account deletions), (d) unexpected technical issues or problems, and (e) extended periods of inactivity. Termination of your account includes removal of access to all offerings within the website and may also bar you from further use of the website. ARLIS/NA shall not be liable to you nor any third party for any termination of your account or access to the website.

Waiver of Liability for User-Generated Content

You understand and agree that ARLIS/NA does not screen or censor user-generated content made available through the website. ARLIS/NA does not represent or guarantee the truthfulness, accuracy, or reliability of communications posted by users or endorse any opinions expressed by users. ARLIS/NA is not liable for any content made available on the website by other users. The user’s use of, or reliance on, any information contained in such third-party content is at the user’s sole risk. Under no circumstances will ARLIS/NA be liable for any loss or damage resulting from the user’s use of, or reliance on, such third-party content.

Links to Other Sites

The website may contain links to third party websites. These links are provided solely as a convenience to user and not as an endorsement by ARLIS/NA of the contents on such third-party websites. ARLIS/NA is not responsible for the content of linked third-party sites and does not make any representations regarding the content or accuracy of materials on such third-party websites. Access to any third-party websites is at your own risk and ARLIS/NA will have no liability arising out of or related to such websites or their content.


This website and all products available on this website are provided by ARLIS/NA on an “as is” and “as available” basis without warranties of any kind, whether express or implied, including but not limited to those of merchantability, fitness for a particular purpose, title, noninfringement, custom, trade, quiet enjoyment, system integration, and freedom from computer virus or other harmful components. ARLIS/NA does not represent or warrant that the functions contained in or on this website will be error-free or uninterrupted, that defects will be corrected, or that the website or the server that makes the website will be available and free from any harmful components. ARLIS/NA does not make any representations or warranties that all product descriptions, photographs, pricing, offers, availability, or information on this website is accurate, complete, current, correct, adequate, useful, timely, reliable, error-free or otherwise. If any information in or on the website is inaccurate, incomplete, or out of date, ARLIS/NA reserves the right to correct, change, or update such information or to cancel orders related to such information without prior notice (including after you have submitted an order). You acknowledge, by your use of the website, that you are doing so at your own risk.


User agrees to defend, indemnify, and hold harmless ARLIS/NA, its officers, directors, employees and agents, from and against any claims, actions or demands, including without limitation reasonable legal and accounting fees, alleging or resulting from your use of the website or failure to comply with these Terms, including, without limitation, your submission of content that violates third party rights or applicable laws. ARLIS/NA shall provide notice to user promptly of any such claim, suit, or proceeding and shall assist user, at user’s expense, in defending any such claim, suit or proceeding.

Limitation of Liability

Under no circumstances and under no legal or equitable theory, whether in tort, contract, strict liability, or otherwise, shall ARLIS/NA be liable to you or to any other person for any indirect, special, incidental, or consequential losses or damages of any nature arising out of, or in connection with, the use of or access to or inability to use or access this website, including, without limitation, damages for lost profits, loss of goodwill, loss of data, work stoppage, accuracy of results, or computer failure or malfunction, even if an authorized representative of ARLIS/NA has been advised of or should have known of the possibility of such damages.

Terms of Agreement

User agrees not to make any unauthorized commercial use of the website. If user accesses the website from outside the United States, user does so at user’s own risk. Recognizing the global nature of the Internet, you agree to comply with all applicable local rules including but not limited to rules regarding online conduct and acceptable content. Specifically, you agree to comply with all applicable laws regarding the transmission of technical data exported from the United States or the country in which you reside.

Access to Service

Use of manual or automated software, devices, or other processes to “crawl” or “spider” any web pages contained in the website is strictly prohibited. You agree not to monitor or copy, or allow others to monitor or copy, ARLIS/NA web pages or the content included herein. You also agree not to “frame” or otherwise simulate the appearance or function of the website.

ARLIS/NA Communications

While providing you services, ARLIS/NA may need to communicate with you via email (see our Privacy Policy to learn more about communications). You agree to receive emails which are specific to your account and necessary for the normal functioning of the website. You also agree to have your name and/or email address listed in the header of certain communications which you initiate through the website.

Governing Law

These Terms are governed by the laws of the Commonwealth of Massachusetts and applicable federal laws of the United States of America, without giving effect to conflict of laws principles.  The user irrevocably consents to the exclusive jurisdiction of the federal and state courts situated in Massachusetts for purposes of any legal action arising out of or related to these Terms or use of the website.

Dispute Resolution

If any dispute arises between You, another Advertiser and/or or any combination thereof, as it relates to and this Agreement, such dispute shall be submitted and settled in accordance with the Rules of the American Arbitration Association, in Middlesex County, Massachusetts.

Any civil action, claim, dispute or proceeding arising out of or relating to access to or use of the website will be resolved exclusively through final and binding arbitration, before a single arbitrator, rather than in court. The arbitrator, and not any federal, state or local court or agency, will have exclusive authority to resolve any dispute arising out of access to or use of the website, and to arbitrate any part of these Terms, including any claim that all or any part of this section or these Terms is void or voidable.

The arbitration will be conducted and settled by the American Arbitration Association (the “AAA”) exclusively in Middlesex County, Massachusetts, under the AAA’s rules and procedures, as modified by this section. The AAA’s rules and a form for initiating arbitration proceedings are available at The decision of a single English-speaking arbitrator shall be final and binding

Agreement to these Terms constitutes an agreement to pursue your claim on an individual basis and a waiver of the ability to pursue your claim in a class or representative action. If a dispute is arbitrated, you give up your right to participate as a class representative or class member on any class claim you may have against ARLIS/NA, including any right to class arbitration or any consolidation of individual arbitrations.

The arbitrator will decide the substance of all claims exclusively in accordance with the laws of the Commonwealth of Massachusetts, including recognized principles of equity, and will honor all claims of privilege recognized by law. The arbitrator will not be bound by rulings in prior arbitrations involving our other users, but is bound by rulings in prior arbitrations involving the same user to the extent required by applicable law. Judgment upon any award rendered by the arbitrator is final, binding and conclusive upon you and us and your and our respective administrators, executors, legal representatives, successors and assigns, and may only be entered in the state or federal courts of record for the Commonwealth of Massachusetts.


Any questions, complaints, or claims regarding the website may be submitted to ARLIS/NA by emailing us at or calling us at 978-674-6211.