50th Annual Conference - Exhibitors & Sponsors


Wednesday, April 6, 2022
at
8:00 AM (CDT)
to Friday, April 8, 2022 at 5:00 PM (CDT)
Category: Annual Conference

Showcase with ARLIS/NA

This is a special year for ARLIS/NA and you don’t want to miss it! Our first in-person gathering since before the pandemic, this year’s conference will be filled with celebration and thanksgiving. That spirit, infused with the excitement about the Society’s 50th anniversary and our first return to Chicago in 30 years, should make this an event to remember. Your name, products, and services will be noticed by hundreds of in-person attendees, representing institutions large and small from countries around the world. Join the celebration as we welcome our membership back together, reunite with friends and colleagues, honor the milestone the Society has achieved, and look ahead to the next 50 years.

Exhibit Opportunities                       Sponsorship Opportunities                       Advertisement Opportunities


All meeting sessions will take place at the Hyatt Regency Chicago. The Hyatt Regency Chicago is located in the heart of downtown, steps from the Chicago Riverwalk. It offers an energetic, urban retreat near Navy Pier, Hyatt Regency Chicago features the most hotel rooms and largest selection of meeting space in downtown Chicago. The gateway to the city’s top attractions, you can walk to Millennium Park, or shop on Magnificent Mile!

Hyatt Regency Chicago

151 East Wacker Drive Chicago, Illinois, USA, 60601 Hotel website

A block of rooms is being held at the hotel at the following rates per night:

$189.00 – Standard (single or double) 

*Rates do not include applicable sales and local taxes or other hotel specific fees currently 17.4%.

To make your reservations, please click here.

If you need additional assistance, please contact us at 877-803-7534.

Complimentary Internet access is provided in guest rooms and public spaces. Group rate also gives complimentary access to the 24-hour fitness center.

Be sure to make your reservation by Monday, March 21, 2022 to secure these rates. These rates are available 3 days prior and 3 days after the conference dates, subject to availability.

Exhibit Opportunities

Exhibit Package - $1,000

  • 1 6' draped table, 2 chairs, and a wastebasket
  • 2 Conference Registration (does not include admission to the Welcome Party or Convocation Reception).
  • Linked logo on the conference website (begins upon receipt of payment and logo)
  • A listing in the conference program
  • 25% off broadbast email to attendees
  • Opt-in attendee list sent 1 week prior to conference and final list 1 week after conclusion of conference.

Small Book Seller Exhibit Package - $350

  • 1 draped cocktail round (5'x5' total space)
  • 1 conference registration (does not include admission to the Welcome Party or Convocation).
  • Linked logo on the conference website (begins upon receipt of payment and logo)
  • A listing in the conference program
  • Opt-in attendee list sent 1 week prior to conference and final list 1 week after conclusion of conference.

Additional Exhibit Tables

2nd table - $500 / 3rd table - $400 / all subsequent tables - $300

Additional tables do not include additional conference registrations.

Additional Exhibitor Personnel

Additional representatives can be added at $250 for each person beyond those included in the Exhibit Package described above.

Admission to Welcome Party and/or Convocation Reception (off-site)

Exhibitor personnel can attend the Welcome Party at the Chicago Cultural Center for $100 and/or the Convocation Reception at the Museum of Contemporary Art Chicago for $100. These items can be purchased separately. More details on registering for these events to be sent via email with the service kit.

Sponsorship Opportunities

Sponsorship Opportunities may be purchased a la carte or combined to achieve your desired Sponsorship Level (Benefactor, Silver, Gold, or Platinum).


Sponsorship Opportunities may be combined with your Exhibit Booth to achieve those same Sponsorship
Levels. View Educational Sponsorship Opportunities, Networking Sponsorship Opportunties, and Adversting Opportunities.

Benefit

Benefactor

$1,000-$1,99

Silver

$2,000-$4,499

Gold

$4,500-$7,499

Platinum

$7,500 or higher

Recognition on the conference website with your support level

O O O O

Name displayed on sponsorship signage at the conference

O O O O

Premier Location in Exhibit Hall (if applicable)

O

Verbal recognition at ceremonies during the conference

O O

Pre-registration attendee list for attendees who opt in
(distributed by March 29

O O O

Company logo in 1 marketing email blast to entire database to
recognize your company as Platinum Sponsor

O

Company recognition in social media post prior to conference 

O O

Final attendee list of all attendees who opt in
(provided electronically after the conference)

O O O O

Number of additional complimentary conference
registrations (includes admission to Welcome Party and Convocation)

1 2 3

Education Sponsorship Opportunities

Each Educational Opportunity provides the following inclusions:

  • Your company announced as sponsor at the beginning of the session/workshop/tour/event
  • Company logo on conference agenda next to selected session/workshop/tour/event
  • Logo can link to company homepage or exhibit booth.

Leadership Institute - $2,500

(sole sponsorship)

Individuals serving in a leadership role within ARLIS/NA will be invited to attend this event.

Sessions - $500

(multiple available; session selection to be determined at a later date)

Opportunities to sponsor specific topic areas presented during the Annual Conference demonstrate your support of the field.

Convocation Speaker - $2,500 - SOLD

(sole sponsorship)

A keynote speaker to address all attendees. Topic and speaker TBD.

President introduction and acknowledgement of the company.

President provides an introduction of the speaker.

Thursday, April 7

400+ attendees

Tours - $550

(multiple sponsorships available, tour selection to be determined at a later date)

Opportunities to sponsor pre- and post-conference tours that enhance attendees’ knowledge of local artists, special collections, and architecture.

1 free registration to be on tour

Poster Session - $1,000

(shared sponsorship)

Over 30 participants showcase a wide range of professional and research projects in a creative and interactive environment. Colleagues learn directly from each other.

Your sponsorship will go towards refreshments during this interactive Session.

Video Session - $1,500

(4 sponsorships available)

4 sessions are selected to be recorded and made available in the online open access ARLIS/NA Learning Portal to provide an opportunity for attendees to participate in a wider selection of sessions and for those not able to attend. Your company logo will be displayed at the beginning of the recording.

Workshops - $750

(limited workshops available; selection to be determined at a later date)

While the number of workshops is limited, they can provide an ideal opportunity for sponsors to align their interest with specialized content to provide new skills and new ideas to the profession.

Plenary Speaker - $2,500

A keynote speaker to address all attendees. Topic and speaker TBD

Company provides introduction of the speaker. 400+ attendees

Networking, Receptions, and Breaks Sponsorship Opportunities

First-time & International Attendees Reception - $1,000

(shared sponsorship)

First-time conference attendees and international attendees are invited to mingle with members of the ARLIS/NA Executive Board and other leaders over wine and hors d’oeuvres.

Hyatt Regency Chicago - Library Room

Tuesday, April 5

100+ attendees

Exhibit Hall Breaks - $2,500

(sole sponsorship 4 Available)

There are multiple refreshment breaks scheduled in the exhibit hall promoting interaction among exhibitors and attendees.

500+ attendees

Convocation Reception - $3,000

(shared sponsorship)

A reception to follow the Convocation speaker and award ceremony closes the Annual Conference.

Podium time to greet and thank guests.

Badges for 2 additional attendees for this reception only Contact us to discuss sole sponsorship options.

Museum of Contempory Art

Thursday, April 7

400+ attendees

Welcome Party - $3,000

(shared sponsorship)

Contact us to discuss sole sponsorship options.

Chicago Cultural Center

Tuesday, April 5

400+ attendees

Podium time to greet and thank guests

Badge for 1 additional attendee for this reception only

Advertisement Opportunities

Broadcast Email - $500

(exhibitors receive a 25% discount)

One broadcast email sent to conference attendees. This is an opportunity to reach attendees before or during the conference. You can use this opportunity to encourage attendees to visit your exhibit, present them with a promotion, or invite them to network with you. The content must be received by March 18, 2022. Exhibitors may select a date for the email to be sent. Emails and date selection should be sent to Emily Clifford at e.clifford@arlisna.org.

Social Media Post - $250

A social media post will be sent out via ARLIS/NA’s Facebook, Twitter and Instagram accounts. You can use this opportunity to encourage attendees to visit your exhibit, present them with a promotion, or invite them to network with you. The content must be received by March 18, 2022. Exhibitors may select a date for the email to be sent. Emails and date selection should be sent to Emily Clifford at e.clifford@arlisna.org.

Featured Vendor Talks - $250

(5 spaces available)

We are offering a chance for vendors and sponsors to give a 10-minute presentation to conference attendees (Date TBD). This is not intended to be a sales pitch but rather an informational presentation, and can be product demonstrations, question & answer format, or training opportunities.

We encourage to to focus on the aspects of your resources relevant to librarians in attendance rather than pricing. The session will be part of the conference schedule and is not to be confused with the program presentations [e .g . invited speakers or reviewed presentations].

These sessions will be timed by a moderator. We will schedule up to 5 presentations during a 60-minute time slot, with time for questions and answers at the end.

Ancillary Meeting - $500

(only available to 2022 exhibitors or sponsors; 20 attendees max)

Request a meeting room at the Hyatt Regency Chicago to host or meet with ARLIS/NA attendees.

Ancillary meeting rooms are available during conference dates (April 5th - 9th, 2022) only.

Meeting times are 90 minutes in duration.

Cost of audio-visual and food and beverage are your responsibility. Meeting planner to provide introductions for food and beverage and audio visual services.

Marketing the event is your responsibility.  We will provide you with an opt-in attendee list two weeks prior to conference.

You will have the ability to place your meeting/event in Sched, the society’s platform for session registration and attendance.

Meeting space will be assigned based on availability. 

Exhibit Hall Schedule


Set Up

Wednesday, April 6, 2022

8:00 AM – 12:00 PM


Exhibit Hours and Events

Wednesday, April 6, 2022

Hours: 12:00 PM – 5:00 PM
Scheduled Break: 12:00 PM – 1:00 PM
Exhibit Reception: 4:00 PM – 5:00 PM

Thursday, April 7, 2022

Hours: 8:00 AM – 5:00 PM
Scheduled Break: 12:00 AM – 1:00 PM
Vendor Lunch Break: 1:00 PM – 1:45 PM

Friday, April 8, 2022

Hours: 8:00 AM – 3:00 PM
Scheduled Break: 12:00 PM – 1:00 PM

Vendor Lunch Break: 1:15 PM - 2:15 PM

Move Out

Friday, April 8, 2022

3:00 PM – 5:00 PM

Hotel

Hyatt Regency Chicago

151 East Wacker Drive Chicago, Illinois, USA, 60601

To make your reservations, please click here


Exhibitor Opportunities


Sponsor Opportunities


Advertisement Opportunities


For More Information:

Michaela Sawicki M.Sawicki@arlisna.org 978.364.5077