Library Assistant III - The Getty Research Institute


Location: Los Angeles, CA
Salary:  $23.02 - $28.77 Hourly
Employment Term: Full-time
Employer Contact: Human Resources -

Job Summary

The Getty Research Institute (GRI) seeks a full-time Library Assistant III to join the Interlibrary Loan team. Reporting to the Manager of Interlibrary Loan, the Library Assistant III’s primary duties include handling all aspects of interlibrary loan borrowing and lending requests, including conducting complex bibliographic searches, tracking statuses of incoming and outgoing requests using ILLiad, WorldShare ILL, Primo, and Alma, providing scans from the Getty Library’s general and special collections, preparing shipping forms, packing/unpacking materials, answering inquiries regarding the Library and its holdings, and providing instruction on use of software and equipment, including scanners, photocopiers, computers, printers, and microfilm readers. The Library Assistant III will also be cross-trained to assist other sections within the Research Services department (Reference and the Special Collections Reading Room) with desk coverage and researcher inquiries.

Major Job Responsibilities

  • Process interlibrary loan lending and borrowing requests
  • Conduct complex bibliographic searches to locate requested materials
  • Track status of incoming and outgoing requests using ILLiad, WorldShare ILL, Primo, and Alma
  • Prepare books for shipment and receive incoming books
  • Provide scans from the Getty Library’s general and special collections
  • Staff Interlibrary Loan desk on a daily basis and assist with Reference and Special Collections Reading Room desks as needed
  • Answer general policy and collection-related questions
  • Provide instruction on use of library software and equipment
  • Assess and track collection materials for digitization-on-demand
  • Assess and track interlibrary loan requests for possible fulfillment through purchase-on-demand


  • Bachelor’s degree in art history or related discipline preferred
  • Three years of interlibrary loan or equivalent experience combining research skills and customer service within a library setting strongly preferred.
  • Some supervisory and training experience preferred
  • Experience with ILLiad and/or WorldShare interlibrary loan management systems and the Ex Libris suite of products (Primo, Alma, Rosetta) strongly preferred. 

Knowledge, Skills and Abilities

  • Strong communication skills, attention to detail, organizational skills, and the ability to work effectively with a wide range of Getty colleagues, staff at other libraries, and researchers required.
  • Exceptional attention to detail
  • Reading knowledge in at least one foreign language preferred
  • Ability to learn library-specific software applications
  • Ability to lift boxes and push book trucks up to 40 pounds
  • Experience with industry-standard software suites as appropriate to assigned duties
  • Experience with bibliographic databases and library-specific software applications (may include digital asset management systems) and productivity software preferred
  • Ability to handle rare and unique materials with care
  • Basic knowledge of bibliographic metadata structure and fundamentals
  • Familiarity with and knowledge of intellectual property and copyright issues

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

  • Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
  • 403(b) Employee Investment retirement plan – with up to 5% Getty Match
  • Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
  • Educational Assistance and professional development
  • Paid Vacation, Sick and Personal Days
  • 12 Paid Holidays
  • Many positions have bi-weekly Off-Fridays
  • On-Site Fitness Center at Getty Center
  • Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.  

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.