Arts Library Collections Coordinator - UCLA


Location: Los Angeles
Employment Term: Full time, indefinite
Rank and Salary: Associate Librarian –Librarian ($66,878 - $105,193)
Position Availability: Immediately
Application deadline for first consideration: January 9, 2023

The UCLA Library seeks a highly collaborative, user-focused Librarian for the position of Arts Library Collections Coordinator to join a multi-location, cross disciplinary team that supports teaching and all levels of research in the arts, performing arts, and related disciplines. This is an opportunity to play a leadership role in collection development and management and to influence practices in the multi-campus UC consortium.

Position Duties

Reporting to the Director of Arts, Music, and Powell Libraries, the incumbent is responsible for providing leadership in collections and scholarly communication for arts-related disciplines; coordinating collection development and management for the Arts Library in collaboration with colleagues; and teaching, research support, and outreach for arts-related disciplines, including liaison responsibilities to the department of Architecture and Urban Design.

Specific duties and responsibilities include:

  • Assignment of suballocations in the Arts Library collections budget and regular budget reporting to the team.
  • Collaborate with Unified Access Services to refine, plan, and execute stacks management strategies, including long-term storage allocations, access to secured collections, and environmental conditions of collections.
  • Analyze database and other resource usage and to help determine renewals in collaboration with Library colleagues.
  • Review and update collection development policies and approval plans as needed to meet changing curricular and research needs, in collaboration with AMP colleagues.
  • Provide research consultations to students, faculty, and other patrons and provide shared research services.
  • Teach information literacy and research skills.
  • Develop scaffolded information literacy interventions to meet disciplinary and course needs for undergraduate and graduate students.
  • Serve as liaison for one or more departments or schools, including Architecture and Urban Design.
  • Serve as a member of a User Engagement Functional Team.
  • Assist in the training and supervision of graduate student employees (LSRAs).
  • Work closely with Library Development to identify and steward donors, collections, and endowed gift funds in Architecture and Urban Design as well as other areas, as appropriate.

General Information

Professional librarians at UCLA are academic appointees. Librarians at UCLA are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT). This is a represented position. They are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel. The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits. Relocation assistance may be provided.

Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility. Such background will normally include a professional degree from an ALA- accredited library and information science graduate program. In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities. Candidates must show evidence or promise of such contributions.

UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities. UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

Description of Unit

User Engagement (UE) brings together public services librarians and staff across three major divisions (Sciences; Arts, Music, and Powell; and Management/Humanities and Social Sciences) and five functional teams (Anti-Racism, Collections, Outreach, Research, and Teaching and Learning). The UE group is a matrixed organization designed to enhance library services through a cross-disciplinary and cross-functional approach.

The Arts, Music, and Powell division unites librarians and staff from three library locations. The unit supports research and teaching in a wide variety of subjects and at all levels, including specialized collections and services for art, architecture, theater, film and television, music, musicology, and ethnomusicology. The Arts Library is one of eight major libraries on the UCLA campus and serves undergraduate and graduate students, as well as faculty and visiting researchers. The AMP team consists of 11 FTE librarians and 3 FTE professional staff.

Description of Institution and Library

As one of the world's great public research universities, UCLA integrates education, research, and public service so that each enriches and extends the others. From its beautiful neighborhood campus in a uniquely diverse and vibrant city on the Pacific Rim, teaching and research extend beyond the classroom, office, and lab through active engagement with communities, organizations, projects, and partnerships throughout the region and around the world.

UCLA’s diverse community of scholars encompasses nearly 30,000 undergraduates pursuing 125 majors, 13,000 graduate students in fifty-nine research programs, and 4,000 faculty members including Nobel Laureates; Rhodes Scholars; MacArthur Fellows; winners of the Fields Medal, National Medal of Science, Pritzker Prize, and Pulitzer Prize; and recipients of Oscars, Emmys, Tonys, and Golden Globes. UCLA ranks tenth in the Times of London Higher Education World Reputation Rankings, twelfth in the Academic Ranking of World Universities by Shanghai Jiao Tong University, and fifth in the U.S. by Washington Monthly. The National Research Council ranks forty of its graduate and doctoral research programs among its top ten.

To enable these accomplished students, faculty, and staff to create, disseminate, and apply knowledge for the benefit of global society, the UCLA Library is re-envisioning how it is acquired, synthesized, and shared across academic audiences and with the public. It was among the first academic libraries to develop subject-specialist librarians and to launch a program to enhance students’ research skills. Its Special Collections pioneered the acquisition by public institutions of rare and unique books, children’s literature, pulp and detective fiction, works by or about women and minorities, screenplays, architectural plans, and Los Angeles-related materials and today leads the way in collecting archival resources in digital format such as emails and manuscripts. It has launched innovative data management services and an affordable course materials initiative that have served as models for other libraries.

The Library serves UCLA students, faculty, and staff whenever and wherever they need its resources and expertise. Reconfigured, high-tech spaces and services in its ten campus libraries enable users and librarians to explore and work with print and digital materials collaboratively or individually, pursue new lines of inquiry, and develop new pedagogical approaches as well as novel forms of scholarship. More than 3.5 million people visit annually, while an additional 3.4 million visitors enter online through its virtual front doors.

Whether on campus or online, the Library forms the intellectual heart of UCLA, a hub for cutting-edge discovery, scholarship, and instruction.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California policy on discrimination, harassment, and affirmative action see: University of California – Policy Discrimination, Harassment, and Affirmative Action in the Workplace at

Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986. Employment is contingent upon completion of satisfactory background investigation.

Visit the Jobs @ UCLA Library website at:


Basic qualifications (required at time of application)

Required Qualifications
ALA-accredited Master's Degree in Library or Information Science OR significant graduate-level coursework toward such a degree OR equivalent education and experience (subject expertise combined with professional library education and/or experience).

  • Minimum of 5 years of professional experience with collection development, management, and/or budget management

  • Experience with assessment, quantitative data analysis, digital initiative, research design and methods

  • Strong pedagogical background with ability to connect instructional activities to library collections and programs.

  • Capacity to thrive in the exciting, ambiguous, future-oriented environment of a world-class research institution and to respond effectively to changing needs and priorities.

  • Commitment to fostering a diverse and inclusive educational environment and workplace and ability to work with a diverse student and faculty population.

  • Familiarity with the operation of a research university, and ability to work effectively and collegially in a team- based environment with colleagues, clients, and administrators at all levels.

  • Demonstrated evidence of initiative and flexibility. Ability to work independently and collaboratively, as a leader and team member, with library colleagues.

  • Excellent analytical, organizational, time, and project management skills.

  • Excellent oral and written communication skills and interpersonal skills.

  • Familiarity with the research life cycle and information literacy principles.

  • Experience providing research assistance or collections services to a diverse population and users of all levels.

Applicants with all the above basic qualifications and any of the following preferred qualifications or professional experiences are strongly encouraged to apply: 1) Background or advanced degree in arts, music, humanities, or social science discipline; 2) Strong technology skills; 3) Experience working in a multi-location or consortial system; 4) Knowledge of copyright or fair use issues in visual materials; 5) Evidence of professional engagement at local, state or national level; 6) Demonstrated commitment to professional development and contributing to library/information science; 7) Experience in donor relations and stewardship.


Document requirements
  • Cover Letter - Describing qualifications and experience.

  • Curriculum Vitae - Your most recently updated C.V. detailing education and relevant experience.

  • Librarian EDI Statement - Statement of Contributions to Equity, Diversity, and Inclusion (EDI) – Equity, diversity, and inclusion are key components of The University of California’s commitment to excellence. Thus, teaching, research, professional, and public service contributions that promote equity, diversity, and inclusion are encouraged and given due recognition in the evaluation of each candidate’s qualifications. Please provide an EDI statement addressing your understanding of the barriers facing marginalized communities, and your awareness of and commitment to promoting an inclusionary library and campus environment. Describe your past, and/or future contributions to equity, diversity, inclusion, and anti-racism.

    Candidates are invited to review the following:

    UCLA EDI statement (
    Equity, Diversity and Inclusion (EDI) Statement FAQs (
    UCLA Library ARI and EDI efforts (

  • References - Names and contact information for three professional references, including current or previous supervisor; contact information only.

Reference requirements
  • 3 required (contact information only)

Names and contact information for three professional references, including current or previous supervisor; contact information only.

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