52nd Annual Conference - Exhibitors & Sponsors

Tuesday, April 2, 2024
to Friday, April 5, 2024
Category: Annual Conference

Showcase with ARLIS/NA

The Art Libraries Society of North America (ARLIS/NA) is a growing, dynamic organization promoting the interests of more than 1,000 members. As an exhibitor or sponsor to the 52nd Annual Conference, your company, products, and services will be noticed by our large interdisciplinary membership and hundreds of in-person attendees, representing institutions large and small from countries around the world. Review the prospectus to learn more about exhibitor packages and sponsorship opportunities.

View 2024 Prospectus

Omni William Penn Hotel

530 William Penn Place Pittsburgh, PA 15219

Hotel website

A block of rooms is being held at the following rate per night:

$189.00 – Standard (single or double)

*Rate does not include applicable state and local taxes, fees, and assessments, currently at 14% and are subject to change without notice.

To make your reservations, please click here.

Be sure to make your reservation by Monday, March 11, 2024 at 5:00 PM ET to secure these rates. These rates are available 3 days prior and 3 days after the conference dates, subject to availability. 

Sponsorship Tiers & Benefits
Sponsorship Opportunities may be purchased a la carte or combined to achieve your desired Sponsorship Level (Silver, Gold, or Platinum).
Sponsorship Opportunities may be combined with your Exhibit Booth to achieve those same Sponsorship Levels. The chart below details the sponsorship tiers and the associated benefits.
Exhibitor Information

Exhibit tables include one 6' draped table and two conference registrations. Additional benefits include:

  • A listing in the conference program (Sched)
  • A listing on the conference website
  • 25% off broadcast email to attendees
  • Opt-in attendee list sent one week prior to conference and final list one week after conclusion of conference
  • Admission to the Welcome Party and Convocation Reception for two exhibitors 

Additional exhibit tables do not include additional conference registrations. Additional representatives can be added at $250 per person.

Exhibitor Service Kit

Approximately three months prior to the start of the conference, exhibitors will receive a service kit that will contain the following information:

  • Important dates and deadlines
  • Freight shipping and handling
  • Labor regulations and rates
  • Furniture display and other decorating rentals
  • Electrical hook-up
  • A/V, wi-fi, and computer rental

Deadlines, Payment, and Cancellation

Exhibit registrations are considered on a first-come, first-served basis. Payments are due in full by March 5, 2024.

Full payment is required for reservations. Cancellations, in writing, made prior to March 5, 2024 will receive a refund, less a $150 processing fee. No refunds will be processed on cancellations received on or after March 5, 2024.

Conference Registrations

Online registration must be completed. Registration confirms your sponsorship and/or exhibit commitment. 

Floor Plan & Location Assignments

Assignments will be made in the order they are received and paid in full. Every effort will be made to separate exhibitors from competitors, when requested. Exhibitors who have submitted their form and payment prior to March 5, 2024 will be advised of their table assignment in advance of the conference. The final assignment of exhibit space is at the discretion of the conference planners.

A floor plan of the exhibit hall will be distributed to all confirmed exhibitors when the plan becomes available (approximately 2 weeks prior to the conference) and is subject to change.


The exhibit hall will be locked or attended by a security guard and/or conference staff during the evening hours and exhibitor lunch break.

Loss or Damage

When the exhibit area is open to meeting attendees, ARLIS/NA, the exhibit space contractor, and the meeting venue shall not be held responsible for any loss or damage to exhibitor property.

Workshops, Tours, and Other Ticketed Events

Exhibitors who wish to participate in tickets events, workshops, or special tours must register in advance and pay any related fees for these events. Please visit the conference website for more information and to register for these events.

Badge Pick-up

Badges will be distributed to exhibit personnel at the conference Registration Desk . Representatives must pick up their badges . Badges are nontransferable and must be worn at all times .

View additional information for exhibitors in the 2024 prospectus.

Exhibit Hall Schedule

Set Up

Wednesday, April 3, 2024

8:00 AM – 12:00 PM

Exhibit Hours and Events

Wednesday, April 3, 2024

Hours: 1:30 PM – 5:00 PM
Scheduled Break: 12:00 PM – 1:30 PM
Exhibit Reception: 5:00 PM – 6:00 PM

Thursday, April 4, 2024

Hours: 8:45 AM – 4:00 PM
Scheduled Break: 12:00 PM – 1:30 PM

Friday, April 5, 2024

Hours: 8:45 AM – 12:00 PM
Exhibit Hall Coffee/Cookie Break:
12:00 PM - 1:00 PM

Take Down

Friday, April 5, 2024

1:30 PM – 5:00 PM

* Schedule subject to change


Omni William Penn Hotel

530 William Penn Place

Pittsburgh, PA 15219 

To make your reservations, please click here

Special Thanks to Our

2024 Sponsors

Platinum Sponsors

Gold Sponsors

Silver Sponsors

For More Information:

Emily Clifford

Emily Clifford

Senior Marketing and Events Coordinator

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