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Executive Board Qualifications
and Responsibilities

As an executive board member, you are also expected to fulfill the following responsibilities
Knowledge and Understanding
  • Familiarize yourself with ARLIS/NA's mission, policies, programs, and needs
Financial Oversight
  • Read and understand the organization's financial statements
  • Ensure financial decisions align with the organization's mission and goals
Advocacy and Resource Acquisition
  1. Actively advocate for the organization and seek financial resources and partnerships to advance ARLIS/NA's mission
  2. Utilize your connections, networks, and resources to generate collective action and support
Fundraising and Reputational Standing
  • Identify personal connections that can contribute to fundraising efforts and enhance the organization's reputation
  • Utilize your influence to support public policy initiatives that align with ARLIS/NA's goals
Board Engagement
  1. Prepare for, attend, and actively participate in board meetings
  2. Conscientiously engage in discussions and decision-making processes
Committee Participation
  • Fully participate in one or more committees to contribute to specific areas of board work
Time Commitment
  • Dedicate 2-4 hours per week to fulfill board-related responsibilities
Bylaws, Policies, and Resolutions
  • Adhere to the organization's bylaws, policies, and board resolutions
Conflict of Interest
  • Sign an annual conflict-of-interest disclosure and update it as needed throughout the year
  • Disclose any potential conflicts of interest before meetings and address actual conflicts during meetings
Confidentiality
  • Maintain strict confidentiality regarding all internal matters of ARLIS/NA
Executive Board Participation
  • Attend regular Executive Board meetings and actively participate in its deliberations, fulfilling the necessary financial and time commitments
Ethical Concerns
  • Identify and bring to the attention of the Executive Board or relevant committees any ethical concerns affecting ARLIS/NA's membership
Group Liaison
  • Serve as the Executive Board liaison to assigned ARLIS/NA groups, fostering effective communication, collaboration, and strategic alignment
Correspondence and Special Assignments
  • Undertake correspondence and special assignments as requested, which may include writing reports to ensure effective communication within the organization
Qualifications

All board members should demonstrate the following competencies

  • Advocacy
  • ARLIS/NA Experience
  • Collaboration
  • Communication
  • Critical Thinking
  • Cultural Humility
  • Diversity, Equity, Inclusion, Accessibility, and Belonging
  • Holistic Thinking
  • Knowledge of the Field and Organization
  • Leadership

Please see the ARLIS/NA Leadership Competencies document for more detailed information including definitions and demonstrations 
The Vice President/President-Elect of ARLIS/NA plays a vital role in the organization's leadership and governance. This position serves as a bridge between the current President and the future President, providing support and contributing to the overall success of ARLIS/NA. The Vice President/President-Elect is responsible for the following duties

Committee Appointments
  • Appoint committee Chairpersons in collaboration with the Executive Board for the governance year in which they will assume the President role
  • Direct committee Chairs to make final appointments of their committee members and special appointments, following ARLIS/NA Executive Board policies
Special Appointments
  • Make appointments for Liaisons to Affiliated Societies (eg., ALA, IFLA, CAA), ARLIS/NA Editorial Director and Editorial Board editors (based on the recommendations of the Editorial Director), Representatives to National Organizations (e.g, NISO), and the Conference Planning Advisory Committee.
Strategic Goal Review
  • Participate in the review and revision of ARLIS/NA's strategic plans and goals, contributing to the organization's long-term goals and objectives
Management Calendar Review
  • Review the Management Calendar in consultation with the Executive Board for the year in which the Vice President/President-Elect will serve as President, ensuring the smooth coordination of activities
Midyear Executive Board Meetings
  • Schedule and select the site(s) or modality (virtual or in-person) for midyear Executive Board meeting(s) during the year of the Vice President/President-Elect's presidency
Financial Oversight
  • Review monthly financial reports and actively participate in the annual budget planning process to ensure sound financial management
Liaison Responsibilities
  • Act as the Executive Board liaison to Divisions, Sections, Special Interest Groups, and other assigned committees
CPAC Participation
  • Serve as a member of the Conference Planning Advisory Committee (CPAC) while in the role of Vice President and actively participate in conference-related activities
Support to the President
  • Provide assistance to the President as needed and act as President in the President's absence
Annual Reports 
  • Call for annual reports
Leadership Orientation Meeting
  • Set the agenda, convene, and conduct the Leadership orientation meeting at the annual conference
Reporting and Communication
  • Report activities at Executive Board meetings and provide updates to other Board members as necessary
Training and Orientation
  • Collaborate with Headquarters and the President to plan and coordinate the training and orientation of incoming Board members and other Society leaders

This position requires a commitment to fulfill the duties outlined above and actively contribute to the advancement of ARLIS/NA's mission and goals.

Travel Requirements and Support from ARLIS/NA

As the Vice President of ARLIS/NA, your role entails specific travel requirements. ARLIS/NA provides the following support to facilitate your participation


Annual Conference In-Person Board Meetings ARLIS/NA will reimburse travel expenses subject to the ARLIS/NA budget

Fall In-Person Board Meeting (if scheduled) ARLIS/NA will reimburse travel expenses and hotel subject to the ARLIS/NA budget

CPAC Site Visit Attendance As the Vice President, your presence at the CPAC (Conference Planning Advisory Committee) site visit is expected. To support your engagement, ARLIS/NA will reimburse for airfare or ground transportation. Hotel rooms and meals are provided by ARLIS/NA


Qualifications 

In addition to demonstrating the general competencies outlined above, the candidate must have the following

Past role on the ARLIS/NA Board (preferred)

Ability to make three-year commitment to Board service VP/President-Elect, President, Past President

Ability to plan and host one mid-year board meeting during year 2

Willingness and ability to take on the workload


Demonstrated Competencies

Assessment

Collaboration

Ability to collaborate and work effectively with diverse stakeholders

Communication 

Strong communication and interpersonal skills

Public speaking

Financial Knowledge

Knowledge of the Field and Organization

In-depth knowledge of ARLIS/NA’s mission, goals, and operations

Leadership 

Demonstrated leadership experience in a relevant field or organization

Strategic thinking and planning abilities

Commitment to promoting ARLIS/NA's values and objectives


See Policy Manual C-2.B.