ART LIBRARIES SOCIETY OF NORTH AMERICA
MID-YEAR EXECUTIVE BOARD MEETING

August 26 & 27, 2003
University of the Arts
320 South Broad Street
Philadelphia, PA 

AGENDA

Tuesday, August 26
CBS Auditorium, Hamilton Hall  

10:00

  1. Call to order (Townsend)
  1. Announcements
    1. Robert’s Rules of Order (Herschman)
    2. Meal arrangements (Townsend)
    3. Agenda revisions (Townsend)
  1. Approval of minutes (Townsend)

10:15

  1. NYC 2004 Conference Planning Update
    1. Local Arrangements (Goodman)
    2. Budget review (Goodman/Heagy)

                                                               i.      Speakers and honoraria (Heagy)

    1. Program Report (Townsend)
  1. Administrative Documents Issues (Goodman/Townsend/Brown)
    1. HANDBOOK and Online Member Directory

                                                               i.      Schedule of updates

                                                             ii.      Membership database updates (Clarke/Roper)

                                                            iii.      Future of the printed Handbook

    1. Management Calendar (Brown/Roper/Townsend)

11:00

  1. Organizational restructuring preliminary discussions – DSRT’s (Townsend/Brown/Starr)

11:45 – Break

Box lunches will be delivered midday.  There will be no formal lunch break.

Noon

  1. Conference Reports
    1. Baltimore 2003 (Heagy/Starr/Clarke)
    2. Houston 2005 (Clarke)
    3. 2006 Invitation (s)

 12:30

  1. Committees & Task Forces (board liaisons)
    1. Nominating (Townsend)

                                                               i.      Slate for 2003

    1. Professional Development Committee (Graney)

                                                               i.      Core competencies subcommittee

    1. Publications (Starr)

                                                               i.      Reprint/Revision of Facility Standards

                                                             ii.      ARLIS/NA Update

                                                            iii.      Art Documentation

1.       Content Licensing Proposal for Art Documentation from EBSCO

                                                           iv.      Other issues

    1. Awards Committee (Teel/Townsend)
    2. International Relations (Puchalski) 
    3. Development Committee (Townsend)
    4. Membership (Puchalski)
    5. ARLIS/NA-VRA Joint Education Task Force (Mary Wassermann, Co-Chair)
    6. Diversity (Starr)

2:00 - Break

2:30

  1. Headquarters and management
    1. Headquarters report (Clarke)
    2. New developments at Clarke & Associates Inc. (Clarke)
    3. Legal relationship of ARLIS/NA to its Chapters – Baltimore follow-up (Clarke)
    4. Privacy issues – new laws affecting Society Management (Clarke)
    5. Corporate membership packages (Clarke)

5:30 – Adjourn for the day

 

Wednesday, August 27
Hunt Room, Hamilton Hall

9:30  

  1. Finances (Heagy)
    1. 2003 budget
    2. 2004 budget
    3. Special funding requests
    4. Finance Committee
    5. Advertising (Clarke)
    6. Development and fundraising
Noon

Box lunches will again be delivered midday.  There will be no formal lunch break.  

12:30

  1. Membership
    1. Membership statistics (Roper)
    2. Membership issues (Heagy/Puchalski/Townsend)

                                                               i.      Simplification of membership structure

                                                             ii.      Form redesign

                                                            iii.      Dues restructuring

                                                           iv.      Bylaws revision

  1. ARLIS/NA web site (Clarke, Starr)
  1. Chapters issues (Graney/Frechette/Puchalski/Schwartz/Teel)

 1:45 Break

  1. Divisions, Sections, Roundtables issues (Brown)
    1. Public libraries (Frechette)
    2. AWS & online surveys (Townsend/Brown)

                                                               i.      VR Division - NALSS (N. American Lantern Slide Survey) 

  1. Rethinking Roundtables (Townsend)
  1. Review open action items (Townsend)
  1.  New business
    1. Timetable for the New Strategic Plan (Brown)
  1. Adjourn (Townsend)

3:30 Adjourn