Several editorial changes to the Membership Meeting Minutes were suggested. Motion 25: Approved the San Antonio Conference Membership Meeting Minutes as amended, by a vote of 6 yes, 3 not voting. Aug. 29,1997

Motion 26: Approved the submission of proposed changes to the ARLIS/NA bylaws, Article XIX to the membership for approval, by a vote of 8 yes, 1 not voting. Sept. 8, 1997

It was agreed that the Professional Development Committee Continuing Education Survey would not be sent as a mailing. Instead initial information on continuing education skills of members would be gathered via the Membership Form.

The Executive Board (EB) discussed changes in dues structure, as proposed by Treasurer Day. Changes in dues structure also suggested changes in the bylaws. One goal of the bylaws changes is to incorporate Institutional and Business members more fully into the organization of the Society. Originally changes were proposed only to Articles II, III, and XII. In the course of examining dues schedule, dues categories, and membership privileges this was expanded to include Articles V and VI. Motion 27: Approved the submission of proposed changes to the ARLIS/NA bylaws Articles II, III, V, VI, and XII to the membership for approval, by a vote of 6 yes, 3 not voting. Sept. 15, 1997

Diversity Committee liaison Sorensen was directed by President Lawson to contact the Diversity Committee about a response to the City of San Antonio's move to reduce city funding for the arts 15% in reaction to complaints against funding a gay-and-lesbian art group.

Editorial changes were suggested to the conference program. Motion 28: Approved the preliminary program for the Philadelphia 1998 conference as amended, by a vote of 8 yes, 1 not voting. Sept. 19, 1997

A reporting component (item c under "major responsibilities") was suggested to revise the job description for Bibliographic Notes Editor previously passed at the mid-year meeting. Motion 29: Unanimously approved the revised job description for Bibliographic Notes Editor, and its addition to the Policy Manual as Policy C-53. Sept. 22, 1997

The Public Policy Committee recommended that ARLIS/NA endorse the "Conference on Fair Use Joint Statement" which is documented in an ALA Washington Office Newsline (ALAWON) message, June 6, 1997. This statement is available at http://www.ala.org/washoff/confu.html. Motion 30: Unanimously approved ARLIS/NA endorsement of the Conference on Fair Use Joint Statement. Sept. 16, 1997

Budget figures were posted to the ARLIS/NA Web Site (AWS) for the Board's perusal. Motion 31:Approved the revised, balanced budget of $283,445, by a vote of 8 yes, 1 not voting. Sept. 22, 1997

Discussion turned on amounts of the Professional Development Committee (PDC) internship award and the timing of its approval in the budget and distribution to the recipient. The timing elements should be incorporated into the timetable. Motion 32: Failed to approve the revised timetable for the PDC Internship Award, by a vote of 4 yes, 2 no, and 3 not voting. Sept. 26, 1997

The threatened closure of the American Institute of Architects (AIA) Library was discussed. The Board agreed that President Lawson should send a letter reflecting the Society's concerns to the AIA CEO.

Motion 33: Approved the policy for Administrative and Official Documents

On the AWS as drafted by Ed Teague, web manager, and its addition to the Policy Manual as Policy W-6, by a vote of 8 yes, 1 not voting. Oct. 17,1997

Mary Williamson, Chair of the Awards Committee, submitted revised guidelines for the ARLIS/NA Distinguished Service Awards. The Board suggested some amendments, including wording to make clear that only "selected" publications need be submitted and a new section concerning deadlines. Motion 34: Approved the revision to the Distinguished Service Award guidelines as proposed by Mary Williamson and amended, and incorporate the revisions into Policy L-10, by a vote of 8 yes and 1 not voting. Nov. 3, 1997

Motion 35: Approved the endorsement of the Finance Committee's recommendation of David Freeman-Woolpert of LPL Financial Services as ARLIS/NA financial advisor as set down in the committee's report, by a vote of 8 yes, 1 not voting. Nov. 3, 1997

After discussion of the wording of the section concerning ARLIS/NA financial support, Motion 36 was passed. Motion 36: approved the job description of the IFLA representative as amended, and its addition to the Policy Manual as Policy C-54. Passed by email vote Nov. 17, 1997, with 7 yes votes, 2 not voting. Nov. 17, 1997

A motion (Motion 37) was made to award Art Doc editors an additional $100 in honoraria. The motion was withdrawn, pending an explication of the background of the motion. Nov. 7, 1997

Email discussions were held regarding the legal ramifications of doing Board business via email. A conference call was held Nov. 6 to further discuss this issue. The consensus of the Board will be incorporated into a revision of Policy C-19 by Secretary Brown. Motion 38: unanimously approved the adjournment of the Executive Board conference call. [Decision was subsequently taken not to include conference call motions in the same numbering sequence as email motions. Therefore this was renumbered as Motion #1 of the Nov. 6 conference call and inserted in those minutes.]

A revised Policy C-19 was posted to BOARD-L Nov. 10. Discussion on the issue of ratification ensued. Is in-person ratification necessary for the in-person Board meeting motions? for email motions even if ratified with the consent form? The revised C-19 was forwarded to lawyer John Hazard for comment. After discussion on BOARD-L, President Lawson on Nov. 25 extended the postmark deadline for Executive Board election ballots due to the Canadian Postal Service strike.

On Dec. 5 Secretary Brown initiated the Policy Manual revision process. Revisions to Section A were drafted by Brown and De Pas and posted to BOARD-L.

President Lawson and Vice-President Graham at the end of December distributed drafts of revisions to the committee guidelines, for review by both Executive Board and committee chairs.

Dec. 22 President Lawson announced the new members of the Executive Board, and suggested that those members leaving the EB in Philadelphia may now establish contact with their successor. He also suggested the new members be added to BOARD-L.

Prompted by a posting on ARLIS-L, discussion of the justification for the dues increase sent to the membership for vote occurred the first two weeks of January. The discussion turned on how to clarify the rationale behind the proposed dues structure. President Lawson posted a message to ARLIS-L explaining the rationale.

Dec. 18 Motion 39 to approve draft 2 of the mid-year minutes was made. Due to the holidays, the motion was tabled until Jan. 5. In early January corrections were forwarded to Penney De Pas by the Board. However, corrections basically resulted in another draft. Motion 39 to approve draft 2 was withdrawn Jan. 28, 1998.

Motion 40: to open an investment account with LPL, was withdrawn Feb.10, 1998 in order to discuss and vote on the motion during a conference call.

Motion 41: approved the 2001 IFLA Conference Task Force charge as amended, with 8 yes votes, and one not voting. February 27, 1998
 
 

Submitted by Jeanne Brown, Secretary

February 28, 1998

Source: Jeanne Brown
HTML:  Ed Teague
Received and Uploaded: 24 March 1998