ARLIS/New York Chapter
(first adopted 1973?: Amended 1978; 17 December 1981; 25 March and 27 March
4 October 1988; 11 September 1990; 23 October 2000)
Article I. Name.
The metropolitan New York Chapter of ARLIS/North America shall be called
ARLIS/New York (Art Libraries Society of New York.
Article II. Purpose. (Amended 4 October. 1988)
ARLIS/New York shall further the purposes of ARLIS/North America within the
New York Metropolitan Area.
- ARLIS/New York is organized and will be operated exclusively for
charitable and educational purposes with in the meaning of Section 501 © (3)
of the Internal Revenue Code of 1954, as amended, in order to advance the
cause of art librarianship and to promote the development, good management,
and enlightened use of all art libraries and visual resources collections. In
furtherance of such purpose, the organization is authorized:
- To promote the continuing professional education of its members and the
general knowledge of the public by sponsoring conferences, seminars,
lectures, workshops, and other exchanges of information and materials
concerning all aspects of art librarianship and visual resources
- To stimulate greater use of art libraries and visual resources
collections by sponsoring, supporting, or publishing resources directories,
bibliographies, inventories, periodical journals, occasional papers,
reports, and related materials concerning the organization and retrieval of
- To foster excellence in art librarianship and the visual arts by
establishing standards for art libraries and visual resources collections,
by promoting improvements in the academic education, of art librarians and
visual resources curators, by sponsoring awards for outstanding achievement,
and by other means to that end;
- To engage in any activities conducive to furthering the organizations
purposes, providing that such activities may be lawfully carried on by an
organization exempt from federal income tax under sections 501 © (3) of the
Internal Revenue Code of 1954, as amended (of the corresponding provision of
any future United States internal revenue law).
Article III. Membership.
- No part of the net income of ARLIS/New York shall inure to the benefit of
or be distributable to its directors, officers, or other private persons,
except that the organization shall be authorized and empowered to pay
reasonable compensation for services actually rendered and to make payments
and distributions in furtherance of the purposes and objectives of this
organization. No substantial part of the activities of the organization shall
be carrying on of propaganda or otherwise attempting to influence legislation,
and the organization shall not participate in or intervene in any political
campaign on behalf of any candidate for public office.
- Notwithstanding any other provisions set forth in these Articles
of Incorporation (or constitution), at any time during which it is deemed a
private foundation, the organization shall not engage in any act of
self-dealing as defined in Section 4941(d) of the Internal Revenue Code of
1986 or corresponding provisions of any subsequent federal tax laws; the
organization shall not make any investments in such manner as to subject the
organization to the tax imposed by Section 4944 of the Internal Revenue Code
of 1986 or corresponding provisions of any subsequent tax laws and the
organization shall not make any taxable expenditures as defined in Section
4945(d) of the Internal Revenue Code of 1986 or corresponding provisions of
any subsequent federal tax laws.
- Notwithstanding any other provision of these articles (or constitution)
the organization shall not conduct or carry on any activities not permitted to
be conducted or carry on by an organization exempt form tax under Section
501©3 of the Internal Revenue Code of 1986, or corresponding provisions of any
subsequent tax laws, or any an organization contributions to which are to be
deductible under section 170©(2) of such code or corresponding provisions of
any subsequent federal tax laws.
- Membership is open to all members of ASLIS/NA wishing to affiliate with
the New York Chapter [Amended 11 Sept. 1990]
- [Deleted 11 Sept. 1990]
- Membership of the chapter shall consists of the following classes: [Added
11 Sept. 1990]
- Individual membership class including student membership, unemployed
membership and retired membership.
- Institutional membership class and business affiliate class.
- Honorary Life membership class, which is awarded by the Executive Board
- Annual dues for membership become due January 1st.
- Dues shall be proposed by the Executive Board and shall be ratified by a
majority of those members voting at the annual business meeting.
Article IV. Officers.
- Individual members in good standing and Honorary Life members shall have
the right to vote and hold elected office. [Amended 23 October 2000]
- One person selected by each Institutional member or Business Affiliate
member shall be designated as the representative for that organisation. That
representative shall have the right to vote and hold elected office.
[Amended 23 October 2000]
- All Individual members, Honorary Life members, Institutional members and
Business Affiliate members shall receive the Society's periodicals,
announcements of meetings and other notices of general interest. [Amended 23
- The elected officers of the chapter shall be the Chairperson,
Vice-Chairperson /Chairperson-Elect), the Secretary, and the Treasurer.
- Only individual members in good standing and honorary life members may be
nominated. [Amended 11 Sept. 1990]
- A nominated member must file in writing an acceptance of nomination with
the Nominating Committee
- Officers shall be elected by written ballot mailed to each eligible member
soon after the annual business meeting. Candidates who receive a plurality of
votes shall be elected. [Amended 11 Sept. 1990]
- The new officers shall be announced on or before the final meeting of the
- Terms of Office.
- The term of office of the Chairperson and the
Vice-Chairperson/Chairperson-Elect shall be one year to commence January
- The term of office of the Secretary and the Treasurer shall be two years
to commence January 1st, the Secretary being elected in
even-numbered years, the Treasurer being elected in odd-numbered years.
[Amended 25 Mar. 1987
- The Chairperson
- Shall act as chief executive officer of the chapter and preside at all
- Shall be responsible for planning the activities of the chapter.
[Amended 25 Mar. 1987]
- Shall call Executive Board meetings between the regular meetings.
- Shall appoint a Nominating Committee no later than two months prior to
- Shall not be an ex-officio member of all standings and ad-hoc
- shall not draft the annual report of the chapter.
- At the completion of the term of office, the Chairperson shall be
designated Immediate Past Chairperson. [Added 25 Mar. 1987]
- The Vice-Chairperson/Chairperson-Elect
- Shall act as chief executive officer in the event the Chairperson is
unable to serve.
- Shall assist the Chairperson in the preparation of meetings. [Amended 25
- At the completion of the term of office, the
Vice-Chairperson/Chairperson-Elect shall succeed to the office of
Chairperson. [Added 25 Mar. 1987]
- The Secretary
- Shall be responsible for the keeping of minutes of both chapter and
- Shall be responsible for notifying the membership of chapter meetings.
- Shall attend to the society’s correspondence.
- Shall be responsible for all documents and membership records.
- Shall send reports of all meetings of the chapter to the editor of the
ARLIS.NA newsletter and the editor of the chapter newsletter. [Amended 25
- Shall mail a ballot to each eligible member soon after the annual
business meeting. [Amended 25 Mar. 1990]
- Shall received and count the ballots of votes cast and shall communicate
the results to the chapter.
- Shall collect the membership dues and shall transmit these monies and
records to the Treasurer. [Added 17 Dec. 1981]
- The Treasurer
Article V. Members-at-Large
- Shall be responsible for the handling of all financial accounts of the
chapter and for disbursing funds as directed by the Executive Board.
- Shall receive the membership dues from the Secretary. [Amended 17 Dec.
- Shall exhibit the books and accounts to any member of the society upon
request. [Amended 27 May 1981]
- Shall read a financial report at each Executive Board meeting.
- Shall file a summary report on finances at the end of the year.
Article VI. Board
- Two members-at-large shall sit on the Executive Board with full voting
- Qualifications shall be the same as for officers.
- Members-at-large shall be included on the written ballot for officers.
- The term of office of the members-at-large shall be two years to commence
January 1st, the terms beginning in alternate years. [Amended 25
- Members-at-large shall serve as ombudsmen and spokesmen for the membership
- The Executive Board shall consist of the Chairperson,
Vice-Chairperson/Chairperson-Elect, the Secretary, the Treasurer, the
immediate past Chairperson of the chapter, the two Members-at-large, and the
Editor of the chapter newsletter – the last named in a non-voting capacity.
- The Board may invite chairpersons of standing committees and ad-hoc
committees to participate in the Executive Board’s discussions. [Amended 17
- Responsibilities. [Amended 1978]
Article VII. Meetings.
- The Board shall be responsible for conducting the business of the
- The Board shall call the regular meetings of the chapter.
- The Board shall call special business meetings in the addition to the
annual business meeting as is deemed necessary. [Amended 25 Mar. 1987]
- The Board shall meet a minimum of four times a year.
- The Board shall approve the annual report.
- The Board shall propose the annual dues.
- The Board shall establish special projects/ad-hoc committees.
Article VIII. Committees.
- A minimum of four meetings shall be called unless the Executive Board
votes otherwise. [Amended 25 Mar. 1987]
- One meeting in each calendar year shall be designated the annual business
meeting. [Added 25 Mar. 1987; original deleted 17. Dec. 1981]
- [Deleted 17 Dec. 1981]
- Special meetings may be called by the Board as is deemed necessary, or by
written petition of twenty-five percent of the membership.
- When not in conflict with these By-laws, Robert’s Rules of Order
Revised (latest edition) shall govern all deliberations.
- Nominating Committee
- Shall consist of three members. [Amended 25 Mar. 1987]
- Shall receive in writing an acceptance of nomination from any eligible
chapter member seeing office and shall prepare for the chapter Chairperson a
slate of qualified candidates no later than four weeks prior to the annual
business meeting. [Amended 11 Sept. 1990]
- Shall present the slate of qualified candidates to the chapter members
on or before the annual business meeting and shall accept further
nominations from the floor.
- Shall prepare the ballot and transmit it tot he Secretary following the
annual business meeting.
- Standing Committees
- Standings committees shall be established or dissolved by the Executive
Board. [Amended 25 Mar. 1987]
- The chairperson of a standing committee shall be appointed by the
chapter Chairperson. A committee Chairperson shall be responsible for
selecting his/her committee members with the approval of the chapter
- The chairperson of each committee shall be appointed or reappointed by
the incoming chapter Chairperson.
- Standings committees shall be responsible to the Executive Board, which
will delegate such power and functions as the Board deems necessary for
carrying out the objectives of the chapter.
- A chairperson of a standing committee shall submit a budget at the
beginning of the year subject to the approval of the chapter.
- A chairperson of a standing committee shall submit annual report to the
Executive Board and any other reports requested throughout the year.
- [Approved 1978; deleted………………]
- Ad-hoc Committees
Article IX. Affiliation with other organizations.
Affiliation with other organizations in the New York area shall be at the
descretion of the Executive Board of ARLIS/NA and shall be in accordance with
the guidelines supplied by that board.Article X. Amendments.
- Special project committees shall be established with the approval of the
- A chairperson of an ad-hoc committee shall be appointed by the chapter
Chairperson. A committee chairperson shall be responsible for selecting
his/her committee members with the approval of the chapter Chairperson.
Article XII. Dissolution. [Adopted 4 October. 1988]
- Amendments to the Bylaws may be proposed by any voting member and shall be
submitted to the Executive Board in writing.
- Written notice with full wording of the proposed amendment must be sent to
each member at least three weeks prior to the meeting at which it is to be
- Approval of a two-thirds majority of voting members and the approval of
the Executive Board of ARLIS/NA shall be necessary to amend these bylaws.
Upon the dissolution of the organization or the winding up of its affairs,
the assets of the organization shall be distributed exclusively for the
charitable or educational purposes or to organizations which are then exempt
from federal tax under Section 501 ©(3) of the Internal revenue Code of 1986 or
corresponding provisions of any subsequent federal tax laws and to which
contribution are then deductible under Section 170 ©(2) of such code or
corresponding provisions of any subsequent federal tax laws. Organizations
having proposes similar to those of this organization shall be preferred.
ARLIS/NA Chapter Bylaws
Updated 19 March 2001, Jonathan