As amended through 2001
The names of the organization shall be Art Libraries Society/Northwest Chapter (abbreviated as ARLIS/Northwest), hereafter referred to as the Chapter.
This body is a Chapter of the Art Libraries
Society of North America, hereinafter referred to as the Society.
The Chapter shall promote and support the goals and objectives of the Society in the Northwest region including the states of Alaska, Idaho, Oregon, Montana, Washington and the provinces of Alberta and British Columbia and the Yukon Territory.
The Chapter is organized and will be operated
exclusively for charitable and educational purposes with in the meaning of
Section 501 © (3) of the Internal Revenue Code of 1954, as amended, in order to
advance the cause of art librarianship and to promote the development, good
management, and enlightened use of all art libraries and visual resources
collections. In furtherance of such
purpose, the organization is authorized:
To promote the continuing professional
education of its members and the general knowledge of the public by sponsoring
conferences, seminars, lectures, workshops, and other exchanges of information and materials concerning all
aspects of art librarianship and visual resources curatorship;
To stimulate greater use of art libraries and
visual resources collections by sponsoring, supporting, or publishing resources
directories, bibliographies, inventories, periodical journals, occasional
papers, reports, and related materials concerning the organization and retrieval
of art information;
To foster excellence in art librarianship and the visual arts by establishing standards for art libraries and visual resources collections, by promoting improvements in the academic education, of art librarians and visual resources curators, by sponsoring awards for outstanding achievement, and by other means to that end;
To engage in any activities conducive to
furthering the organizations purposes, providing that such activities may be
lawfully carried on by an organization exempt from federal income tax under
sections 501 © (3) of the Internal Revenue Code of 1954, as amended (of the
corresponding provision of any future United States internal revenue law).
No part of the net income of the organization shall inure to the benefit of or be distributable to its directors, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services actually rendered and to make payments and distributions in furtherance of the purposes and objectives of this organization.
No substantial part of the activities of the
organization shall be carrying on of propaganda or otherwise attempting to
influence legislation, and the organization shall not participate in or
intervene in any political campaign on behalf of any candidate for public
Notwithstanding any other provisions set
forth in these Articles of Incorporation (or constitution), at any time during
which it is deemed a private foundation:
Chapter shall not engage in any act of self-dealing as defined in Section
4941(d) of the Internal Revenue Code of 1986 or corresponding provisions of any
subsequent federal tax laws;
Chapter shall not make any investments in such manner as to subject the
organization to the tax imposed by Section 4944 of the Internal Revenue Code of
1986 or corresponding provisions of any subsequent tax laws and the organization
shall not make any taxable expenditures as defined in Section 4945(d) of the
Internal Revenue Code of 1986 or corresponding provisions of any subsequent
federal tax laws;
Chapter shall not own any excess business holdings that would subject it to tax
under section 4943 of the Internal Revenue Code of 1986 or corresponding
provisions of any subsequent federal tax laws;
Chapter shall not make any investments in such manner as to subject the chapter
to the tax imposed by Section 4944 of the Internal Revenue Code of 1986 or
corresponding provisions of any subsequent federal tax laws;
Chapter shall not conduct or carry-on any activities not permitted to be
conducted or carried on by an organization exempt for tax under Section 501 ©
(3) of the Internal Revenue Code of 1986, or corresponding provisions of any
subsequent federal tax laws, or by an organization contributions to which are to
be deductible under Section 170 © (2) of such Code or corresponding provisions
of any subsequent federal tax laws.
Upon the dissolution of the organization or the winding up of its affairs, the assets of the organization shall be distributed exclusively for the charitable or educational purposes or to organizations which are then exempt from federal tax under Section 501 © (3) of the Internal Revenue code of 1986 or corresponding provisions of any subsequent federal tax laws and to which contribution are then deductible under Section 170 © (2) of such code or corresponding provisions of any subsequent federal tax laws. Organizations having purposes similar to those of this organization shall be preferred.
Membership and Dues
Membership in the Chapter is conditional upon membership in the Society.
Any personal member of the Society is eligible to become a member of the Chapter.
Institutional members of the Society within the defined region may designate one person who shall be eligible to become a member of the Chapter.
The membership year shall be January 1 to December 31.
The Chapter shall have the right to assess dues and fees to cover expenses and special projects, subject to membership vote. Dues shall be determined by majority vote at the annual Chapter business meeting. If a member’s dues remain unpaid for one membership year the membership shall be considered terminated.
The Regional Representative of the Society whose territory includes the defined region shall be an ex-officio member of the Chapter.
Only members of the Chapter are eligible to vote.
Members are entitled to receive announcements of meetings of the Chapter and other notices of general interest.
Only members of the Chapter may hold elected office or be appointed to committees.
The elected officers of ARLIS/Northwest Chapter shall be the Chair, the Vice-Chair/Chair-Elect, and the Secretary/Treasurer. They will constitute the Chapter Executive Board.
Officers shall be elected for one-year terms beginning January 1.
The Chair shall act as chief executive officer of the Chapter and shall preside at all meetings. In addition, the Chair shall insure that all required reports are submitted to Society officers.
The Vice Chair/ Chair Elect shall replace the Chair when a vacancy occurs.
The Secretary/Treasurer shall be responsible for all documents and correspondence, the keeping of minutes of the meetings, and the handling of all financial accounts.
In the absence of the Chair, the Vice Chair/Chair-Elect shall have the power to call and conduct meetings.
If an office other than Chair becomes vacant the Chapter Executive Board will appoint an acting replacement to serve until the next election.
The Chair shall appoint a nominating committee and its chairperson by three months of the annual chapter business meeting.
The nominating committee shall present at least one candidate for each office.
The nominee shall submit a written statement of acceptance and a biography for the inclusion on the ballot.
Ballots shall be mailed to members by one month in advance of the annual chapter business meeting, or sent by e-mail one week in advance of the annual chapter business meeting.
The candidate who receives the greatest number of valid votes shall be elected.
Candidates shall be informed of the results in writing by the Chairperson. Announcement of the names of the successful candidates shall be made at the annual chapter business meeting.
The Chapter shall hold at least one meeting per year.
The Secretary/Treasurer shall mail notices of a meeting at least six weeks prior to the meeting.
The Chair or the Vice Chair/Chair Elect shall be responsible for the program, drawing from suggestions submitted by the membership.
Members may be appointed to assist the officers with program planning, and host member(s) or person(s) designated by the Vice Chair shall make local arrangements.
The members of the Chapter present shall constitute a quorum.
Roberts Rules of Order, in the latest edition, shall govern the Chapter in all cases to which it can be applied and in which it is not inconsistent with the Bylaws of the Chapter.
Whenever these bylaws make no specific provisions, the organization of and procedure in the Chapter shall correspond to those set forth in the Bylaws of the Society.
Members may invite guests to meetings, which may encourage them to become members.
The chapter annual business meeting shall be the meeting preceding the ARLIS/NA conference.
The reporting year shall be the calendar year, January 1 – December 31.
Committees may be appointed, elected, or voluntarily formed at the discretion of the membership.
No committee may exist without a statement of purpose.
Each committee shall, as its first act, prepare a statement of purpose to be submitted to the Chairperson within 30 days of its formation.
Affiliation with other organizations in the defined region shall be in accordance with the guidelines supplied by the Society.