ARLIS/NA New England Chapter

Article I. Name.
This organization, a chapter of ARLIS/NA (Art Libraries Society of North America), shall be ARLIS/New England, hereafter referred to as ARLIS/NE.

Article II. Purpose.
The organization is organized and will be operated exclusively for charitable and educational purposes with in the meaning of Section 501 © (3) of the Internal Revenue Code of 1954, as amended, in order to advance the cause of art librarianship and to promote the development, good management, and enlightened use of all art libraries and visual resources collections. In furtherance of such purpose, the organization is authorized:

1. To promote the continuing professional education of its members and the general knowledge of the public by sponsoring conferences, seminars, lectures, workshops, and other exchanges of information and materials concerning all aspects of art librarianship and visual resources curatorship;
2. To stimulate greater use of art libraries and visual resources collections by sponsoring, supporting, or publishing resources directories, bibliographies, inventories, periodical journals, occasional papers, reports, and related materials concerning the organization and retrieval of art information;
3. To foster excellence in art librarianship and the visual arts by establishing standards for art libraries and visual resources collections, by promoting improvements in the academic education, of art librarians and visual resources curators, by sponsoring awards for outstanding achievement, and by other means to that end;
4. To engage in any activities conducive to furthering the organizations purposes, providing that such activities may be lawfully carried on by an organization exempt from federal income tax under sections 501 © (3) of the Internal Revenue Code of 1954, as amended (of the corresponding provision of any future United States internal revenue law).

Article III. Charitable Activity Restrictions.

No part of the net income of the organization shall inure to the benefit of or be distributable to its directors, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services actually rendered and to make payments and distributions in furtherance of the purposes and objectives of this organization. No substantial part of the activities of the organization shall be carrying on of propaganda or otherwise attempting to influence legislation, and the organization shall not participate in or intervene in any political campaign on behalf of any candidate for public office.

Notwithstanding any other provisions set forth in these Articles of Incorporation (or constitution), at any time during which it is deemed a private foundation, the organization shall not engage in any act of self-dealing as defined in Section 4941(d) of the Internal Revenue Code of 1986 or corresponding provisions of any subsequent federal tax laws; the organization shall not make any investments in such manner as to subject the organization to the tax imposed by Section 4944 of the Internal Revenue Code of 1986 or corresponding provisions of any subsequent tax laws and the organization shall not make any taxable expenditures as defined in Section 4945(d) of the Internal Revenue Code of 1986 or corresponding provisions of any subsequent federal tax laws.

Notwithstanding any other provision of these articles (or constitution) the organization shall not conduct or carry on any activities not permitted to be conducted or carry on by an organization exempt form tax under Section 501©3 of the Internal Revenue Code of 1986, or corresponding provisions of any subsequent tax laws, or any an organization contributions to which are to be deductible under section 170©(2) of such code or corresponding provisions of any subsequent federal tax laws.

Article IV. Membership.

1. Eligibility.
   Membership is open to all Individual members (including Student members) of ASLIS/NA.
2. Dues.

1. Dues shall be proposed by the Executive Committee and shall be ratified by member vote at the last meeting of the calendar year.
2. Dues shall be paid to the Treasurer.
3. Membership shall be from January 1 to December 31.
4. The chapter shall have the right to propose additional fees for specified projects subject to the approval of the membership.

3. Privileges.

1. Personal members and designated representatives of institutional member of the Chapter are eligible to vote.
2. Personal members and designated institutional members of the Chapter are eligible to hold elected office.
3. All members shall be entitled to receive announcements of Chapter meetings and other notices of general interest to the membership.
4. All members shall be entitled to attend all meetings for all bodies of the Chapter.

Article V. Officers.

1. Elected Officers.
   The elected officers of the ARLIS/NJ shall be the Chairperson, Past-Chairperson, Vice-Chairperson/Chairperson-Elect, the Secretary, and the Treasurer.
2. Nominating Committee.
   The Nominating Committee shall consist of at least three persons. The Nominating Committee shall submit a slate of qualified candidates to be voted upon by the membership.
3. Qualifications for office.
   Any personal member or designated institutional member may hold office and must file in writing an acceptance of the nomination with the Nominating Committee.
4. Elections.
   Officers shall be selected by a plurality of ballots cast by the voting members.
5. Terms of Office.
   The term of office of the Chairperson, Past-Chairperson, and the Vice-Chairperson/Chairperson-Elect shall be for one year. The term of office of the Secretary and the Treasurer shall be two calendar years, beginning in alternating years. Terms of office begin in January and run through the calendar year.
6. Duties of Officers.

1. The Chairperson shall act as chief executive officer of the Chapter, shall plan the activities of the Chapter, shall be a member ex-officio of all special project committees of the Chapter and shall be responsible for the drafting of the annual report.
2. Vice-Chairperson/Chairperson-Elect shall assist the Chairperson, act as chief executive officer in the event the Chairperson is unable to serve, and shall be responsible for maintaining membership records and mailing of meeting announcements.
3. Secretary shall be responsible for all documents and correspondence, and for the keeping of the minutes of the Chapter.
4. The Treasurer shall be responsible for the handling of all financial accounts.
5. If the office of Vice-Chairperson/Chairperson-Elect, Secretary, or Treasurer becomes vacant, a special election shall be held promptly.

Article VI. Executive committee.

1. The elected officers shall constitute the Executive Committee.
2. At Executive Committee meetings, only members of the Executive Committee shall have voting privileges.
3. The Past-Chairperson shall be asked to break deadlocks.
4. A meeting of the retiring and newly elected executive Committees shall take place during the summer.

Article VII. Meetings.

1. Meetings of the Chapter shall be called by the Executive Committee. The Executive Committee will determine the frequency of the meetings.
2. Announcement of meetings shall be sent to the membership at least two weeks in advance of the meeting.
3. Non-members may attend meetings of the Chapter.
4. Local and Special Interest Group meetings may be held as Necessary. Notice of these meetings should be sent to the Secretary.

Article VII. Reports.

1. Annual reports shall be drafted by the Chairperson and shall be approved by the other members of the Executive Committee. Annual reports shall follow the guidelines set up by the Executive Board of ARLIS/NA.
2. The Secretary shall send reports of all meetings of the Chapter to the appropriate ARLIS/NA periodical editor and to the Regional Representative of ARLIS/NA.

Article IX. Special Committees.

1. Special committees shall be appointed by the Executive Committee of the Chapter.

Article X. Affiliation with other organizations.

1. Affiliation with other organizations in the New England area shall be at the descretion of the Executive Board of ARLIS/NA and shall be in accordance with the guidelines supplied by the Executive Board.

Article XI. Dissolution.

Upon the dissolution of the organization or the winding up of its affairs, the assets of the organization shall be distributed exclusively for the charitable or educational purposes or to organizations which are then exempt from federal tax under Section 501 ©(3) of the Internal revenue Code of 1986 or corresponding provisions of any subsequent federal tax laws and to which contribution are then deductible under Section 170 ©(2) of such code or corresponding provisions of any subsequent federal tax laws. Organizations having proposes similar to those of this organization shall be preferred.

Article XII. Amendments

1. Amendments to the bylaws may be proposed by any voting member and shall be submitted to the Executive Committee in writing
2. The text of the proposed amendment shall be distributed to the voting membership at least one month prior to a vote.
3. Approval of a two-thirds majority and the approval of the Executive Board of ARLIS/NA shall be necessary to amend the bylaws.