ARLIS/NA New England Chapter
Adopted 1974; Amended, 1975; Revised, 1984, 1988
Article I. Name.
This organization, a chapter of ARLIS/NA (Art
Libraries Society of North America), shall be ARLIS/New England, hereafter
referred to as ARLIS/NE.
Article II. Purpose.
The organization is organized and will be
operated exclusively for charitable and educational purposes with in the meaning
of Section 501 © (3) of the Internal Revenue Code of 1954, as amended, in order
to advance the cause of art librarianship and to promote the development, good
management, and enlightened use of all art libraries and visual resources
collections. In furtherance of such purpose, the organization is authorized:
- To promote the continuing professional education of its members and the
general knowledge of the public by sponsoring conferences, seminars, lectures,
workshops, and other exchanges of information and materials concerning all
aspects of art librarianship and visual resources curatorship;
- To stimulate greater use of art libraries and visual resources collections
by sponsoring, supporting, or publishing resources directories,
bibliographies, inventories, periodical journals, occasional papers, reports,
and related materials concerning the organization and retrieval of art
- To foster excellence in art librarianship and the visual arts by
establishing standards for art libraries and visual resources collections, by
promoting improvements in the academic education, of art librarians and visual
resources curators, by sponsoring awards for outstanding achievement, and by
other means to that end;
- To engage in any activities conducive to furthering the organizations
purposes, providing that such activities may be lawfully carried on by an
organization exempt from federal income tax under sections 501 © (3) of the
Internal Revenue Code of 1954, as amended (of the corresponding provision of
any future United States internal revenue law).
Article III. Charitable Activity Restrictions.
No part of the net income of the organization shall inure to the benefit of
or be distributable to its directors, officers, or other private persons, except
that the organization shall be authorized and empowered to pay reasonable
compensation for services actually rendered and to make payments and
distributions in furtherance of the purposes and objectives of this
organization. No substantial part of the activities of the organization shall be
carrying on of propaganda or otherwise attempting to influence legislation, and
the organization shall not participate in or intervene in any political campaign
on behalf of any candidate for public office.
Notwithstanding any other provisions set forth in these Articles of
Incorporation (or constitution), at any time during which it is deemed a private
foundation, the organization shall not engage in any act of self-dealing as
defined in Section 4941(d) of the Internal Revenue Code of 1986 or corresponding
provisions of any subsequent federal tax laws; the organization shall not make
any investments in such manner as to subject the organization to the tax imposed
by Section 4944 of the Internal Revenue Code of 1986 or corresponding provisions
of any subsequent tax laws and the organization shall not make any taxable
expenditures as defined in Section 4945(d) of the Internal Revenue Code of 1986
or corresponding provisions of any subsequent federal tax laws.
Notwithstanding any other provision of these articles (or constitution) the
organization shall not conduct or carry on any activities not permitted to be
conducted or carry on by an organization exempt form tax under Section 501©3 of
the Internal Revenue Code of 1986, or corresponding provisions of any subsequent
tax laws, or any an organization contributions to which are to be deductible
under section 170©(2) of such code or corresponding provisions of any subsequent
federal tax laws.
Article IV. Membership.
Membership is open to all Individual members (including
Student members) of ASLIS/NA.
- Dues shall be proposed by the Executive Committee and shall be ratified
by member vote at the last meeting of the calendar year.
- Dues shall be paid to the Treasurer.
- Membership shall be from January 1 to December 31.
- The chapter shall have the right to propose additional fees for
specified projects subject to the approval of the membership.
- Personal members and designated representatives of institutional member
of the Chapter are eligible to vote.
- Personal members and designated institutional members of the Chapter are
eligible to hold elected office.
- All members shall be entitled to receive announcements of Chapter
meetings and other notices of general interest to the membership.
- All members shall be entitled to attend all meetings for all bodies of
Article V. Officers.
- Elected Officers.
The elected officers of the ARLIS/NJ shall be the
Chairperson, Past-Chairperson, Vice-Chairperson/Chairperson-Elect, the
Secretary, and the Treasurer.
- Nominating Committee.
The Nominating Committee shall consist of at
least three persons. The Nominating Committee shall submit a slate of
qualified candidates to be voted upon by the membership.
- Qualifications for office.
Any personal member or designated
institutional member may hold office and must file in writing an acceptance of
the nomination with the Nominating Committee.
Officers shall be selected by a plurality of ballots cast
by the voting members.
- Terms of Office.
The term of office of the Chairperson,
Past-Chairperson, and the Vice-Chairperson/Chairperson-Elect shall be for one
year. The term of office of the Secretary and the Treasurer shall be two
calendar years, beginning in alternating years. Terms of office begin in
January and run through the calendar year.
- Duties of Officers.
- The Chairperson shall act as chief executive officer of the Chapter,
shall plan the activities of the Chapter, shall be a member ex-officio of
all special project committees of the Chapter and shall be responsible for
the drafting of the annual report.
- Vice-Chairperson/Chairperson-Elect shall assist the Chairperson, act as
chief executive officer in the event the Chairperson is unable to serve, and
shall be responsible for maintaining membership records and mailing of
- Secretary shall be responsible for all documents and correspondence, and
for the keeping of the minutes of the Chapter.
- The Treasurer shall be responsible for the handling of all financial
- If the office of Vice-Chairperson/Chairperson-Elect, Secretary, or
Treasurer becomes vacant, a special election shall be held
Article VI. Executive committee.
- The elected officers shall constitute the Executive Committee.
- At Executive Committee meetings, only members of the Executive Committee
shall have voting privileges.
- The Past-Chairperson shall be asked to break deadlocks.
- A meeting of the retiring and newly elected executive Committees shall
take place during the summer.
Article VII. Meetings.
- Meetings of the Chapter shall be called by the Executive Committee. The
Executive Committee will determine the frequency of the meetings.
- Announcement of meetings shall be sent to the membership at least two
weeks in advance of the meeting.
- Non-members may attend meetings of the Chapter.
- Local and Special Interest Group meetings may be held as Necessary. Notice
of these meetings should be sent to the Secretary.
Article VII. Reports.
- Annual reports shall be drafted by the Chairperson and shall be approved
by the other members of the Executive Committee. Annual reports shall follow
the guidelines set up by the Executive Board of ARLIS/NA.
- The Secretary shall send reports of all meetings of the Chapter to the
appropriate ARLIS/NA periodical editor and to the Regional Representative of
Article IX. Special Committees.
- Special committees shall be appointed by the Executive Committee of the
Article X. Affiliation with other organizations.
- Affiliation with other organizations in the New England area shall be at
the descretion of the Executive Board of ARLIS/NA and shall be in accordance
with the guidelines supplied by the Executive Board.
Article XI. Dissolution.
Upon the dissolution of the organization or the winding up of its affairs,
the assets of the organization shall be distributed exclusively for the
charitable or educational purposes or to organizations which are then exempt
from federal tax under Section 501 ©(3) of the Internal revenue Code of 1986 or
corresponding provisions of any subsequent federal tax laws and to which
contribution are then deductible under Section 170 ©(2) of such code or
corresponding provisions of any subsequent federal tax laws. Organizations
having proposes similar to those of this organization shall be preferred.
Article XII. Amendments
- Amendments to the bylaws may be proposed by any voting member and shall be
submitted to the Executive Committee in writing
- The text of the proposed amendment shall be distributed to the voting
membership at least one month prior to a vote.
- Approval of a two-thirds majority and the approval of the Executive Board
of ARLIS/NA shall be necessary to amend the bylaws.
Created April 3, 1997