ARLIS/NA Delaware Valley Chapter
Ratified November 2, 1988
Article I. Name.
The names of the operation shall be ARLIS/Delaware Valley Chapter, hereafter
referred to as the Chapter.
Article II. Purpose.
The Chapter is organized and will be operated exclusively for charitable and
educational purposes with in the meaning of Section 501 © (3) of the Internal
Revenue Code of 1954, as amended, in order to advance the cause of art
librarianship and to promote the development, good management, and enlightened
use of all art libraries and visual resources collections. In furtherance of
such purpose, the organization is authorized:
- To promote the continuing professional education of its members and the
general knowledge of the public by sponsoring conferences, seminars,
lectures, workshops, and other exchanges of information and materials
concerning all aspects of art librarianship and visual resources
- To stimulate greater use of art libraries and visual resources
collections by sponsoring, supporting, or publishing resources directories,
bibliographies, inventories, periodical journals, occasional papers,
reports, and related materials concerning the organization and retrieval of
- To foster excellence in art librarianship and the visual arts by
establishing standards for art libraries and visual resources collections,
by promoting improvements in the academic education, of art librarians and
visual resources curators, by sponsoring awards for outstanding achievement,
and by other means to that end;
- To engage in any activities conducive to furthering the organizations
purposes, providing that such activities may be lawfully carried on by an
organization exempt from federal income tax under sections 501 © (3) of the
Internal Revenue Code of 1954, as amended (of the corresponding provision of
any future United States internal revenue law).
Article III. Membership.
- Eligibility. Membership is open to all Individual members (including
Student members) of ASLIS/NA upon payment of Chapter dues. Membership is also
offered to one designated representative of Institutional members of ARLIS/NA
upon payment of Chapter dues for that representative.
- Dues shall be proposed by the Executive Committee and shall be ratified
by member vote at the last meeting of the calendar year.
- Dues shall be paid to the Secretary-Treasurer.
- Membership shall be from January 1 to December 31.
- The Chapter shall have the right to propose additional fees for
specified projects subject to the approval of the membership.
- New members, who join the Chapter after October 1, shall have their dues
applied to the following year.
- Only members of the Chapter may vote, hold elective office, serve on
committees, and participate in all Chapter activities.
- All members shall be entitled to receive announcements of Chapter
meetings and minutes and other notices of general interest to the
Article IV. Officers.
- The elected officers of the Chapter shall be the Vice-President
(President-Elect), The President, Past President, and the Secretary-Treasurer.
- Qualifications for office. Any personal member or designated institutional
member may hold office and must file in writing an acceptance of the
nomination with the Nominating Committee.
- Terms of Office. The term of office for the Vice-President
(President-Elect), the President and the immediate Past President shall be one
(1) calendar year. The Secretary-Treasurer shall be two (2) calendar years
- Duties of Officers.*
- The President shall be the chief executive officer of the Chapter
and its representative on official business.
- The President shall be a member ex-officio of all special project
committees of the Chapter.
- The President shall prepare the annual report for ARLIS/NA and other
reports as required.
- The President shall submit the Executive Committeeís recommendations
for special projects for the approval of the membership.
- Vice-President (President-Elect)
- The Vice-President shall perform the duties of the President in case
of the Presidentís inability to serve.
- The Vice-President shall be the Program Chairman.
- The Vice-President may be assigned other duties by the President of
the Executive Committee.
- The Secretary-Treasurer shall keep the Minutes of Chapter meetings
and the Executive Committee meetings.
- The Secretary-Treasurer shall maintain financial records.
- The Secretary-Treasurer shall perform other duties inherent to the
office, such as mailing minutes and meeting notices to the membership.
- The Past-President shall be responsible for recruiting new member
for the Chapter.
- The Past-President shall take charge of the Newsletter project.
- The past-President may volunteer for other projects proposed by the
President or the Executive Committee.
Article V. Nominations and Elections
- Nominating Committee and process
- The President shall appoint a Nominating Committee of three (3) members.
The Committee shall present a written slate of distribution to the
membership before the last meeting of the calendar year (i.e., at least four
weeks). Each nominee must file in writing an acceptance of the nomination
with the Nominating Committee (see IV.B). Also, please note that a valid
slate may consist of single or multiple candidates for each office.
- Additional nominations may be made at the business meeting by the
membership provided that the qualified candidate is in attendance.
- No member may serve consecutive terms on the Nominating Committee.
Current Executive Committee members are not eligible to serve.
- Officers shall be elected by a plurality of votes cast by members.
- The Nominating Committee will be responsible for running the election,
tabulating the results, and informing the members.
Article VI. Executive committee.
- The Chapter officers shall constitute the Executive Committee.
- Meetings of the Executive Committee may be called by the President or by
written petition of no less than three (3) members of the Chapter. At
Executive Committee meetings, only members of the Committee shall have voting
- The Executive Committee shall act for the Chapter in the intervals
- The Executive Committee may propose special projects to be approved by
- The Executive Committee shall prepare an annual dues schedule for
approval by member vote at the last meeting of the calendar year.
- The Executive Committee shall fill any vacancies which may occur.
Article VII. Meetings.
- Meetings of the Chapter shall be called by the President.
- There shall be at least tow (2) meetings each year.
- The annual business meeting shall be the last meeting of the calendar
year. The Chapter business/dues/report/year shall be the calendar year,
January 1-December 31.
- Announcement of meetings, prepared by the Vice-President in consultation
with the Executive Committee, shall be sent to the members by the
Secretary-treasurer by mail at least four (4) weeks prior to the meeting.
- Members may invite guests to meetings and encourage them to become
Article VIII. Reports.
- Annual reports of the Chapter shall be prepared by the President after
receipt of written reports by the Vice-President and the Secretary-Treasurer.
The Report shall follow the guidelines set up by the Executive Board of
- The President is responsible for the reports of Chapter meetings sent to
the editor of the ARLIS/NA Art Documentation.
Article IX. Special Committees.
- Special committees or projects may be proposed by the President, Executive
Committee, or no less then five (5) members of the Chapter by petition in
- Special committees or projects shall be approved by a majority of votes
cast by the members,
- Each committee shall have a chairman appointed by the President.
Article X. Affiliation with other organizations.
Affiliation with other organizations in the Delaware Valley area shall be at
the descretion of the Executive Board of ARLIS/NA and shall be in accordance
with the guidelines supplied by the Executive Board.
Article XI. Charitable activity restrictions
No part of the net income of the organization shall inure to the benefit of
or be distributable to its directors, officers, or other private persons, except
that the organization shall be authorized and empowered to pay reasonable
compensation for services actually rendered and to make payments and
distributions in furtherance of the purposes and objectives of this
organization. No substantial part of the activities of the organization shall be
carrying on of propaganda or otherwise attempting to influence legislation, and
the organization shall not participate in or intervene in any political campaign
on behalf of any candidate for public office.
Notwithstanding any other provisions set forth in these Articles of
Incorporation (or constitution), at any time during which it is deemed a private
foundation, the organization shall not engage in any act of self-dealing as
defined in Section 4941(d) of the Internal Revenue Code of 1986 or corresponding
provisions of any subsequent federal tax laws; the organization shall not make
any investments in such manner as to subject the organization to the tax imposed
by Section 4944 of the Internal Revenue Code of 1986 or corresponding provisions
of any subsequent tax laws and the organization shall not make any taxable
expenditures as defined in Section 4945(d) of the Internal Revenue Code of 1986
or corresponding provisions of any subsequent federal tax laws.
Notwithstanding any other provision of these articles (or constitution) the
organization shall not conduct or carry on any activities not permitted to be
conducted or carry on by an organization exempt form tax under Section 501©3 of
the Internal Revenue Code of 1986, or corresponding provisions of any subsequent
tax laws, or any an organization contributions to which are to be deductible
under section 170©(2) of such code or corresponding provisions of any subsequent
federal tax laws.
Article XII. Amendments.
- Amendments to the Bylaws may be proposed by any voting member and shall be
submitted to the Executive Committee in writing by voting members.
- The text of a proposed amendment shall be distributed to the voting
membership at least four (4) weeks prior to a business meeting.
- Approval of a two-thirds majority of voting members and the approval of
the Executive Board of ARLIS/NA shall be necessary to amend the bylaws.
- The Bylaws shall be reviewed at least every five (5) years or more
frequently at the discretion of the Executive Committee.
Article XIII. Dissolution of the Chapter.
Upon the dissolution of the organization or the winding up of its affairs,
the assets of the organization shall be distributed exclusively for the
charitable or educational purposes or to organizations which are then exempt
from federal tax under Section 501 ©(3) of the Internal revenue Code of 1986 or
corresponding provisions of any subsequent federal tax laws and to which
contribution are then deductible under Section 170 ©(2) of such code or
corresponding provisions of any subsequent federal tax laws. Organizations
having proposes similar to those of this organization shall be preferred.
These Bylaws were drawn up and approved on November 6, 1980 by the membership
of the Delaware Valley Chapter of ARLIS/NA.
Revised April 18, 1985
Revised January 6, 1988
Revised November 2, 1988
Created April 8, 1997