Latest Revision, 1997
The name of the organization shall be ARLIS/DC-MD-VA (Art Libraries
Society/District of Columbia-Maryland-Virginia Chapter).
The body is a Chapter of Art Libraries Society of North America,
hereafter referred to as the “Society.”
The organization is organized and will be operated exclusively for
charitable and educational purposes within the meaning of section 501 (c)(3) of
the Internal Revenue Code of 1954, as amended in order to advance the cause of
art librarianship and to promote the development, good management, and
enlightened use of all art libraries and visual resources collections.
In furtherance of such purpose, the organization is authorized:
To promote the continuing professional education of its members and the
general knowledge of the public by sponsoring conferences, seminars, lectures,
workshops, and other exchanges of information and materials concerning all
aspects of art librarianship and visual resources curatorship.
To stimulate greater use of art libraries and visual resources
collections by sponsoring, supporting or publishing resource directories,
bibliographies, inventories, periodical journals, occasional papers, reports and
related materials concerning the organization and the retrieval of art
To foster excellence in art librarianship and the visual arts by
establishing standards for art libraries and visual resources collections, by
promoting improvements in the academic education of art librarians and visual
resources curators, by sponsoring awards for outstanding achievement, and by
other means to that end.
To engage in any activities conducive to furthering the organization’s
purposes, provided that such activities may lawfully be carried on by an
organization exempt from federal income tax under Section 501(c)(3) of the
Internal Revenue Code of 1954, as amended (or the corresponding provision of any
future United States internal revenue law).
Membership in the Chapter is open to all personal
members of ARLIS/NA and the staff’s of member institutions upon payment of
Only personal members of the Society and one representative per
institutional membership are entitled to vote in the Chapter.
Only personal members of the Society and one representative per
institutional membership are eligible to hold elected office.
All Chapter members shall be entitled to receive announcements of
meetings and other notices of general interest to the membership, attend
meetings and participate in Chapter activities.
Chapter dues shall be proposed by the elected officers and ratified by
The dues shall be paid to the Secretary-Treasurer.
The membership shall be January 1 to December 31.
The Chapter shall have the right to impose additional fees upon members
for specified projects subject to the approval by the members.
Members joining the Chapter after October 1 shall have their dues applied
to the following year.
The elected Officers of the Chapter shall be the Chair, the Vice-Chair
and the Secretary-Treasurer.
Qualifications for office.
Any personal member of the Society or designated representative of a
member institution may hold office and must file in writing an acceptance of the
nomination with the Secretary-Treasurer.
Officers shall be elected by a plurality of votes cast by members.
Terms of office
The term of the offices of the Chair and Vice-Chair shall be one year.
Duties of the officers
The Chair shall act as chief executive officer of the Chapter, shall,
with the assistance of the Vice-Chair and Secretary-Treasurer, plan the
activities of the Chapter, shall be the chair of all special project committees,
and shall submit the annual report.
The Secretary-Treasurer shall be responsible for all documents and
correspondence including the announcement of meetings and handle all financial
accounts of the Chapter. The
Secretary-Treasurer will serve a term of two years.
The Vice-Chair shall act as chief executive officer in the event that the
Chair is unable to serve, shall assist with the programming, shall keep the
minutes of the meeting, and shall automatically become the chair the
Replacement of Officers
A vacancy in the elected membership of the Chapter officers shall be
filled by Chapter officers’ appointment.
Members so appointed shall serve until the end of the term of the vacated
office. The Vice-Chair shall fill
the vacancy of the Chair, and will continue as Chair through the following year.
Meetings of the Chapter shall be called by the Chair.
Announcement of meetings shall be sent to the membership by the
Secretary-Treasurer at least ten days in advance of the meeting.
Annual reports shall be drafted by the Chair.
Annual reports shall follow the guidelines established by ARLIS/NA.
The Secretary-Treasurer shall send copies of reports of all meetings of
the Chapter to the editor of Art Documentation and to the regional
VII. Special Committees
Special committees shall be appointed by the Chair or by written petition
of no less than five personal members.
VIII. Affiliation with other
Affiliation with other organizations shall be at the discretion of the
Executive Board of ARLIS/NA and shall be in accordance with the guidelines
supplied by the Executive Board.
Amendments to the Bylaws may be proposed by any voting member and shall
be submitted to the Chair in writing.
The text of the proposed amendment shall be distributed to the voting
membership at least two weeks prior to a business meeting.
Approval of a two-thirds majority of voting Chapter members and the
approval of the Executive Board of ARLIS/NA shall be necessary to amend the
X. Charitable Activity Restrictions
part of the net income of the organization shall inure the benefit of or be
distributable to its directors, officers, or other private persons, except that
the organization shall be authorized and empowered to pay reasonable
compensation for services actually rendered to make payments and distribution in
furtherance of the purposes and objects of this organization.
No substantial part of the activities of the organization shall be the
carrying on of propaganda or otherwise attempting to influence legislation, and
the organization shall not participate in or interview in any political campaign
on behalf of any candidate for public office.
any other provisions set forth in these Bylaws, at any time during which It is
deemed a private foundation, the organization shall not engage in any act of
self-dealing as defined in Section 4941 (d) of the Internal Revenue Code of 1986
or corresponding provisions of any subsequent federal tax laws; the organization
shall distribute its income for each taxable year at such manner as not to
become subject to the tax on undistributed income imposed by Section 4942 of the
Internal Revenue Code of 1986 or corresponding provisions of any subsequent
federal tax laws; the organization shall not own any excess business holdings
that would subject it to tax law under section 4943 of the Internal Revenue Code
of 1986 or corresponding provisions of any subsequent federal tax laws; the
organization shall not make any investments in such a manner as to subject the
organization to the tax imposed by section 4944 of the Internal Revenue Code of
1986 or corresponding provisions of any subsequent federal tax laws; and the
organization shall not make any taxable expenditures as defined in Section 4945
(d) of the Internal Revenue Code of 1986 or corresponding provisions of any
subsequent federal tax laws.
any other provision of these Bylaws the organization shall not conduct or carry
on any activities not permitted to be conducted or carried on by an organization
exempt from tax under Section 501 (c)(3) of the Internal Revenue Code of 1986,
or corresponding provisions of any subsequent federal tax laws, or by an
organization contributions to which are to be deductible under Section 170
(c)(2) of such Code or corresponding provisions of any subsequent federal tax
the dissolution of the organization or the winding up of its affairs, the assets
of the organization shall be distributed exclusively for charitable or
educational purposes or to organizations which are then exempt from federal tax
under Section 501 (c)(3) of the Internal Revenue Code of 1986 or corresponding
provisions of any subsequent federal tax laws and to which contributions are
then deductible under Section 170 (c)(2) of such Code or corresponding to
provisions of any subsequent federal tax laws.
Organizations having purposes similar to those of this organization shall