CENTRAL PLAINS CHAPTER
Bylaws last Revised Oct. 12, 2001
Article. I Name.
The name of the
organization shall be Art Libraries Society of North America, Central Plains
Chapter, hereafter referred to as ARLIS/CP.
Article II. Purpose.
organization shall promote the purposes of ARLIS/NA within the five-state region
of Nebraska, Kansas, Oklahoma, Missouri, and Arkansas.
organization will be operated exclusively for charitable and educational
purposes within the meaning of Section 501 (c)(3) of the Internal Revenue Code
of 1954, as amended, in order to advance the cause of art and visual resources
librarianship and to promote the development, good management, and enlightened
use of all art libraries and visual resources collections. In furtherance of
such purpose, the organization is authorized:
1. To promote the continuing professional
education of its members and the general knowledge
of the public by sponsoring conferences, seminars, lectures, workshops, and
other exchanges of information and
materials concerning all aspects of art librarianship and visual resources curatorship;
2. To stimulate greater use of art libraries and
visual resources collections by sponsoring, supporting, or publishing resources (in
print or electronic form), directories, web sites, bibliographies, inventories,
periodical journals, occasional papers, reports, and related materials
concerning the organization, preservation and retrieval of art
3. To foster excellence in art librarianship and
the visual arts by establishing standards for art libraries and visual resources
collections, by promoting improvements in the academic and continuing education
of art and visual resources librarians, by sponsoring awards for outstanding
achievement, and by other means to that end;
4. To engage in any activities conducive to
furthering the organization's purposes, provided that such activities may be
lawfully carried on by an organization exempt from federal income tax under
sections 501(c)(3) of the Internal Revenue Code of 1954, as amended, or the
corresponding provision of any future United States internal revenue law.
following charitable activity restrictions apply to the purposes of
1. No part of the net income of the organization shall inure to the benefit of or be distributable to its directors, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services actually rendered and to make payments and distributions in furtherance of the purposes and objects of this organization. No substantial part of the activities of the organization shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the organization shall not participate in or intervene in any political campaign on behalf of any candidate for public office.
2. Notwithstanding any other provisions set forth
in these Articles of Incorporation (or constitution), at any time during which
it is deemed a private foundation, the organization shall not engage in any act
of self-dealing as defined in Section 4941(d) of the Internal Revenue Code of
1986, or corresponding provisions of any subsequent federal tax laws; the
organization shall not make any investments in such manner as to subject the
organization to the tax imposed by Section 4944 of the Internal Revenue Code of
1986, or corresponding provisions of any subsequent tax laws; and the
organization shall not make any taxable expenditures as defined in Section
4945(d) of the Internal Revenue Code of 1986, or corresponding provisions of any
subsequent federal tax laws.
3. Notwithstanding any other provision of these
articles (or constitution), the organization shall not conduct or carry on any
activities not permitted to be conducted or carried on by an organization exempt
from tax under Section 501(c)(3) of the Internal Revenue Code of 1986, or
corresponding provisions of any subsequent tax laws, or by an organization’s
contributions which are deductible under Section 170(c)(2) of such code, or
corresponding provisions of any subsequent federal tax laws.
Article III. Membership.
1. Dues shall be proposed by the Executive Committee and shall be ratified by member vote at
the last meeting of the
calendar year. Life-membership is available at the dues rate set by the
Executive Committee . Members of
ARLIS/CP may become chapter life members for a one-time payment. Life
membership in ARLIS/CP will include all the benefits of regular chapter
shall be paid to the Secretary-Treasurer.
Membership shall be from January 1 to December 31.
chapter shall have the right to propose additional fees for specified projects,
subject to the approval of the membership.
members joining the Chapter after October 1 shall have their dues applied to the
Members of the Chapter may vote, serve on committees and participate in
all Chapter activities.
members shall be entitled to receive announcements of Chapter meetings and
minutes and other notices of general interest to the membership.
Article IV. Officers.
Officers of ARLIS/CP shall be:
The Chair shall call for volunteers or appoint a
nominating committee of at least two but no more than five persons. The
committee shall submit a slate of qualified candidates to be voted upon by the
Qualifications for Office.
current member of ARLIS/CP and ARLIS/NA* may hold office.
*"The chapter may choose to underwrite full or partial cost of an
ARLIS/NA membership for its officer(s) but ARLIS/NA will not fund the cost of
Society membership for its chapter officers." ARLIS/NA Policy Manual,
Sec. 3, p. 33.
Nominating Committee will seek subsidy approval from the Executive Committee
before placing a candidate’s name on the ballot.
The Executive Committee will determine and approve, or not, the need for
full or partial subsidy of a potential candidate.
Candidates must file a written acceptance of their nomination with the
Officers shall be elected by a simple majority of ballots cast by the
Elections of officers shall take place at least two months before the
term of office is to commence.
term of office of the Chair and the Vice-Chair/Chair-Elect shall be for one
calendar year each.
A Chair unable to complete the term of office shall notify the Executive
Committee, who will then instruct the Vice-Chair/Chair-Elect to assume the full
1) In the
case of more than ˝ of an expired term remaining, the Executive Committee shall
call for a special election to fill the un-expired term of the
less than ˝ of a term remains, the Executive Committee may appoint a replacement
for the then vacant office of Vice-Chair/Chair-Elect or leave it unfilled until
the next election.
Vice-Chair/Chair-Elect unable to complete the term of office shall notify the
Executive Committee, who will then follow 1) and 2) of the above procedure.
term of office of the Secretary/Treasurer shall be for two calendar years.
A Secretary/Treasurer unable to complete the full term of office shall
notify the Executive Committee.
procedures stated in E.1.a.1) and 2) above should then be followed.
The Chair shall act as
the chief executive officer of ARLIS/CP, shall assist the Vice-Chair/Chair-Elect
in the planning of the activities of ARLIS/CP and shall be the chair of all
special project committees of ARLIS/CP.
Vice-Chair/Chair-Elect shall act as chief executive officer in the event the
Chair is unable to serve, shall act as program chair, assisting the host library
in planning, and shall be responsible for sending, or delegating to the host
library the sending, of all announcements of meetings to the membership.
The Secretary/Treasurer shall be responsible for all documents and
correspondence (other than the announcements of meetings), the keeping of
minutes of the meetings, the handling of financial accounts of ARLIS/CP, and the
drafting of annual reports.
January of each year, the Secretary/Treasurer shall send renewal notices to the
The elected officers
and the immediate past Chair of ARLIS/CP shall constitute the Executive
Article VI. Meetings.
Meetings of ARLIS/CP
shall be called by the Executive Committee. Meetings shall normally occur twice
per calendar year, in the spring and fall.
Announcements of the
meetings shall be sent to the membership at least 30 days in advance of the
Article VII. Reports.
reports shall be drafted by the Secretary/Treasurer and shall be approved by the
other members of the Executive Committee.
reports shall follow the guidelines set up by the Executive Board of
shall send reports of all meetings of ARLIS/CP to the editors of ARLIS/NA
Update and the chapter newsletter, the chair, and the regional
Article VIII. Committees.
committees shall be appointed by the Executive Committee at the recommendation
of the Chair of ARLIS/CP, or by written petition submitted to the Executive
Committee by no less than five Chapter members.
See Article IV. B.
The Chair shall appoint
a travel awards committee of two persons. The committee shall be responsible for
keeping up with travel award guidelines from ARLIS/NA, informing the chapter
members of the availability of travel awards and facilitating award granting
Article IX. Affiliation with other
Affiliation with other
organizations in the five-state area shall be at the discretion of the Executive
Board of ARLIS/NA and shall be in accordance with the guidelines supplied by
Article X. Amendments.
to the bylaws may be proposed by any voting member and shall be submitted to the
Executive Committee in writing.
B. The text of
a proposed amendment shall be distributed to the voting membership at least two
weeks prior to a business meeting at which a vote is planned.
C. Approval of
a two-thirds majority of voting members and the approval of the Executive Board
of ARLIS/NA shall be necessary to amend the bylaws.
Article XI. Dissolution.
for dissolution is explained in the current edition of ARLIS/NA Chapter
B. Upon the
dissolution of the organization and the winding up of its affairs, the assets of
the organization shall be distributed exclusively for charitable or educational
purposes; or to organizations which are then exempt from federal tax under
Section 501 (c)(3) of the Internal Revenue Code of 1986, or corresponding
provisions of any subsequent federal tax laws; and to which contributions are
then deductible under Section 170 (c)(2) of such code, or corresponding
provisions of any subsequent federal tax laws. Organizations having purposes
similar to those of this organization shall be preferred.
Respectfully submitted,Bylaws Revision Committee