February 1, 2001

Submitted by Kathryn L. Corcoran
Phone (402) 342-3300 ext.239
Fax (402) 342-2376
Email address: kcorcoran@joslyn.org

Committee Members

Kathryn L. Corcoran, Chair
Leslie Abrams, Board Liaison
Joy Blouin, At-large Member
Roberto C. Ferrari, Chair, AWS Advisory Board
Paul Glassman, Editor, Occasional Papers
Jennifer Hehman, Bibliographic Notes Column Editor, ARLIS/NA Update
Betsy Peck Learned, Editor, Art Documentation
Eileen Markson, Copy Editor, Art Documentation
Linda McRae, At-large Member
Stephanie Sigala, Editor, Art Documentation
Joan Stahl, Review Editor, Art Documentation
Linda Zieper, Editor, ARLIS/NA Update

Activities

1. Annual business meeting: March 17, 2000, Pittsburgh, Linda McRae, Chair.
2. H. W. Wilson contract was signed to provide full text of Art Documentation on Wilson’s full text databases.
3. Retention policy for ARLIS/NA publications: At the request of ARLIS President Karen McKenzie, the Board Liaison and Committee Chair developed a retention statement for publications, to guide in the preparations to move headquarters to Clarke Associates.
4. Policy on free copies of ARLIS/NA publications: At the mid-year Board meeting Policy R-18, "Distribution of Free Copies of ARLIS/NA Publications" was changed to add: "Authors of main articles in Art Documentation are entitled to 3 free copies of that issue."
5. Policy on reprinting publications: Also approved at the mid-year Board meeting was Policy R-26, "Publications Stock Management and Reprinting Guidelines."
6. Update: The April 2000 issue (number 2) was the last paper issue to be mailed to the entire ARLIS/NA membership. Starting with June 2000 (number 3), Update was mailed only to those members who requested on their 2000 membership applications that they wished to continue receiving paper copies. Institutional members continue to receive the paper version. Update issues were made available at the ARLIS/NA Web Site as pdf files. At the Pittsburgh meeting the Committee had discussed what form the electronic publication of Update would take; pdf was chosen as a transition method as it would preserve the familiar look of the print publication. The Committee continued the discussion via email.
7. Art Documentation co-editors Stephanie Sigala and Betsy Peck Learned announced that they would resign at the end of 2001. Applications and nominations were solicited twice on arlis-l.
8. Occasional Papers: One proposal was received, reviewed by the Occasional Papers Editor, Chair, and 2 outside reviewers, and accepted; the Board rejected the proposal.

1. Decide on format for online Update; will we continue to publish it in pdf or another format. Implement the decision.
2. Decide if the Committee should proceed with drafting guidelines on joint publications.
3. Review existing Archives policies governing ARLIS/NA records (e.g., Policy A-3, Chapter Success Book). President Karen McKenzie asked that the Committee draft a document outlining what records should go to ARLIS/NA Archives at Syracuse University. If existing policies already do this adequately, then we need to issue reminders to Society leadership, and make sure that copies of all publications get sent to Syracuse. Chair received information from Terrance Keenan, Special Collections Librarian at Syracuse University, on procedures, current inventory of ARLIS records, problems, etc.
4. Develop an advertising plan for Occasional Papers.