Art Libraries Society of North America 32nd Annual Conference
Roosevelt Hotel, New York, NY - April 15-21, 2004 

 

ARLIS/NA Strategic Plan Task Force (SPTF) Business Meeting(s)

April 18, 2004, 9-10am and 3:30-5pm

 

Attending: Leslie Abrams (co-chair), Jeanne Brown (Executive Board liaison)

Roberto C. Ferrari, Trudy Jacoby, Lucie Stylianopoulos (co-chair), Allen Townsend, Amy E. Trendler, Lynne Woodruff.

Visitor at afternoon meeting: Jack Robertson

 

Charge, timetable and process

 

Co-chairs Leslie and Lucie provided an overview regarding our charge which is to update the ARLIS/NA Strategic Plan and our goal to present a draft strategic plan to cover the year 2006-9 to the membership at the 2005 Houston conference. Although the Board would like to review a draft at the mid-year board meeting this summer (2004), the SPTF felt that this was not enough time to conduct an environmental scan, construct, implement, and analyze a survey, and craft the draft of the new strategic plan. It was agreed that a more feasible date for sending a draft to the Board would be winter 2004-5. In addition to the member focused survey, input from groups (chapters, committees, sections) will be encouraged. An environmental scan will be conducted which will provide contextual information describing our existing library and visual resources environments, including articulating available and emerging technologies, institutional and professional development priorities, external forces and trends, etc.

 

The process in creating an updated SP should include obtaining individual and group input, communicating to the membership via the ARLIS-L and other Society publications through 2004-5 as the plan emerges, and possibly using focus groups to develop specific portions of the plan. It will be challenging to undertake this process using primarily electronic communication methods such as email.

 

Leslie has consulted with HQ regarding support in constructing a web survey instrument and there will be some associated costs. A budget proposal will be sent to the Treasurer by May 2004.

 

Membership Forum at NYC Conference

 

Monday April 19 12:30-1pm will be the kick off for the 2006-9 strategic plan initiative. Leslie & Lucie will lead, and Lynne and Trudy will record attendee comments. “Envisioning ARLIS/NA”, the set of core questions will be distributed which will help us gage key issues of interest and concern for the membership.

 

Leadership Breakfast at NYC Conference

 

Tuesday April 20, 8-10am Leslie will kick off the 2006-9 strategic plan initiative with the ARLIS/NA leadership. The set of core questions will also be distributed.

 

2004-5 Budget Request call

 

Requests are due May 31, 2004 for 2005 implementation. The SPTF will request a placeholder amount of $500 to customize the web survey instrument which will be designed to obtain input from the membership. Note will also be made that this funding will actually be required in this calendar year.

 

Tentative timetable and action plan:

 

  1. Submit budget request for resources required to create web survey – Leslie – completed May 2004.

 

  1. Review all documents available on the ARLIS/NA Website about the 2000-2005 Strategic Plan, see http://www.arlisna.org/arlismembers/sp00to05.htm, http://www.arlisna.org/survey.htm, http://www.arlisna.org/!FEB99UP.PDF, http://www.arlisna.org/updateoct2000.pdf     

     - All TF Members – by June 2004

 

  1. Send out “Envisioning ARLIS/NA” set of questions to membership via ARLIS-L. Also send to leadership to encourage group input (chapters, sections, committees etc)  – Leslie – June 2004

 

  1. Conduct an Environmental Scan and create written summary – Lucie, and others to be assigned – by July 2004

 

  1. Collate responses to “Envisioning ARLIS/NA”  questions and recent relevant ARLIS-L discussions – Leslie – by July 2004

 

  1. Create web survey instrument (coordinate with HQ) to obtain information for the ARLIS/NA membership – to be assigned – by August 2004

 

  1. Implement web survey to membership – to be assigned and HQ staff - September 2004?

 

  1. Evaluate survey results – to be assigned – by November 2004

 

  1. Write first draft of 2006-9 SP – to be assigned - by January 2005

 

  1. Provide draft to Executive Board – Leslie & Lucie - Feb 2005

 

  1. Provide Board vetted draft to membership via the ARLIS-L prior to the Houston conference – Leslie & Lucie – March 2005

 

  1. Present vetted draft to membership at session during Houston conference – Leslie & Lucie & ? – March/April 2005

 

Comments, questions and other issues:

 

Might we need a facilitator to assist with this process?

 

Leslie offered to host a summer meeting of the TF in San Diego if there was interest/need.

 

 

 

 

 

Meetings adjourned at 10am and 5pm respectively.

 

Minutes prepared by Leslie Abrams.