Roosevelt Hotel, New York, New York, April 15-20, 2004
and Information Services Section (RISS)
Business Meeting, Saturday, April 17,
Vice-Moderator:Ellen Kempf, University of California, Santa Barbara
Erika Dowell, IndianaUniversity, was unable to attend the
Executive Board Representative: Suzy Frechette, St. Louis Public Library
Recorder: Rebecca Kranz, WakeForestUniversity
Kempf read the Section’s purpose: “To study and analyze current issues, trends,
and developments relating to the provision of services to art library users; to
gather and disseminate information concerning the interactions between art
librarians and their clientele within the context of serving the informational
and educational needs of library users; to disperse information about
techniques, methods, and trends in the field of reference and information
services to all interested art librarians and others interested in the field; to
develop a system of current awareness in reference and information services of
Section members, as well as other Society Divisions, Sections, and Round
Tables, which affect the provision of reference and information service in an
art library setting; to recommend to the Executive Board appropriate actions
and projects which may serve as effective means of accomplishing this charge.”
meeting’s agenda and minutes from the 2003 meeting in Baltimore were passed out.The members in attendance approved the 2003
of New Officers:
Ellen Kempf, University of California, Santa Barbara
Anne Haas, BowdoinCollege
Column Editor: Laura Graveline, DartmouthCollege
call for a new unofficial Webmaster was made, as Erika Dowell (the current
Webmaster) is leaving art libraries.Annette Haines, University of Michigan, offered to serve in this
Files Working Group:
group was assembled to improve access to various libraries’ holdings of these
resources.Erika Dowell had asked for
volunteers to form this group at last year’s RISS meeting.Jon Evans, Museum of Fine Arts, Houston, offered to give a report
in Erika’s absence.He spoke of the
possible creation of a directory or union catalog of individual institutional
holdings.It could be a Web-based
directory grouped by region.A survey
could be sent to ARLIS-L seeking information on what types of collections are
out there.The feedback would determine
the structure of the information. Who will gather this information?Should there be regional representatives to
oversee the process?Chapters are
limited due to their changing structures.What constitutes an artist file?Jon is happy to head this group and called for interested individuals to
Seckelson, Metropolitan Museum of Art, reported that member libraries of RLG
had submitted reports on such holdings.RLG’s AAG (Art & Architecture Group) had reported on the findings of
artist and vertical file holdings.Linda
mentioned Amy Lucker, HarvardUniversity, as the Chair of the AAG,
and the need to keep abreast of further discussions on this.
Evans noted that the structure of the directory has not been determined, but
RLG involvement would be ideal.At the
moment, the group is starting with names of individuals and groups (museums).
suggested including such institutional collections at the folder level in OCLC
or RLIN.Several attendees emphasized
the need to add to OCLC, in particular.But, budgets and staff time to do this are both in short supply.
Stephenson, University of New Mexico, asked how many members
were from RLG libraries.The majority
was not, so contributing only to RLIN would not be useful.
Siegel, VancouverArtGallery, mentioned a Canadian model
from the 1970s, where holdings were reported to the National Library.A printed catalog was produced, which is now
online and updated by the National Gallery.This may be a model for us, and it is worth talking to someone at the
Sorenson, DukeUniversity, asked about the new uses
of the Society’s website.Was this type
of list initially there?How was it used
exactly?What about interlibrary loan
implications for these materials?
Evans added that ideally, the directory would be a marketing tool to make
others aware of these resources and to have one place to search rather than in
Walker, CornellUniversity, mentioned that there are
different types of files.Would we
contact an institution for information on a particular artist?
responded yes, that it would be a way to make contact with a particular
Seckelson wondered why would we need to create a
separate apparatus.If holdings were
submitted to one of the utilities, OCLC/RLIN, it would not be practical to
create a separate database.She asked
how many institutions represented in the room were not members of either
utility.Three hands were raised.
Ciccone, University of Southern California, thought it might be challenging
for staff to catalog artist and vertical files.
Hehman, IndianaUniversity, Indianapolis, noted that not all such
records are listed in the utilities and some are incomplete.There are a lot of records out there that may
not be designated as artist files.Her
ARLIS chapter tried to undertake such a project several years ago (Ursula
Kolmstetter, Indianapolis Museum of Art, was involved).She thought this is something RISS should
keep on with, and that using the ARLIS website in some way is a good idea.
Thomas, BostonUniversity, suggested creating a form
for institutions to input data.
further information on this project or to submit suggestions, contact Jon Evans
Web-Based Directory of Free Internet Resources on the Arts:
Walker, CornellUniversity, led the discussion, which
had originated in Baltimore and at previous RISS
meetings.Shortly before the New York conference, Martha had
sought feedback via ARLIS-L, and passed out an extensive list of these comments
to the group.There had been
disagreement in the past as to what the directory/portal/gateway should
include.Martha read some of the pros
and cons from the handout, as well a few particularly interesting statements.
the enormity of the project; how to organize it?;
definition of what the directory
will be; not wanting to reinvent the wheel; evaluation criteria
positive PR; good advertisement for ARLIS; trusted authorities; professional
development tool; to reach new patrons; efficient way to stay up-to-date
read up on different types of portals—have a
real-time, interactive element—versus Web-based (subject) directories, which
may have real-time components.The definition
of a portal is an evolving one.
Brown, the incoming ARLIS president and Jack Robertson, the incoming Chair of
the Publications Committee, may wish to support such a project and their
commitment, especially the latter’s, would be very beneficial to the process.
are needed.Jennifer Hehman, IndianaUniversity, Indianapolis, worked on a similar K-12
project (grant-supported), and noted that there are models out there to
follow.A Google search might be a way
to start finding them.
spoke to a preservation officer at Cornell who had mentioned an Internet portal
tool kit that can check websites, pull links and maintain such research.She asked the group if anyone had used such a
Hehman thought that human intervention is still necessary and foundations,
etc., might be willing to donate funds.
needs to see if there is interest for this project and recruit volunteers
willing to work on it.Questions?
Valmestad, University of Manitoba, mentioned a similar
project in Los Angeles.
Zieper, University of Massachusetts, Dartmouth, was worried that we might
be duplicating efforts.She mentioned
various British projects underway, such as full cataloging of sites, HUMBUL,
and Artifact. She is not sure if we need to produce a parallel project.
Sommer, University of California, Berkeley, thought that the
subcommittee working on this project should determine whether we would be
duplicating efforts by evaluating what is out there first.
Stylianopoulos, University of Virginia, stressed that we should
take advantage of Jack Robertson’s offer to assist us with this, and that the
task force should definitely work with him.
Walker noted that the branding is important and should be a constant
theme.Ultimately, the project could be
an initiative of ARLIS groups outside RISS too.There may be other such discussions going on.How to organize and present it?
Kempf asked for volunteers and suggested contacting Martha if interested; Martha
thought that meeting right after this RISS meeting would be ideal.Martha’s e-mail address: email@example.com.
Never Covered This in LibrarySchool”:
Prior, OberlinCollege, spoke about the workshop
offered at this year’s conference on the Western Middle Ages (in two
parts).The first part was sponsored by
RISS, and Barbara wanted to recognize the committee made up of Barbara Polowy, SmithCollege; Terrie Wilson, Michigan
State University; Linda Zieper, University of Massachusetts, Dartmouth; Sara Harrington, RutgersUniversity; Laurel Bliss, PrincetonUniversity; and, Lou Adrean, Cleveland
Museum of Art.
of Incoming ARLIS President and Vice-President:
Brown, University of Nevada, Las Vegas, incoming ARLIS President,
and Margaret Webster, CornellUniversity, incoming ARLIS
Vice-President, interrupted the RISS meeting to introduce themselves.Margaret is a Program Co-Chair for the New York conference and would
welcome feedback on the conference.She
is also the ARLIS Board Liaison for RISS and all section concerns for the Board
can be forwarded to her.May 31st is the
deadline for conference proposals for the Houston conference (which are no
longer sponsor-based), and meeting minutes also need to be submitted by this
date to Ted Goodman.
spoke about the strategic plan revision and mentioned the forum to take place
after the membership meeting on Monday.The Strategic Planning Task Force welcomes comments from the Membership
regarding the Society’s strategic plan and wants to know where the Membership
feels the Society is heading.She also
spoke about the revision of the ARLIS website, which will have a new design,
improved navigation, and enhanced content.This will be one of Jack Robertson’s major concerns in his position as
Chair of the Publications Committee.
Never Covered This in LibrarySchool” (cont.):
Prior noted that the workshop was sold out and that five speakers were
involved.The workshop took place in New
York Public Library’s new computer lab at 42nd Street and 5th Avenue, which is a wonderful new
facility for groups.There seemed to be
a greater emphasis on electronic resources this year, and less on print, but
Barbara stressed that print resources should not be overlooked.Perhaps this is something to consider for
next year.A new committee needs to be
formed for next year’s workshop(s), so contact Barbara if interested at firstname.lastname@example.org.
to do with the materials from the workshops?We could work with the Web group, as it would be nice to have a central
place to find these things.Perhaps
these materials could have an ongoing presence on the new gateway the Section is
hoping to develop.Workshop materials
will be distributed somehow (to be determined).For the mean time, contact Barbara Polowy at SmithCollege, at email@example.com.
for next year’s “They Never Covered This in LibrarySchool,” workshop(s) in Houston were submitted by RISS
catalogs/Auctions/Gallery publications – managing, indexes, etc.
Performing arts for the
fine arts librarian
group brainstormed as far as what collections are located in the Houston area.Who could speak?Lucie Stylianopoulos thought we should take
an approach towards the multi-cultural artist, which could include African,
Pre-Columbian, etc.SALALM (Seminar on
the Acquisition of Latin American Library Materials) was mentioned, as was the
Museum of Modern Art, New York (Latin American Modern and Contemporary Art
bibliography), and photography possibilities (Peter Blank, Art Institute of
Chicago).A nearly unanimous vote was in
favor of the Pre-Columbian/Latin American/Hispanic arts possibilities (a survey
from Pre-Columbian to Contemporary).
Librarians in the Arts:
Templeton, University of Iowa, spoke about this
discussion group, whose focus so far has been on teaching diverse learners,
information literacy, etc.She wondered
if the group should join with RISS?Should RISS be the umbrella group for this
group?Or, Peter Blank wondered if RISS
should expand to include instruction issues?
Kempf will contact the ARLIS Board to have instruction become a more formal
component of RISS.
asked for projects, issues, session proposals from the floor, and announced the
ARLIS/NA Members’ Exhibition being held at QueensCollege during the conference.
Kay Johnsen, CarnegieMellonUniversity, suggested a session on information
literacy.Two current sessions in New York were mentioned: Instructing
Diverse Learners, and Core Competencies.Lee Sorensen, DukeUniversity, mentioned CDARS
(Carolina-Duke Art Resources), a resource for graduate students in art.Debbie Sommer, University of California, Berkeley (a new member)
spoke about publishing, and noted that some RISS
members are on the Publications Committee; she emphasized the importance of
having a RISS liaison to this group.Edith Crowe, San JoseStateUniversity, added that her institution
has established good core competencies for art.
Nijhoff, StedelijkMuseum, introduced and then showed
his short film on the negative stereotypes associated with the image of the
librarian.He took fragments from both
American and European films, and was working on his project when he came across
the website, “Librarians in the Movies: An Annotated Filmography,” at http://emp.byui.edu/raishm/films/introduction.html,
which he found useful.Those interested
in showing the film for educational purposes only, may contact him.