Libraries Society of
The meeting was convened at 5:00 p.m. at the Roosevelt Hotel.
Attending: Nedda Ahmed (new editor of ARLIS/NA Web site), Rachel Beckwith, Judy Dyki, Jonathan Franklin, Paul Glassman, Jennifer Hehman, Roger Lawson, Betsy Peck Learned, Eileen Markson, Jack Robertson, Lee Sorensen, Joan Stahl, Daniel Starr, Linda Zieper, Kathy Zimon.
Paul Glassman thanked Vicky Roper (of ARLIS/NA Headquarters), Daniel Starr, Jonathan Franklin, and Terrie Wilson for their contributions to the work of the Committee and to the publications program of ARLIS/NA. He indicated that co-chair Debra Kruse sent her regrets for being unable to attend.
Paul briefly discussed his annual report, which he had distributed earlier to members of the Committee. There was a brief discussion of the work on Facilities Standards, which needs updating. The Standards Committee is working on it. B.J. Irvine, author of the original publication, is eager to work with others on the update itself.
The Task Force on the ARLIS/NA Web site is discussing the future of the site, its directory structure, navigations and links, and the design of the site. The Task Force may consult sources outside ARLIS/NA about these aspects. There need to be revisions to the sub-level pages.
▪ Board liaison
Daniel Starr hopes to update the ARLIS/NA Web site so as to eventually stop publishing the Handbook and Membership Directory in print, but the 2004 handbook will be published in print.
▪ Occasional Papers
Editor of Occasional Papers Paul Glassman showed the Committee OP #14, which is now being sold (200 copies were produced). He has put out a call for new OP proposals. The results are varied; some might be good candidates for electronic publication instead of print. The question was asked as to why the salary survey was done only for academic libraries (the question here being, what is the purpose of the salary survey?). There are two proposals, one on staffing standards, the other on core competencies. Paul asked that the Board liaison introduce these projects to the Executive Board, along with the concerns raised by their reviewers. Betsy Peck Learned stated that the staffing standards need to be fleshed out before being submitted to the Board. It was suggested that the reviewers’ comments should be addressed by the proposers of the OP's prior to the projects’ presentation to the Board. Lee Sorensen commented that the project on core competencies is ready to go to the Board, but not the others.
Jack Robertson said that the Executive Board could give us more guidance about electronic production of our publications. Which will be for members only, what are the tangible benefits of membership, what about print on demand? Betsy Peck Learned has been through the discussion of both facility and staffing standards many times and feels that there are many difficulties in comparing employment situations and salaries. The publication on core competencies should come first as an OP.
▪ Art Documentation
Kathy Zimon, reporting for Art Documentation, brought up the question of retrospective
indexing. Members have expressed
interest in having a Web version of the index. There was some discussion of how
to finance such a retrospective index.
It appears that
▪ ARLIS/NA Update
Linda Zieper has spoken with Jeanne Brown (incoming ARLIS/NA President) about rethinking the content of Update. It is no longer really a news vehicle. Members have been comfortable with paying the extra charge ($20.00/year) for the print version. The electronic format production is going well. Joan Stahl asked how many people use the electronic version (very few do). Should we ask again if people want to receive it via e-mail? We need to revisit Update’s ‘news’ function. Could Linda maintain a list of those who want Update via e-mail, those who want it on the Web, or in print? Linda said that she does not have sufficient time to cope with lengthy lists and could only do this, for instance, if the ‘print’ version list were small. Jack Robertson said that we need a transition period before any of these changes might be made, as well as a rethinking of what Update is and contains.
▪ ARLIS/NA Web site
Jonathan Franklin spoke about the ‘for members only’ section of the Web site. How does ARLIS/NA handle news items: posting, removing, how frequently could members’ handbook be updated if it became an electronic publication? This is the first year that the conference Web site was handled as a subset of the ARLIS/NA Web site, instead of being hosted by a local sponsor. He said this was “lots of work!”
Jack Robertson asked whether we could eliminate the front matter of the Handbook and Membership Directory if it becomes an electronic publication. We would need to make sure that the front matter is replicated elsewhere, in a permanent way, on the ARLIS/NA Web site. Daniel Starr wondered what the cost differential would be to do this. He would prefer to continue including this material in the Handbook unless it would make a major financial difference to eliminate it.
In regard to the EBSCO proposal for full-text electronic publication of Art Documentation, it was thought best to turn this over to Jack Robertson, incoming chair of the Publications Committee, for further discussion and possible action.
Paul Glassman turned over the leadership of the remaining discussion to Jack Robertson.
▪ Web publication of NH schedule
Daniel Starr spoke on the possible publication of the NH schedule for photography materials: do we want to reissue an updated version via a Web publication capable of being updated regularly? Jonathan Franklin asked how we organize the Web site so that people can get to the NH schedule.
▪ Web site planning
Jack Robertson suggested that we establish an ARLIS/NA Web site Contents Editorial Board (he presented his document about this). Such a Board would work closely with the Web site editor. Daniel Starr suggested that such a body might better be called a Task Force, not an Editorial Board, since the Executive Board has not yet come up with priorities for the Web site and has disbanded the Web site advisory group. We need a “content management system” which would inform the way Nedda Ahmed will enable the Web site to function, as well as the process and design characteristics of the site.
We might go out and find a new Web designer, and learn how best to store and archive information. The quality of the Web site has implications for donors and for recruiting new members.
The meeting was adjourned at
Minutes taken and prepared by Eileen Markson.