North
American Relations Committee Business Meeting
Minutes
March
31, 2001
Art
Libraries Society of North America 29th Annual Conference, Los
Angeles, CA
Present: Pat Lynagh (Board
Liaison), Paula Epstein (Chair), Linda Duychak, Alison Pinsler
Recorder: Paula L. Epstein,
Chair ; Columbia College, Chicago ple000@mail.colum.edu
----------------------------------------------------------------
Introductions were made and
a packet of information including an agenda, a copy
Reports were given. Pat
Lynagh our outgoing Executive Board liaison addressed a number of questions that
the committee had, one of which is the need for revising our membership form. To
keep liaising with kindred organizations some of those organizations require
that we have xx percentage of crossover member (i.e. CAA which requires 25%). We
also were able to track additional organizations/associations
ARLIS/NA members were
associated with via the membership form. Until joint membership information is
systematically gathered and built into the Society membership database a survey
maybe distributed to cull out this and other useful information.
Formal reports were then
given and a thank you to Pat for her efforts on our behalf.
AAM - Carol Pardo (report
given by Paula Epstein)
Carol posted AAM's new
museum guidelines on ARLIS-L - Museum Ethic Guidelines on Exhibiting Borrowed
Objects and she gave the full text web-site http://www.aam-us.org/borrowob.htm.
AASL - Janine Henry (report
given by Paula Epstein)
Janine gave us the new AASL
website Paula forwarded that to both ALA ARTS Section and to ARLIS-L to
hyperlink. Roberto Ferrari said he is behind on the hyperlinking of
kindred organization.
ALA/ARTS - Paula Epstein
Flyers were created and sent
to ALA min-winter. The annual conference (San Francisco) is where I man the
affiliates' table and can bring more publicity information - this needs to
explored with management and the executive board as to the development of new
brochures that tote the benefits of becoming a member. Conference information,
meeting
dates, times, locations were
posted on each list serve and had the ARLIS conference mentioned at ALA. CAA
held their conference in Chicago and some events were on the
Columbia College Chicago
campus and therefore had the opportunity to answer queries about jobs/careers in
the arts, mentioned ARLIS, and distributed flyers. It was a lost opportunity to
not have publicity information available for these CAA members to take with
them.
ALA/ALCTS - Suzanne Freeman
(report given by Paula Epstein)
Besides being the liaison to
ALA/ALCTS Suzanne is also the chairperson of CMDS
Collection Management and
Development Section. She said she distributed the flyers and
sings the praises of ARLIS
at the ALCTS Strategic Planning retreat, 3 board meetings, 2 CMDS meetings and
Executive Board meetings that she has to attend. She also totes ARLIS'
organization skills to them and is now encouraging them to summarize, write and
publish their conference presentations and have occasional papers.
CAA - Linda Duychak
Linda went to the
CAA conference in Chicago and distributed the flyers. She also lamented
the lack of publicity brochures to accompany them and mentioned the poor quality
of those she did receive the year before. Mentioned was the difficulty in
developing programs and that conference schedule is a lengthy process that takes
up to ten months to arrange. So deadlines and session guidelines become very
crucial and problematic. CAA can a topical session at ARLIS and ARLIS can have a
business meeting at CAA during off times. Linda mentioned that the committee
members names were wrong on the committee appointments section of the website
and how addresses and email addresses were wrong in the handbook. (since this
discussion the committee members names will be updated and the Board/Management
team may put out an addendum.
SAA - Alison Pinsler
Alison distributed flyers
and she is also a member of AMIA. the American Moving Images Association. There
was a lively discussion of archival concerns, digital asset management,
preservation, restoration, and conservation issues. She feels that we should try
to do more joint programming with SAA and AMIA and that ARLIS needs to keep more
current on these very timely topics.
SLA - Laura Ponikvar (report
given by Paula Epstein)
Laura posted SLA conference
information and mentioned some of the events sponsored by the Museum, Arts,
& Humanities Division that would be relevant to ARLIS/NA members.
Strategic Plan 2000-2005
In 1996 NARC was one of three committees established to do outreach- Public Policy and Technology Relations are the other two. It is felt that Goal 3 sections b and c are being met.
Old Business
The membership form was
addressed. As liaisons it is
recognized that sometimes due to financial reasons and/or work and time
constraints we can not go to all the conferences (notice all the reports given
by Paula Epstein) that doesn't mean we aren't fulfilling our duties to get all
our information out in a timely manner. One of the difficulties is that of
timeliness, getting information to and from one organization to the next,
and trying to meet deadlines or coordinating/creating joint programs. Roger
Lawson attended the NINCH's conference's first membership Dec. 1-2 at University
of Virginia. Do we need or want other affiliates is also an open discussion
bullet point. I did want to mention that we are lucky that two of our liaisons
have opened up informal relations with the other organizations they are members
of.
New Business
We reiterated some of the
issues discussed as to the membership application update, more publicity
brochures, having a table for information, how to go about exchanging membership
lists, updating of membership handbook so it reflects accurately, updating our
website with current committee members and hyperlinking of kindred
organizations' websites.