submitted by: Carole Ann Fabian (University at Buffalo)
(716) 645-7700
cafabian@acsu.buffalo.edu
MINUTES:
Meeting was convened by Trudy Jacoby (Trinity College) at 10:30 AM
Trudy Jacoby introduced new business including:
Each of the twenty-two (22) members in attendance (see attached
list) introduced themselves and reported on their current software use,
future needs, current issues/problems and ongoing development projects.
Based on attendee-described usage, a list and description of dominant software
applications for visual materials were discussed and included: ReDiscovery,
Embark, IRIS, FileMaker Pro, MSAccess, Cumulus, Tango and Image Finder.
Two specific projects were described in depth:
I. Norine Duncan (Brown University) gave an overview of the IRIS project:
IRIS (Image Resource Information System) is a collaborative project
developed and maintained as a cataloging utility for the data entry of
visual materials among cooperative members. The utility evolved out of
VRMS, and is based on the FileMakerPro database. It includes VRA Core data
elements and has a Web-front end. It is completely adaptable to local implementations
but provides a standardized template for shared cataloging. Further details
on the IRIS project were provided on a handout and can be viewed from the
project Web site at: http://vrl3.arts.ohio-state.edu/vrab/254/77.htm
II. Sara Jane Pearman (Cleveland Museum of Art) described development of their image database using a ReDiscovery template, customized for local use and including 100 data entry fields. The database has been in use for 6 years and currently contains approximately 125,000 records. Sara Jane Pearman (librarian) and her staff (3 FTE staff, 2 PT staff, and 6 volunteers) continue to build the resources at a rate of approximately 200 records/week. Discussion included aspects of: pricing, timetable, circulation, data entry fields, labeling, Intranet Web-interface and authority control integration (ICONCLASS, AAT, ULAN all embedded.) A demo version can be viewed at: http://www.redicov.com/redcleve
Overriding suggestions for database development from experienced colleagues:
Meeting was adjourned by Trudy Jacoby at 12:00 PM
ATTENDEES: SOFTWARE usage:
Trudy Jacoby (Trinity College) IRIS, FileMaker Pro
Norine Duncan (Brown University) IRIS, FileMaker Pro, integrating VRA
Core version2.0
Sara Jane Pearman (Cleveland Mus.) ReDiscovery software, 120,000 records,
working on imaging standards for digitization
Ann Burns (Univ. of Virginia) integrating slide records into library
OPAC
Andy Gessner (Columbia Univ.) FileMaker Pro for label generation
Sue Miller (Syracuse University) developing University-wide image collection
in library
Carole Ann Fabian (Univ. at Buffalo) DIGIT project: interdisciplinary
media collection for teaching and research in development stage
Katie Poole (MIT) FileMaker Pro, looking at IRIS
Eric Schwab (Cornell Univ.) Multi-MIMSY database, Luna Insight for
in-class presentation; developing Imaging America project with Yale, including
10,000 interdisciplinary images
Shangyu Chen (NYPL) picture collection, developing interest in db possibilities
Bill Keller (Univ. of Penn.) Minaret - 28,000 digital images
Endeavor software for catalog
Leigh Gates (Art Institute of Chicago) 4th Dimension
Chilin Yu (Columbus College of Art & Design) OHIOLINK
Alecia Prata (Ottowa Canadian Conservation Institute)
Rob Dutlas (EMBARK)
Rachel Keane (NCSU) MSAccess, Web Fusion
Caroline Bebe (NCSU) digital library initiative, MS Access & WebFusion,
developing prototype for Oracle-based back-end, Perl-scripted Web front-ed
Eileen Fry (Indiana University) Dido part of campus-wide digital
library initiative, centrally supported resource
Laura Hilbert (Cleveland Inst. Of Art) ReDiscovery
Linda McRae (Univ. of So.Florida) IRIS
Tricia Rose (Indiana Univ., Bloomington - student)
Elizabeth Shehan (UT Austin) FileMaker Pro
submitted by: Carole Ann Fabian (University at Buffalo)
(716) 645-7700
cafabian@acsu.buffalo.edu