1. Welcome
 Naomi Niles, Moderator; Tom Grieves, Co-Moderator; Marcy Neth, Recorder.

Amy Ciccone – LA Program Chair Invites us all to LA for the 2001 Annual ARLIS/NA Conference (March 29 – April 4, 2001).  Deadline for proposals is May 1st.  This will be the first year that “Poster Sessions” are an option for presenting information.  Guidelines for proposing sessions are available on the LA Conference web site (http://arlis2001.ucsd.edu/).

2. Minutes from 1999 Meeting accepted unanimously.

3. Election of officers – experiment in continuity:  Tom Grieves will take over as Moderator; Marcy Neth will become Moderator-elect; Judy Donovan from Drexel University volunteered to become Update Column Editor and is accepted unanimously.

4. RISS Web Site
 Created 2 years ago by Liv Valmstead, who has volunteered to continue hosting and managing site.  Her generous offer is accepted Unanimously.

5. Conference Sessions for 2000
 RISS is co-sponsor for “Taming the Untamable; art related indexes in a changing world”  Carolyn DeLuca will not be participating, but Tom Grieves will speak in her place.  Christine Milne from Wilson will be speaking about Art Index and other Wilson products.

6. Proposals for Los Angeles are due to the conference committee by May 1st.

• BJ Irvine, Indiana University, proposed a session on Instruction by Art Librarians to include information about course materials.  RISS is asked to co-sponsor this session with the Academic Library Division.  Lee Sorenson suggested it be in a session-format, Peter Blank believes it should be an Ask-ARLIS.  Miguel Juarez, University of Arizona, suggested that developing teaching portfolios should be part of the session.  BJ requested a co-chair.  Christina Gjertson, Parsons School of Design, mentioned that the Art & Design School Division discussed a workshop on effective teaching, but nobody wanted to take on the proposal.  BJ will discuss with that division any possible participation.  Barbara Prior, Oberlin, mentioned that the workshop series "I never learned this in Library School" covers subjects, rather than skills.  Proposal is approved unanimously.
• Barbara Prior asked for suggestions for an "I never learned this…" workshop for Los Angeles.  The series has been going on for three years and is proving to be popular.  Jennifer Hehman, IUPUI, suggested a workshop on film studies and cinema. Stephanie Sigala mentions the role that the movie industry has played in the lives of artists and suggests something on artist biographical sources.  Bob Kaufmann, Metropolitan Museum of Art, proposed that a session on the film industry and artists would be appropriate, given the locale.  Lindy Narver brought up the connection between art directors and architects. Stephanie Sigala and Lindy Narver agree to collaborate on a session focusing on artists in the Hollywood studio system.   Proposal is approved unanimously.
• Jack Robertson, University of Viriginia, would like to see something on the publicity, marketing and advertising of  art libraries.  Jennifer Hehman mentioned that IUPUI has external relations teams as part of the university management structure. The use of bookmarks as marketing tool is mentioned. Lee Sorenson asks if this should be an Ask-ARLIS or a poster session.  Ask-ARLIS supported most strongly.  Judy Donovan, Drexel University, suggested that we might want to solicit the participation of a general library expert, rather than remaining in the art library world.  Stephanie Sueppel, Bard Graduate Center, volunteers to develop an Ask-ARLIS session on publicity and marketing. Jennifer Hehman agrees to assist.  Proposal accepted unanimously.
• Judy Donovan asked about the control of free-web resources. Tom Grieves proposed an Ask-ARLIS with Alexandra de Louise and Judy and himself to cover art related web sites and their evaluation and organization.  Jack Robertson suggested asking Cataloging Division to participate.  Proposal accepted unanimously.
• Roberta Geier, National Gallery, proposed an Ask-ARLIS on distance learning and copyright.  Something called IMS that is a distance learning project and consortium for course-delivery standards is brought up.  Roberta will pursue this direction of standards development.  Barbara Rockenbach, Yale, will assist.  Proposal accepted unanimously.

7. Strategic Plans
The current strategic plan is unwieldy. We need to reduce our action items to manageable statements.  We need to note items to be removed.  Task force wants suggestions by April 15th to go to the board by May 15th.  There are several RISS specific items to be discussed. Naomi suggested that program proposals to reflect strategic plan. Pat Lynagh, NMAA, stated that strategic plan should not be vague, but accomplishable tasks.  Ann, Bowdoin College, stated that when items take too much time to accomplish they should be reconsidered.  Peter Blank recommended a statement such as “the nature of RISS programming has met aspects of the strategic plan – those items that have not been addressed are low priority.”  That way we could start over with a clean slate. Certain items can be left out of strategic plan because they are part of the definition of our section.  Commitment to action items must have support. Pat Lynagh agrees and suggests that because the web site must include a time commitment it should be an action item.

Naomi  calls for new action items as follows:
 

1. Support and maintain the RISS web site
2. Support and maintain the “I didn’t learn this in Library School”  Series

Lauren Lessing suggested we need to link old items to specific things.

Decisions as follows:
36. Create a "bibliographic instruction" discussion group. – dismiss; ARLIS-L provides forum, no need to create new.

37. Identify and create a roster of members who teach: add "teaching experience" data field on membership form and add listings in Handbook. – ongoing issue; discussion includes the need to survey members without using Membership Form, a clearinghouse of handouts for teaching is maintained through ARLIS’s membership in LOEX, need to promote LOEX.  Rewrite of Action Item to read “Promote Use of BI materials through services such as LOEX”

38. Create and/or identify existing programs, publications, inventories, databases, web sites, highlighting the expanding knowledge base which informs research and study in the arts, architecture, and design; create a "related disciplines" page on Web site.– dismiss; effectively met by RISS’ existence

39. Identify instructional programs which emphasize the expanding interdisciplinary nature of knowledge and information sources in the arts and related subject disciplines. – dismiss; met by RISS as part of our definition.

40. Create procedures for web site – dismiss; other committees exist to manage this

41. Create desiderata file of reprints and OP resources - dismiss as no longer valid

42. Accreditation – dismiss; covered by other committee

43. Task force for guidelines for statistics – dismiss; covered by other committee

46. Dismiss; timely notices on ARLIS Update and ARLIS-L

47 Create desiderata file of reference tools, research aids. Tom mentions that Executive Board should be involved in this project. ARLIS needs to take on responsibility of contacting GK Hall.  Action item will read “RISS will draft a letter to Board asking for them to address GK Hall with this project”

Meeting is adjourned.

Submitted by
Marcy Neth