I. Introductions and Acknowledgements:

Moderator Tom Riedel (triedel@regis.edu; Regis University, Colorado) brought the meeting to order at 9:08 a.m.  He introduced Sarah McCleskey (smccles@clemson.edu; Clemson University) as Vice-Moderator and outgoing Update Column Editor, Miguel Juarez (juarezm@bird.library.arizona.edu; University of Arizona, Tucson) as incoming Update Column Editor, and Liz Ginno (eginno@csuhayward.edu; Cal State Hayward) as recorder for the meeting.

New members: Cara List (University of Oregon); Lucy Steeley (University of Virginia); Phyllis Graham (American School of Classical Studies at Athens); Miguel Juarez (University of Arizona, Tucson); Scott Hanscom (University of the Arts, Philadelphia); Rebecca Price-Wilkin (University of Michigan).

Ted Goodman (Columbia University), Vice President/President Elect of ARLIS/NA, introduced Pat Lynagh (Smithsonian Institute) as the Board Liaison for the Division.  Ted announced to the group that the 2001 conference would be held in Los Angeles from March 29 - April 4 at the Wilshire Grand Hotel.  Conference proposals are due on May 1 and requests for special funding are due May 31st to Trudi Jacoby (Trinity College).  Ted also reminded the Division that there was a Strategic Planning meeting scheduled that day, and asked that we attend the Membership meeting on Monday.  He concluded his remarks with the reminder to attend the Silent Auction on Monday night.

Amy Ciccone (USC) announced to the group that she is the co-chair of program planning for the 2001 conference and the theme for next year is "2001: An L.A. Odyssey."  This theme leaves programming wide open for interpretation.  She then informed the group that poster sessions will be included in the 2001 conference and reminded us that program proposals are due on May 1st and forms for submitting proposals are on the 2001 conference website (http://arlis2001.ucsd.edu/).

II. Old Business

Division-sponsored programs at Pittsburgh:  Tom reported that there were three programs sponsored or co-sponsored by the Academic Division:

• Workshop II: "They Never Covered This in Library School:  Basic Resources in Ancient Art and Archaeology," Saturday, March 18, 2000 from 9:00 a.m. -  4:00 p.m, coordinated by Barbara Prior (Oberlin College) and Barbara Polowy (Smith College).
• Ask ARLIS 6: "The Art Librarian in the 21st Century," Tuesday, March 21, 2000 from 10:15 - 11:45 a.m., moderated by B.J. Kish Irvine (Indiana University).
• Session 15: "Library Support for Distance Education: New Concepts, New Technologies, New Challenges," Tuesday, March 21, 2000 from 3:30 - 5:30 p.m., moderated by Betsy Peck Learned (Roger Williams University).

Statistics Task Force:  Marilyn Berger has agreed to fill Susan Beelick's position on the Task Force.

Strategic Plan:

• #37:  Roster of members who teach:  In progress.  Sandra Rothenberg (Framingham State College) reminded the group that they need to update their membership information so that the lists will be up-to-date (either email headquarters at membership@arlisna.org, or correct the print-out at the Registration Desk).  Katy Poole (MIT) announced that the Membership Committee is in the process of trying to streamline the membership form.  Susan Craig (University of Kansas) noted that we need to clarify what information we need from the forms and communicate our needs to the Membership Committee.  The group voted that they want the membership form to continue requesting information about members’ teaching experience.  Tom Riedel reported that his request on ARLIS-L for URLs of teaching materials met with little response.  He will check the LOEX site to see if they link to web sites as well as collect print instructional materials, and report back via ARLIS-L.
• #38:   Expanded knowledge base:  In progress.  Jack Robertson (University of Virginia) volunteered to keep an eye on this.  Lee Sorenson (Duke University)  reported that with the imminent change in administrative offices, there may be delays in updating the ARLIS web site.
• #39:  Interdisciplinary nature of information sources in the arts and related subjects:  This is being taken care of by the Public Library Division.
• #40 & 41:  Monitor web materials from related fields.  Create desiderata/works-in-progress inventory.  Both items are being taken care of by ARLIS-L and were no longer important due to the sophistication of web searching.  Roberto Ferrari (Florida Atlantic University), the ARLIS webmaster, reported that with the upheaval in administrative firms, the Web Task Force is looking to decentralize the Division, Section, and Round Table webpages so that they can remain up and up-dated during the transition period.  Discussion ensued as to whether or not the new administrative firm will be taking over the housekeeping of the webpage while members can focus on content.
• #42:  Accreditation:  In progress.  Janine Henri’s group is working on a proposal for NAAB (National Architecture Accreditation Board) standards.  Tom will ask Janine Henri (University of Texas, Austin) to be the Academic Division liaison for this project.  Judy Donovan (Drexel University) is also interested in working on this.  Laura Schwartz (University of Texas, Austin) and Barbara Pistorius (University of New Mexico) recommended that the accreditation folks also look at all the other art and design accrediting organizations and their requirements (urban planning, landscape architecture, NASAD).  Sarah McCleskey will communicate this concern to Janine Henry.
• #43, 44, &45:  Statistics:  In progress.  Tom reported that Marilyn Berger (McGill University) has volunteered to take over for Susan Beelick (retired) on the Statistics Task Force.  Jeanne Brown (University of Nevada, Las Vegas) remarked that the Task Force is working on a questionnaire for the membership.
• #46:  Assign member to provide notices for new publications:  Assigned to the Update column editor.  Linda Zieper (University of Massachusetts) reminded the group that the deadline for submitting notices and other information to the Update was the 10th of every other month.
• #47:  Create desiderata file of reference tools, etc.:  In progress.  Tom Greives (Arizona State University) spoke with Peter Blank (Art Institute of Chicago) and they are ready to construct a letter to G.K. Hall which they will have the Board review so that it can go out under the ARLIS/NA auspices.  The request will involve electronic publication of the G.K. Hall museum catalogs.

III. New Business

Sarah McCleskey took over the meeting and reported that Laura Schwartz (University of Texas, Austin) had withdrawn from the running for Vice-Moderator; she then called for volunteers to run against Miguel Juarez (University of Arizona, Tucson) - friendly silence ensued.  Miguel was voted in as Vice-Moderator by acclamation.

Los Angeles Conference program ideas:  Sarah called for ideas on programs for the 2001 conference.  Theme for the conference is:  "2001: An L.A. Odyssey."  Ideas from the L.A. conference website include: L.A. cultural odyssey, intellectual odyssey, history of art librarians/ libraries, California Eden - gardens, technological odysseys ("Click Here - providing reference to WWW Users", "Picasso in Pajamas – distance education"), entertainment odysseys (art in film, art in literature, etc.), travel odysseys, hidden art surprises in L.A.

Others volunteered more topics of interest:

Roberto Ferrari recommended a workshop on copyright in the digital age– what the issues surrounding the copyrighting and distributing of digital images; also attached to this topic is the idea of librarian as cop and issues surrounding e-reserves and images.

Laura Schwartz (University of Texas, Austin) and  Jennifer Hehman (Indiana University) seconded this topic, and Jennifer added that it would be a good idea to bring in people whose institutions have a copyright center.  Pat Lynagh recommended that this sort of program be co-sponsored with the Public Policy Committee.

Marilyn Healey (University of Georgia) suggested a program talking about developing approval plans with European publishers and/or different aspects of collection development and evaluation in Europe.  Nancy Pistorius (University of New Mexico) seconded this topic adding that it would be a good candidate for co-sponsorship with the Collection Development Committee.

Jeanne Brown (University of Nevada, Las Vegas) voiced interest in a program talking about collaboration with library administration or professional associations.

Judy Donovan (Drexel University) volunteered a program on searching for images on the web session and another on a discussion on the lack of images in online art journals.

Hugh Wilburn (Harvard University) announced that the ARLIS New England chapter is working with IFLA to sponsor a program at next year's conference (to be held in Boston – see http://www.ifla.org/IV/ifla67/index.htm) on "How Do I Find a Picture of ... ?".

After this lively discussion, Sarah asked for volunteers to submit and coordinate the program proposals and the following folks stepped up to the plate:

Nancy Pistorius will coordinate a proposal on collection development; Jeanne Brown will work on collaboration and team environments; B.J. Irvine (Indiana University) will work on a who's teaching program; Tom Greives will work with Jack Robertson on something about the two levels of librarians and needs assessment in terms of continuing education; Barbara Prior (Oberlin College) requested folks to send her ideas for the next "What I Never Learned in Library School" workshop; Floyd Zula (CSU Fullerton) and Maureen Lasko (U of Chicago) will work on a program about film noir; and Sarah will ask Roberto Ferrari to put together the copyright program.

Sarah reminded folks to get their proposals in by the May 1 deadline and that forms and more information can be found on the ARLIS/NA website (see http://arlis2001.ucsd.edu/procrit.html).  She also reminded those submitting proposals under the auspices of the Division to please copy her so that she can incorporate them into her report.

Barbara Reed (Dartmouth University) made the suggestion to break into groups according to small, medium, or large library.  Another category to encompass beleaguered “others” was created.

Meeting adjourned at 10:25 for folks to break into discussion groups.

Respectfully submitted:
Sarah McCleskey