In attendance: Joy Blouin, Kathy Corcoran, Stephanie Sigala, Betsy Peck Learned, Eileen Markson, Linda McRae, Kitty Chipnik, Ashley Prather, Jeanne Brown, Peter Blank
Absent: Judy Dyki, Joan Stahl, Jennifer Hehman, Lee Sorensen, Linda Zieper
The meeting began with a report from the board liaison, Jeanne Brown. The Board approved the Committee's proposal to use Kinko's to print Collection Development Policies for Art Libraries and Visual Collections. The form of binding for such a large manuscript (about 150 pages) would have to be spiral binding. Peter Blank brought up the problem of rebinding a manuscript that had been spiral bound and it was recommended that the camera-ready specs take this into consideration by recommending a somewhat wider left margin.
The board felt that it is not the right time to try to work out means for doing electronic publications, but that the Web should be used to advertise publications such as the abridged form of the Collection Development Policies manuscript. The chair agreed to work with Ann Whiteside on a Web version of the manuscript that would contain the Table of Contents and two sample policies from each of the six sections.
The board asked the committee to follow up on its comments and suggestions on the Wilson contract and on pursuing a commercial publisher for Art Documentation.
The chair reported on revenues and expenditures for September 1997 to December 1998. The total revenues are $2,433.75. The total expenditures for this same period are 2,008.57. The revenues total does not include a check for $1900 from ALA for the ArtMARC Sourcebook that was sent to the wrong organization (Ashley Prather reported that this is being straightened out). Joint publications such as the Sourcebook are income producers for the organization. Peter Blank suggested pursuing more joint publications. He asked if the Collection Development Policies manuscript might be a candidate for a joint publication with ALA. Because the manuscript has been in the making for over three years and members of the organization want it now, it was decided such a plan would delay publication. The chair suggested pursuing a joint publication with ALA for the other manuscript that is being prepared by the Development Committee: Collection Development Standards, and use some of the examples from Collection Development Polices as an appendix to the document. When this manuscript is a little further along, the chair will talk with her contact at ALA to see if they might be interested.
Two Occasional Papers are projected to be published in 1999. In addition to Collection Development Policies, the Publications Committee hopes to jointly publish with the Visual Resources Association a manuscript that was an outgrowth of the joint ARLIS/VRA Task Force on Professional Issues: Guidelines for the Visual Resources Profession, edited by Kim Kopatz. Readers for both manuscripts have been appointed. Kathy Corcoran is chairing the subcommittee for the Collection Development Polices manuscript (other readers include Judy Dyki, Margaret Culbertson, and Linda McRae), and Joy Blouin is chairing the subcommittee for the Guidelines manuscript (other readers include Murtha Baca and Christine Bunting).
Jeanne Brown reported on the membership form survey questions that asked about publishing Update on the Web as opposed to a print version. She said out of 1100 forms, 276 checked yes. Unfortunately, there was not a no box and therefore it is difficult to be sure what this data means. It was suggested we reword the question and try again this year. There was some discussion about strategies for publishing the Occasional Papers on the Web, including offering both the print and a downloadable versions, but at this time it is not possible to set up a commercial operation on the Web site as it currently resides at an educational institution. Web management is part of the negotiations for the new management contract and therefore offering downloadable versions may soon be a possibility.
The chair reported that the Publications Committee has received an application from Paul Glassman and that she and Peter Blank would be meeting with Paul at the conference. The committee was given copies of the applicant's c.v. and was invited to attend the meeting with Paul. Honoraria for the position were discussed. There was general agreement that there needed to be some form of honorarium but no decision was made as to what that form should take. Several possibilities were suggested including a set amount per publication, in-kind such as membership fee and conference registration wavers, or some compensation based on sales of Occasional Papers. Peter Blank will take this back to the Board.
Items on the agenda that were not discussed due to lack of time include
updating the Occasional Papers brochure and classifieds in Update.
Kitty Chipnick asked that she be cc'd on the Committee's electronic discussions
of classifieds in Update.