Present: Christina Gjertsen, Mary Graham, Tom Greives, Ann Lally, Lauren Lessing, Marcy Neth, Kathleen Stacey,  and Liv Valmestad

The business meeting of the Professional Development Committee was opened by Ann Lally, chairperson for 1998-1998. Ann asked everyone to introduce themselves, summarized the goals of the committee and turned the meeting over to Tom Greives, the chairperson for 1999-2000. Tom restated that as last year the PDC is focusing on one goal, to complete the implementation of the internship program begun last year. Tom summarized the work completed by the committee last year and reviewed the documents organized and posted to the Internet by Ann Lally.

They are:

1. Host Institution Application
2. Internship Award - Announcement and General Information
3. Proposed Internship Award Guidelines
4. Internship Award Committee Guidelines

The above documents have been organized and posted to the web by Ann Lally at the following URL:

http://www.library.arizona.edu/users/alally/arlis/

Also a budget has been established to market this program. Tom related that according to an e-mail communication from Katharine Chibnik, Treasurer of ARLIS/NA, funds are available for this project, but we must renew the budget request by May 3, 1999. (Attachment A).

Mary Graham, liaison to the board, stated that all documents that needed ARLIS/NA Board approval have been submitted and approved.

The PDC then turned their attention to the duties that need to be preformed in order to initiate the internship program.
 
1. A schedule was agreed upon and will be submitted to the board. The schedule is the same as adapted for the “1998 Internship Award Schedule of Deadlines” (http://www.library.arizona.edu/users/alally/arlis/announce.htm) with one exception. June 30th rather than September was agreed upon for the deadline for application to be sent out to library schools and ARLIS member host libraries. The schedule is organized so that the internship award may be announced to the membership at the annual conference in Pittsburgh next March.  (Attachment B)

2. An information/marketing brochure must be generated outlining the program and the procedure for applicants to follow in order to apply for the internship award.

3. This information brochure must be submitted to various avenues of communication in order to “get the word out.” Suggested means of communication are: listservs such as ARLIS-L, VRA-L; library programs, art history departments, visual resource programs, museum studies programs; submit to web sites such as ARLIS/NA,

4. Create a web site that would act as a reservoir of information and list institutions that would act as hosts for internships.

Lauren and Marcy agreed to act as clearinghouse for applications. They will collect applications and mail copies of the application packets to the selection committee.

A selection committee was determined to evaluate the applicants and make the final decision. Members of this committee are: Liv, Christina and Tom.

It was agreed that the PDC will check that the recipient of the award does in fact receive the award funds in two installments - 50% at the beginning of the internship and 50% upon completion of the project. The PDC will check with the intern and the contact person from the host institution to see how the internship is progressing. The PDC will contact both parties to get a post event report. The PDC will review the written report of the intern and review and evaluate the internship committee to evaluate the program and make suggestions as to how the program may be improved. A report may be published in ARLIS/NA Update.

Tom Greives