Committee members present: Robert Beebe, Kitty Chibnik (Executive Board
Liaison), Betsy Lantz (1998 Co-Chair/1999 Chair), Barbara Polowy (1998
Co-Chair), Merrill Smith
Other ARLIS/NA members present: Martha Childers (Chair, Finance Committee), Kathryn Wayne (Vice-President/President-Elect)
Committee Co-Chair Barbara Polowy called the meeting to order at 3:30
he reviewed the committee?s activities for 1998.
The need for the committee to maintain close contact with Conference Fundraising chairs was discussed. The Fundraising chairs are able to carry out the majority of the conference fundraising on their own with the committee acting to advise. Development was approached by the 1999 Conference Fundraising chairs with two initiatives that needed to proceed via the committee and the ARLIS/NA President.
1. Corbis - was approached through a letter from Mary Graham but declined due to the lateness of the request. Everyone agreed that they should be approached again for the Pittsburgh conference.
2. Phyllis Lambert (CCA) - was approached through a letter from Mary Graham and with Rosemary Haddad acting as an intermediary. Again, the initiative was too late for the Vancouver conference but will be continued with the hope of gaining support for a series of architectural plenary sessions for subsequent conferences.
Peter Grevenow reported to Barbara that chapter contributions for the Conference were up. Peter suggested that chapters be approached prior to Fall meetings so that any contribution can be discussed with the membership.
ARLIS/NA Database Development Report
The database is much more complete than it was at the same time last year with all available information input. Everything needs to be tracked in the database if it is to prove a viable tool for fundraising efforts. Currently, chapter conference contributions are not tracked but should be in the future. Local chapter development efforts and dollar amounts should also be reported for inclusion in the database with information given to the Chapter Chairs regarding the reporting of local development initiatives. Improvements to the database were suggested, including the filtering out of membership information, increased accessibility and flexibility to run different kinds of reports.
ARLIS/NA Strategic Plan
88. Progress made.
89. Need new goals for strategic plan. Committee will fill out planning questionnaire.
91. Continue using information gained from current strategic planning activities.
92 and 93. Completed.
Proposal for conference architecture plenary sessions
Barbara Polowy explained what had been done to date and relayed the fact that Phyllis Lambert has now requested additional information regarding other sponsors and the type of program envisioned. Kitty Chibnik reported that the Board was very enthusiastic about the Lambert proposal and feels that it is an appropriate activity for the Development committee. The Board requested that the Chair of Development be the contact person for Rosemary Haddad and the liaison to the Architecture Section which will drive the content of the program. Pittsburgh was targeted for the first session. Alternate sponsors were suggested including the Graham Foundation, Fellows of the American Institute of Architects and local AIA Chapters. Ramifications of the sessions in terms of naming, public admittance, etc. were discussed. Monies for sponsorship of the sessions were requested for five years. Kitty reported that the Board considers this the committees #2 priority for the year.
Report from Pre-Conference Board Meeting
The #1 priority for the committee is to make sure the funds are in place to award the first Internship this year. The #2 priority is to continue work on the Lambert proposal. The #3 priority is to begin looking for money to provide professional development opportunities specifically for Visual Resources professionals. These opportunities would be in addition to the already established research awards, travel awards and internships. The Board liaison to Visual Resources Division and the Visual Resources Advisory Committee will poll those groups to create a list of issues and needs to be used by Development.
Kathryn Wayne raised the question as to whether or not chapters should be solicited for conference contributions by Development members or by the local fundraising chairs. The consensus was that the chapters should be solicited by the local fundraising chairs.
Kitty reported on the interviews for the Management group.
Relationship between Development and Finance Committee
Martha Childers discussed the guidelines created by the Finance Committee to facilitate communication between the two committees. Attendance at each others meetings, sharing of minutes, reports, etc. were amongst the guidelines. Of utmost importance is the need to keep Finance informed of potential monies coming into the Society.
Discussion centered around the Society-wide discussion of the strategic plan and the feeling that the survey will help identify and target needs for monies. Suggestions were made regarding the raising of additional funds for the Internship including going back to the membership via a letter from Development and Professional Development. Also, Kitty brought up the idea of a "How to Give" page on the ARLIS/NA website in a very high profile position.
Betsy Lantz adjourned the meeting at 5:00 p.m.
Assistant Librarian for Acquisitions
Cleveland Museum of Art