ART LIBRARIES SOCIETY OF NORTH AMERICA
Midyear Executive Board Meeting
Art Gallery of Ontario, Toronto, Canada
Friday September 22, 2000 (Boardroom, 4th Floor)
Saturday September 23, 2000 (E.P. Taylor Research Library)
Motion #18: Unanimously approved honoraria as follows:
Art Documentation Editors, Art Documentation Copy Editor, Update Editor, Occasional Papers Editor, ARLIS-L Moderator, Pittsburgh Conference Proceedings Editor.
Motion #19: Unanimously approved that the Executive Board appoint Mills & Rouse to perform a full audit of the Society finances for FY 2000 in early 2001.
Motion #20: Unanimously approved rescinding Motion #23, passed by the 1999/2000 Executive Board, regarding communications with the Financial Advisor, and that the Treasurer be designated as the primary communicator to the financial advisor.
Motion #22: Unanimously approved to table Motion #21.
Motion #24: Unanimously approved taking Motion #21 from the table and returning to discussion.
Motion #21: Unanimously approved that in order to: 1) preserve and safeguard the Society’s assets and, 2) increase the amount of funds available for operating expenses from three months to six months, that Trudy Jacoby, Treasurer, contact the Financial Advisor with a request for information regarding the advisability and the full costs associated with the following range of investment options:
1) Immediate divesting of all stocks and bonds currently held and reinvesting into short term guaranteed financial instruments.
2) Initiating a phased transition of up to one year to accomplish the same result, with suggestions for the time period and strategy of the transition.
3) Maintaining some financial presence in stock, bond, or mutual fund investments after the six months available operating expenses fund target has been reached.
Motion #23: Unanimously approved that the Executive Board commend and thank Clarke Association Management Services for their professional and timely responses to the needs of the Society during this Headquarters transition period.
Motion #25: Unanimously approved that the Executive Board accept the ARLIS/NA Web Site Administrative Board proposal for the creation of an AWS Editor, with the honoraria taking effect FY 2001.
Motion #26: Unanimously approved the slate for 2001-2002 officers as submitted by the Nominating Committee.
Motion #27: Unanimously approved adjourning the Toronto Midyear Executive Board meeting.