ART LIBRARIES SOCIETY OF NORTH AMERICA
Midyear Executive Board Meeting
Art Gallery of Ontario, Toronto, Canada
Friday September 22, 2000 (Boardroom, 4th Floor)
Saturday September 23, 2000 (E.P. Taylor Research Library)
Agenda
1. CALL TO ORDER
1A. Introductions (McKenzie)
2. ANNOUNCEMENTS
2A. Robert’s Rules of Order (McKenzie)
2B. Email motions (Blank)
2C. Meal arrangements and photography (McKenzie)
2D. Agenda changes
3. FINANCE (Jacoby)
3A. Society budgets 2000/01
3A1. Revisions
3A2. Transition costs
3A3. Board travel subventions
3A4. Special funding requests
3B. 2001 conference budget—Los Angeles
3C. Honoraria for Special Appointments
3D. Organizational audit
3D1. Review of ADI – report and follow-up changes to procedures.
3D2. Authorization of full audit for FY 2000
3E. Investment account and Finance Committee
3E1. Investment report
3E2. Change of chair
3E3. Committee charge
4. HEADQUARTERS AND MANAGEMENT (Clarke)
4A. Headquarters report
4B. New Directors & Officers insurance policy
4B1. Indemnification/liability insurance
4C. Previous Headquarters wind-up report (McKenzie)
4D. Conference Refund Policy
5. MEMBERSHIP
5A. Membership statistics (Clarke)
5B. Membership database (Clarke)
5C. Member renewal process (Clarke)
5D. Membership cards
5E. [No item at 5E]
5F. Membership Committee (Goldsmith)
5F1. Revision of Membership Form
5F2. Contacting Non-Renewals
6. BYLAWS (Blank)
6A. Honorary membership for charter members
7. EXECUTIVE COMMITTEE (Blank)
7A. Definition of Executive Committee in Bylaws/Policy Manual
8. CONFERENCES
8A. 28th Annual Conference, Pittsburgh 2000
8A1. Final budget report (Jacoby)
8B. 29th Annual Conference, Los Angeles 2001
8B1. Highlights (Abrams)
8B2. Fundraising (McKenzie)
8B3. Hotel commission on room pick-ups (McKenzie)
8B4. Headquarters’ staff and role (Clarke)
8B5. Leadership breakfast
8B6. Tours
8C. 30th Annual Conference, St. Louis (Goodman, Adrean, Clarke)
8C1. Hotel
8C2. Joint Visual Resources Association CPAC Co-chairs
8C3. Clarke special contract
8C4. ARLIS/NA-VRA allocation of costs and profits
8D. 31st Annual Conference, Baltimore 2003 (Lynagh)
8D1. Co-Chairs (Lynagh)
8E. Future Conference Sites
8E1. Brooklyn (Kempe)
8E2. Las Vegas (Abrams)
9. CHAPTERS
9A. Chapter liability insurance report (Goodman)
9B. Web sites
9C. Chapter Idea Book
10. DIVISIONS, SECTIONS, ROUND TABLES (DSRT) (Goodman)
10A. Discussion groups
11. SPECIAL APPOINTMENTS
11A. ARLIS/NA Web Site (AWS) Editor (Blank)
11A1. Job description
11B. Art Documentation Editor (McKenzie)
11B1. Recruitment and job description
11C. ARLIS-L (McKenzie)
11C1. Vendor postings
12. TASK FORCES AND SPECIAL COMMITTEES
12A. IFLA 2001 Pre-conference.
12A1. Funding (Jacoby)
12A2. Update on Activities (McKenzie)
12B. Strategic Planning (Wayne)
12C. ARLIS/NA Web Site Administrative Board (Blank)
12C1. Advertising guidelines
12C2. Other issues
12D. AASL-ARLIS/NA Joint Task Force on NAAB Standards (Wayne)
12E. Statistics (Blank)
12E1. Survey results and recommendations
12F. Special Committee: Lecture Series on Architecture (McKenzie)
13. COMMITTEE BUSINESS
13A. Distinguished Service Award (Wayne)
13A1. Discrepancy in policy text.
13B. Gerd Muehsam Award (Abrams)
13C. Research Committee (Blank)
13D. Professional Development (Lynagh)
13D1. Rare Book School Fee Award
13E. Development (Jacoby)
13E1. Donation options on membership renewal form
13E2. Anniversary Scholarship Fund
13E3. Conference Enhancement Fund
13F. Travel Awards (Kempe)
13G. International Relations (Abrams)
13H. Wittenborn Awards (Adrean)
13I. North American Relations (Lynagh)
13I1. Overlap with Public Policy Committee
13J. Publications (Abrams)
13J1. O/P and reprint policies for Society publications
13J2. Art Documentation full-text indexing contract
13J3. Distribution of copies to Art Documentation authors
13J4. New Occasional Paper
13K. Standards Committee (Adrean)
13L. Nominating (McKenzie)
13L1. Ballot postage
13L2. Slate
14. PUBLICATIONS
14A. Handbook (Wayne)
15. POLICY MANUAL
15A. Updates to P.M. (Wayne)
15B. Revisions to P.M. on AWS (Blank)
16. OTHER BUSINESS