Agenda Tucson Mid-year meeting

ART LIBRARIES SOCIETY OF NORTH AMERICA

Mid-Year Executive Board Meeting

Hacienda del Sol Resort, Tucson, Arizona

July 31-August 1, 1998

_____________________________________________________

FRIDAY, JULY 31, 1998

1. CALL TO ORDER <8:00 a.m.> [Graham]

2. ANNOUNCEMENTS [Graham}]

A. Robert's Rules of Order

B. Agenda Changes

C. Meal Arrangements

3. APPROVAL OF MINUTES [Brown, De Pas]

A. Philadelphia Pre-Conference Minutes, March 5-6, 1998

B. Philadelphia Annual Business Meeting Minutes, March 9, 1998

C. Philadelphia Post-Conference Minutes, March 11, 1998

D. Ratification of Post-Conference E-Mail Votes

4. FINANCIAL ISSUES <8:30 a.m.-12:00 noon>

A Nine-Month (June 1998) Financial Statement [Chibnik, De Pas]

1. Explanation, Discussion

2. Acceptance

B. Proposal to Change Fiscal Year [Chibnik, De Pas]

C. Proposed Operating Budget [Chibnik, De Pas]

1. Presentation of Proposed Budget

2. Dues disparities

a. Canadian dues

b. Business Affiliates vs. Individual Members

3. Management Fee

4. Special Funding Requests

5. Funding for Liaisons to Affiliated Organizations

D. Approval of Honoraria for Second Half of FY98

1. ARLIS-L Moderator

2. Update Editor

3. Art Doc Editors

a. Apportionment of honoraria for co-editors (Policy R-10)

b. Editors' expenses

4. Reviews Editor

E. Bank Accounts

1. Authorization to change banks/Corporate Resolutions

a. Raleigh Checking/Savings/Money Market

b. St. Mary's Bank (credit union)/Canadian currency account

F. Finance Committee Report [Chibnik]

1. Financial Advisor/Investment Report

2. Other Finance Committee Matters

4. FINANCIAL ISSUES cont'd

G. Development Committee Report [Chibnik]

1. Fundraising Vision and Focus

2. 25th Anniversary Fund

3. Dictionary of Art silent auction report [De Pas]

5. CONFERENCE ISSUES <1:30-2:30 p.m.>

A. 1999 Vancouver Conference Progress Report [Graham, Chibnik, Berger,

Corbetta-Noyes]

1. Program Sessions

2. Special Events, Tours, Workshops, Exhibits

3. Financial

a. Revenues/Expenses

1. Canadian registration fee

b. Sponsorships

B. Progress Reports for Future Sites:

1. 2000 Pittsburgh [Carlin]

2. Invitation to Los Angeles/Santa Monica [Corbetta-Noyes]

3. 67th IFLA Conference, Boston

a. National Organizing Committee Status Report [Lawson]

1.ARLIS/NA local representative (tours)

b. Satellite conference-Section of Art Libraries Proposal

C. Conference Planning Manual Revision [Lawson]

6. MANAGEMENT ISSUES <2:30 -6:00 p.m.>

A. Revenue Canada Stauts Report [Berger]

B. OMG Management Update [De Pas]

1. Staffing Update

a. Personnel

b. Time spent vs. fee

2. Services Update

a. Electronic Communications

b. Software/Database Upgrades

C. Management ServicesTask Force Report [Lawson]

1. Services & Standards Document [Lawson, Graham]

2. OMG Fee Proposal [De Pas]

C. Management Services Task Force Report cont'd

3. Consideration of Management Proposal

--executive session--

D. Committee Charges

1. Publications Committee Charge Revision [Brown]

E. Policy Manual Revision Task Force Status Report [Lawson, Brown]

1. Sect. A. Generalities

2. Sect. B. Membership

3. Sect. C. Organizational Structure

4. Sect. D. Chapters & Regions

5. Sect. E. Divisions, Sections, Round Table

6. Sect. F. Headquarters

6. MANAGEMENT ISSUES, continued

E. Policy Manual Revision Task Force cont'd [Lawson, Brown]

7. Sect. J. Finance & Other Finance Policies

8. Sect. L. Awards

9. Sect. N. Professional Concerns

10.Sect. P. Projects

11.Sect. Q. Public Relations

12.Sect. R. Publications

13.Sect. T. History

14.Sect. X. External Relations

15.Sect. W. Web Site

F. Update Past President's Job Description [Lawson]

G. 1998 Nominating Committee [Graham]

1. Acceptance of Slate

H. Strategic Plan Update from Annual & Progress Reports [Wayne]

SATURDAY, AUGUST 1, 1998

____________________________________________________________________________

7. MEMBERSHIP RECRUITMENT AND DEVELOPMENT <8:00-9:00 a.m.>

A.. Membership recruitment and retention plans

1. 1998 Renewals [De Pas]

2. Mentoring Program [Brown]

3. Overseas Members' privileges [Brown]

B. Chapter Issues [Regional Reps]

1. Chapter bylaws amendments vis-a-vis Business Affiliates

C. Status Reports

1. Visual Resources Advisory Committee [Webster]

a. VRA-ARLIS/NA VRAC Joint Survey

2. Diversity Committee [Sorensen]

3. Professional Development Committee [Graham]

a. Internship Award Guidelines

4. Technology Education Committee [Webster]

a. Internet Access Award

5. Groups [Wayne]

a. Dissolution of Computer Section

8. AWARDS <9:00-10:00 a.m.>

A. Awards Task Force Report [Graham]

1. Guidelines proposal

B. Research Committee [Carlin]

C. Travel Awards [Carlin]

D. Muehsam Award [Corbetta-Noyes]

E. Wittenborn Awards [Berger]

1. Logo-Digitization Permission [Sorensen, De Pas]

a. Copyright vs. Trademark Licensing

F. Distinguished Service Award [Lawson]

9. PUBLICATIONS <10:15-10:45 a.m.>

A. Art Documentation

B. ARLIS/NA Update

C. 1998-99 Handbook & List of Members Production Schedule [De Pas]

1. Coordination of database, Web, administrative lists, and Handbook presentation

D. Web Site [Sorensen]

A. Web Site Manager Search Committee [Graham, Corbetta-Noyes]

B. Web Site Advisory Board

C. Web Site Future Vision

E. Occasional Papers [Brown]

F. Other Publications issues

1. Occasional Papers Editor

a) Search

b) Appointment, Charge

G. Archiving Task Force [Brown, Sorensen, De Pas]

10. EXTERNAL RELATIONS & ADVOCACY <10:45-11:00 a.m.>

A. International Relations [Berger]

B. North American Relations [Sorensen]

C. Public Policy & Legislative Concerns [Webster]

D. Technology Relations [Corbetta-Noyes]

11. STANDARDS DEVELOPMENT & OTHER PROJECTS <11:00-11:15 a.m.>

A. Cataloging Advisory Committee [Lawson]

B. Collection Development Committee [Sorensen]

C. Standards Committee [Carlin]

1.Preservation Guidelines

D. Statistics Task Force (Timeline) [Graham]

12. UNFINISHED BUSINESS <11:30a.m.-12:30 p.m.>

<Lunch, 12:30-2:00 p.m.>

ARLIS/NA Future (visioning session) executive session