Annual Report (2002)
Secretary, ARLIS/NA

Submitted by:
Norine Duncan
Norine_Duncan@Brown.edu
(401) 863-3082
fax (401) 863-9589

I. Meetings attended

A.     2002 St. Louis Pre-Conference Meeting, March 20, 2002

B.     2002 St. Louis Post-Conference Meeting, March 26, 2002

C.    New York Midyear Meeting, August 10-11, 2002

E.    [Will attend] 2003 Baltimore Pre-Conference Meeting, March 20, 2003

II. Minutes

Prepared minutes for the Board meetings listed above. Sent minutes and agendas to Jonathan Franklin for posting on the AWS. Extracted Motions and Action Items for posting on the AWS.

III. Vote Count 6/30/2002

Tallied the ballots cast on the proposed amendment to the ARLIS/NA Bylaws, Article IX, Nominations and Elections. The amendment was approved 239 to 18.

IV. Communication Facilitation

A.     After the St Louis conference, sent updated information to Jonathan Franklin for the Contacts section of the AWS. In lieu of a group photo (which never materialized during the previous year), collected individual portraits of Board members for posting on the AWS. Some were submitted digitally. I scanned those submitted as photographs, and forwarded all the scans to J. Franklin for posting.

B.     Prepared periodic “time-away” lists for Board members.

C.     Online meetings were not held this year, but one motion (Motion #3) was passed by an e-mail vote and ratified at the Midyear meeting.

V. Committee Liaisons

A.     Diversity Committee: I attended the business meeting at the St. Louis conference. Shannon Van Kirk, a new member of the committee, volunteered to take responsibility for maintaining the committee’s web page. Ann Burns and Pedro Figueredo offered to assist. After Midyear, I corresponded by e-mail with the co-chairs, Marilyn Russell-Bogle and Lucie Stylianopoulos, about their need for meeting space at the conference in Baltimore; they decided in the end that they did not need to have a room reserved. The Diversity Committee members plan to attend the Membership Committee meeting and to continue their work within that framework.

B.     Visual Resources Advisory Committee: I attended VRAC’s business meeting in St. Louis. Most of the discussion focused on the joint VRA/ARLIS Task Force on Continuing Education, to be offered initially at Rice University. Just prior to Midyear, the Task Force decided to postpone their first workshop until early summer, 2004. The Board therefore did not approve funds for The Task Force to promote the 2003 workshop. In post-Midyear e-mail correspondence with Mary Wassermann, I helped to clear up a misunderstanding that ARLIS was postponing the Task Force itself. I referred her to Phil Heagy, Treasurer, to clarify any financial needs of the Task Force for FY 2003. I also advised Mary to have the Task Force consult with the ARLIS/NA Development Committee on fundraising for the workshop.

VRAC will not continue as a committee after the Baltimore conference, but it will be replaced by a task force to evaluate the effects of the joint conference with VRA (such as joint meetings of chapters, or an increase of VR members within ARLIS/NA) and to make recommendations for the future.

VI. Miscellaneous 

At the request of Margaret Webster, served on an ad hoc committee to revise the Criteria for the Hiring and Retention of Visual Resources Professionals. The original document was created in 1995 by the Joint ARLIS/NA – VRA Task Force on Visual Resources Professional Issues, chaired by Margaret Webster. The revision was prompted by a request for an update by the chairperson of the CAA Professional Practices Committee for posting on the CAA web site.

Norine Duncan
Secretary
February 3, 2003