Annual Report
(2002)
Gerd Muehsam Award Committee, ARLIS/NA
Submitted: January 2003
Submitted by: Paula Gabbard
e-mail: gabbard@columbia.edu
phone/FAX: (212) 854-6745 / (212) 854-8904
2002
GMA Committee members: Laura Schwarz
(Board Liaison), Jacqueline Allen, Paula Gabbard (chair), Tom McNulty, Jeff
Ross, Suzanna Simor, Liv Valmestad.
Membership remained unchanged
throughout the year.
2003
GMA Committee members: Laura Schwarz
(Board Liaison), Jacqueline Allen, Margaret Boylan, Paula Gabbard (chair), Tom
McNulty, Jeff Ross, Suzanna Simor, Liv Valmestad.
Activities
of the year:
Met at the 2002 Conference.
We set up a calendar for the coming year, after congratulating ourselves
for our success of the previous year (13 qualified papers and projects and a
winning paper: Factors Affecting
Controlled Vocabulary Usage in Art Museum Information Systems by Alison Gilchrest).
Calendar:
April
11, 2002: Each committee member sent PG 1-2 faculty names from six
institutions as appropriate people to contact for soliciting good
papers/projects to the GMA. This
list of institutions is derived from the ALA web-site of institutions offering
North American Library Masters Degree Programs (89 total) (http://www.ala.org/alaorg/oa/lisdir.html#us).
Methodology:
In 2001 we began to find
appropriate faculty from these institutions , finding such names from 53
institutions. This year (2002) we
tackled the remaining 36 institutions to identify appropriate faculty—thus the
assignment of six institutions to each of us.
Wanted:
Full name, rank, what they teach (or their specialization)
Mailing address
Phone/ FAX
email address
Suggested procedure sent to
committee for getting more individual faculty names:
1) Pull up the school’s web
site, look for name of the administrative assistant and for list of faculty.
If it is clear from the web site who teaches courses where a paper or
project appropriate to the GMA, use these names.
If not, then:
2) With the web site on your
screen, call the administrative assistant and ask him/her for names of
appropriate faculty (You will need to explain what the requirements are for the
GMA. I’ve included this below.)
If the faculty suggested are not on the web directory, ask for directory
information listed above.
3) When you’ve made your way
through the six institutions, forward to me all the data you collected and I
incorporated these people into the existing directory
4) If you happen to know any
other faculty at any institution who would be good to add, please give me their
names.
April
12, 2002: PG created new GMA announcement
to go on ARLIS/NA web site.
April
30, 2002: Each committee member had by now emailed PG new faculty names.
PG then emailed the GMA announcement and a cover letter to all listed
faculty, to administrative assistants, and to deans of all ALA library schools.
September
20, 2002: PG again emails GMA announcement to all functional email addresses
used in April. Gabbard also prints out new announcement to mail to faculty and
schools in list.
November
15, 2002: Submission postmark deadline.
December
11, 2002: Gabbard sends the submitted 8 papers, one web-project, and ballots
to committee.
January
10, 2003: Deadline for committee to return ballots to Gabbard.
January
28, 2003: Winner and other applicants are notified, as well as committee
members, headquarters, treasurer, etc.
March
20-26, 2003: Baltimore ARLIS/NA Conference
In analyzing the submissions,
they all came from schools we contacted, but only two faculty we had
specifically contacted were named as professors for which the papers were
written/projects were designed. Those
faculty listed on the papers/projects are specialists in fields other than
visual resources or art librarianship, for example, library management,
information retrieval, children’s literature, multinational librarianship,
learning disabilities and librarianship, so I only selectively added their names
to our ever growing list. The
winner (below) was selected soon after the committee ballot deadline:
Donny
Smith The Surrogate vs. the Thing.
Written while a student at Drexel University College of Information
Science & Technology. (Spring 2002)
Issues
for the Executive Board:
1.
Is headquarters updating the list we sent to them of library schools and
selected faculty, or should we send our updates to them each year? I keep a copy
in MS-Word, and I have mail-merge documents for this list.
2.
I would much rather not be
burdened with the work of emailing these faculty and institutions in the spring
and the fall, plus sending out paper copies of the announcement, but I believe
this is the only way we will continue to receive papers for this award.
Any assistance that could be provided by headquarters would be greatly
appreciated.
3.
I still have the archives of the GMA for the last 12 years, and never
heard from the board last year where they should be sent.
Gerd Muehsam Award Ballot
2002
(Condensed)
Final Score:________
Paper Number:______
Title of
Paper/Project:_____________________________________________
_______________________________________________________________
Evaluate this paper or project
according to the criteria listed below. Score each category with the lowest
number as the weakest score and the highest number as the strongest score.
Please add specific and detailed comments for those submissions that are
the strongest , as they may be incorporated into the awards presentation.
Assign a letter grade (A to F with pluses and minuses) to each paper.
If no paper or project merits a grade higher than B+ from anyone, then we
will communicate by email to decide whether we wish to grant any award.
If there is too wide a disparity between our scores, I will want to
communicate with you as well.
1. Relevance to art librarianship or visual resources
curatorship:
0
1 2
3 4 5
6 7
8 9 10
2. Research and scholarship:
0
1 2
3 4 5
6 7
8 9 10
3. Originality:
0
1 2
3 4 5
6 7
8
4. Clarity and organization
(including style, readability, design, grammar, punctuation, and spelling):
0
1 2
3 4 5
6
5. Terminology and vocabulary:
0
1 2
3 4
Comments:
Total score (please note this
on top of front page as well):____________
Reviewer's
name:_____________________________________________
Date:____________________