H.W. Wilson Foundation Research Award:

Guidelines

Purpose

The H.W. Wilson Foundation Research Award supports research activities by ARLIS/NA individual members in the fields of librarianship, visual resources curatorship, and the arts. The award encourages the professional development of the membership in their capacities as information intermediaries and as subject specialists in the arts.

Projects Supported

Projects may focus on research which benefits the profession of art and visual resources librarianship, as well as the broader world of librarianship, through such means as compilation and dissemination of information, translation of original scholarship, analysis of our professions, or the enhancement of access to information. In addition, eligible projects include those which result in original scholarship in the arts (literary, performing, architectural, visual, etc.) or aspects of visual and material culture.

Products

Research projects should result in a publication, a presentation, or any form of reproducible and distributable product, either text or image based, in any format. Particular value is seen in projects resulting in a useful and needed reference or research tool such as a bibliography, a directory, a translation of an important work, an authority list, a critical and evaluative study of a topic pertinent to the field or original scholarship in the arts. Projects that compile existing material will be considered, if the compilation includes a new contribution such as unique indexing. Projects consisting of surveys or activities studies are also eligible as long as the survey or study results in analysis and tabulation of the research data into publishable form. Funding is NOT AVAILABLE for projects that are primarily part of a school curriculum such as support for thesis or dissertation research, or projects that primarily support an institutional goal rather individual research. An exception to this restriction would be in the case of expenses incurred to extract bibliographical content from a thesis or dissertation in order to compile, annotate, format, and publish the material.

Eligibility

This Fund is available to ARLIS/NA INDIVIDUAL members (including special Individual membership categories, "honorary", "student", "retired", and "unemployed"). Applicants must have been an Individual ARLIS/NA member for AT LEAST ONE YEAR prior to the March 15, 2013, deadline for a submitted grant application. Group projects undertaken by NOT MORE THAN FOUR principal participants are eligible, at least half of whom must meet the above ARLIS/NA Individual membership criteria. Institutional members, Official Groups, Committees, Chapters, Divisions, and Sections of the Society are NOT ELIGIBLE to apply to this Research Fund (special funding for group projects may be available through other channels within the Society). Current members of the ARLIS/NA Executive Board and the Research Award Committee are NOT ELIGIBLE.

Award Amounts

Applicants may apply for award amounts of up to $3,000. If there are multiple applications deserving support but the total dollars requested in those applications exceed the Committee's $3,000 annual award budget, the Committee reserves the right to offer partial funding of the dollar amount requested in an application in order to provide support for more than one application. In that case, and based on the application materials, the Committee will distribute the funds available as it deems appropriate. Applicants may decline to accept partial funding.

Types of Expenses Covered (not an inclusive list):

Travel expenses incurred in conducting research.

Salaries for clerical assistance for typing or computer inputting, etc.

Photocopying and interlibrary loan charges.

Postage, telephone, or fax charges for long-distance contacts and information gathering.

Bibliographic database search charges from commercial vendors.

Working copies of publications.

Computer software; OR staff wages to adapt software packages to specific project applications; OR staff wages to develop original software.

Expenses NOT Covered:

Salaries for principal participant(s) in the research project.

Equipment, including computer hardware.

Application Schedule

Applications and accompanying material must be postmarked by March 15, 2013. Nominations will be reviewed by the ARLIS/NA Research Awards Committee. Notification of the Committee's decision will be mailed to all authors and nominators no later than April 12, 2013. Public announcement of the Award winner(s) and the presentation of the Award check(s) will be made at the annual ARLIS/NA conference in Pasadena, April 2013.

Application Review Process

The Research Committee will review and judge applications based on several factors including:

Contribution to the field.
Potential audience of library professionals and/or patrons, in terms of numbers and subject specializations, to be affected by the project's resultant products.
Quality and thoroughness of the proposal.
Soundness of the project's proposed working methodology.
Feasibility for completion of the project within the stated timetable and budget.
Plans for compilation, presentation, and dissemination of the project's final product: e.g. has a publisher been contacted and expressed interest?

When proposals are judged of equal merit, preference may be given to applicants who have not previously received funds through this program. Funded projects are expected to commence within 90 days after the conference announcement [i.e. by July 27, 2013]. An interim report on the progress of the research and monies spent must be made to the Chair of the Committee nine months after the presentation [by December 27, 2013.) The project is to be completed with a final report due the following October. This report must include a summary budget for the project indicating dollar amounts spent for general categories of expenses. Full accounting of every expenditure and receipts for specific expenses are NOT REQUIRED as part of the final report. TWO copies of this final report should be submitted: one to the Executive Director of ARLIS/NA who will copy it for distribution to the President and the Executive Board, and one to the Chair(s) of the Research Committee. ONE copy of the project's final product, if a publication results, should also be submitted to the Executive Director of ARLIS/NA for the Society.

Extensions

A written request to extend the beginning date of the research project beyond that outlined above must be made to the Chair(s) of the Committee within two months of the award presentation [by June 28, 2013]. A written request to extend the completion date of the project beyond that outlined above must be made to the Chair(s) of the Committee within nine months of the award presentation [no later than December 27, 2013].

ARLIS/NA Rights of Publication & Acknowledgment

Successful applicants are encouraged to contribute an article about their research to Art Documentation, and as appropriate to consider the Society as a possible publisher of their product. Any research project funded fully or in part by ARLIS/NA should acknowledge this support in print or verbally, as appropriate.

Additional copies of these guidelines are available from:

Cara List
Art and Architecture Librarian
Architecture and Allied Arts Library
5249 University of Oregon
Eugene, OR 97405-5249
(541) 346-2200
clist@uoregon.edu

Shalimar Fojas White
Manager, Image Collections and Fieldwork Archives
Dumbarton Oaks Research Library and Collection
1703 32nd Street, NW
Washington, DC 20007
(202) 339-6972
whites@doaks.org

H.W. Wilson Foundation Research Award: Guidelines