ARLIS/NA Board Meeting –
Action Items
Action 1: Clarke will look into 501c3 issue and what kinds of
certification such as CEU’s might impact ARLIS non-profit
status. Deadline pre-conference
Action 2: Graney will ask PDC to investigate
the issue of certification. Deadline September 30.
Action 3: Schwartz and Webster will look at revising the Conference
Planning Manual to provide guidance for program planning incorporating the
suggestions made by the Board. Deadline Pre-Conference.
Action 4: Webster will chair a task force consisting of Clarke, the
Canadian and regional representatives to create a document which presents the
costs and benefits of the chapter affiliation options/models. Deadline October 15.
Action 5: Clarke will provide the task force on chapter relations the
cost of liabilities insurance and incorporation. Deadline
September 15.
Action 6: Keeran and Franklin will create an
agenda for the chapter officers’ breakout meeting at the conference. Deadline February 1.
Action 7: Brown will add planning dates for Chapter officer’s breakout to the Management Calendar.
Action 8: Brown will submit for Board approval the revision of the
Policy Manual to reflect the abolishing of the Administrative Documents position. Deadline September 15.
Action 9: Schwartz will follow up on appointing a person responsible
for editing the conference documents and will revise the Conference Planning
Manual to incorporate the position into future Conference Planning. Deadlines September 1 and Pre-conference.
Action 10: Herschman will submit Bylaw
changes to the Web Editor. August 1.
Action 11: Brown will draft e-mail to announce the results of the Bylaw
vote . August 5.
Action 12: Brown will write an article on
the Bylaw changes for Update.
Action 13: Brown will revise the Policy Manual to reflect the change in
membership composition. Deadline September 15.
Action 14: The vice president will develop agenda item for leadership
breakfast breakout to present a proposal for committee membership possibilities
for discussion at the Post Conference Board meeting. Deadline
February 1.
Action 15: Frechette will survey subcommittee
chairs to determine whether they think the new structure is working and produce
a document with pros and cons. Deadline Pre-conference.
Action 16: Townsend will notify the Diversity Committee of the
rejection of their travel award request. Deadline August 5
Action 17: Webster will notify the VRD of the rejection of their travel
award request. Deadline August 5.
Action 18: Frechette will ask the Awards Committee chair and
Travel Awards subcommittee co-chairs to examine the number of ARLIS/NA travel
awards and the amounts attached to them, (2 awards of $500 each) to determine
whether they are still realistic and whether there are other options like 1
award at $1000, and to make recommendations to the Board. She will also let
Travel Awards committee know that we are ok with their proposed changes
concerning the Karno award. Deadline September
30.
Action 19: Townsend will inform Karnos of the
Board acceptance of their proposals. Deadline August 15.
Action 20: Clarke will prepare a document which details the value of features
offered at different levels of sponsorship.
Deadline July 27
Action: 21: Clarke will prepare a list of institutions which we invoice
more than $1000 a year with the amounts they spend and send it to Townsend and
Brown. Deadline mid-August.
Action 22: White will set up an index fund investment with the funds now in the Money Market. Deadline August 15.
Action 23: White will send the revised section J to the website Deadline August 15.
Action 24: Herschman will request a written
report from IRC documenting the rational for getting out of IFLA. Deadline September 15.
Action 25: Keeran will inform the Membership
Committee of the recommended wording change for the membership form and to
thank Janine Henri for her work. August 15.
Action 26: Henri will send to Roper the wording changes on the
Membership Form and Roper will post changes to the online form. September 15.
Action 27: Brown will go back to the Nominating and convey the Board
reservations about having three people from the same institution. Deadline July 30.
Action 28: Task Force needs to
review the two proposals and make a recommendation to the Board. Deadline August 20.
Action 29:
Action 30: Roper will investigate differences in cost based on
publication size. Deadline August 15.
Action 31:
Action 32: Franklin and Brown will investigate copyright issues related
to electronic full-text provisions and contracts. Deadline October 31.
Action 33: Brown will contact Ann Whiteside to establish a task force to address issues of product standards. Deadline August 20.
Action 34: Webster will submit a contract for the SEI for approval by
the Board. Deadline
September 1.
Action 35: Webster and Townsend will draft language for the Policy Manual
relating to the SEI Implementation Team after the contract for SEI is signed . Deadline within a month after contract is signed.
Action 36: Keeran will send names of
potential new advertisers to Roper. Deadline August 15.
Action 37: White will put together a budget estimate to send Clarke to
either
Action 38: Townsend will contact
Action 39: Brown in conjunction with Townsend and Webster will identify
someone to be the
Action 40: Brown will develop the wording in the Policy Manual
indicating the new duties of the past president (liaison to other ARLIS groups
and to IRC). Deadline November 1.
Action 41: White will forward the revised language for the Treasurer’s
duties to the web editor for the Policy Manual. Deadline
August 6.
Action 42: Graney will get back to the
Professional Development to have them consult with the Membership and Diversity
committees to create a recruitment/career brochure. Deadline August 3.
Action 43: Roper will inform the Membership Committee about the number
of General brochures still in print and discuss revision when more are needed. Deadline August 3.
Action 44: Keeran will alert the Membership
to the revision of the brochure incorporating new mission, website for plan,
and other changes. Deadline August 15.
Action 45: White and Frechette will revise
and expand the guidelines for Special Funding Requests for divisions, chapters,
committees and roundtables and incorporate a model application. . Deadline January 15.
Action 46: Treasurer will post on ARLIS-L which special funding
requests have been approved after the requestors have been informed. Deadline August 15.
Action 47: White will ask Development Committee to remove from
Action 48: Schwartz will ask the
Action 49: Brown will convey the sense of the Board discussion to the
Strategic Plan Task Force. Deadline August 5.
Action 50: Roper will send the Board information on teleconferencing educational
sessions from other organizations. Deadline August 3.
Action 51: Schwartz will consult Rawlyk about
the possibility and costs of videotaping sessions at
Action 52: Clarke will identify organizations similar in structure to
ARLIS and send us the url to
allow Board members to look at best practices. Deadline
August 4.
Action 53: Board members will forward to Brown suggestions for members
of the new Statistics Task Force. Deadline September 15.
Action 54: Brown will ask the
incoming secretary if she will assume the Board position of Secretary earlier
as of Pre-Conference in
Action 34: Webster will submit a contract for the SEI for approval by
the Board. Deadline
September 1.
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