ARLIS/NA Delaware Valley Chapter

Article I. Name.

The names of the operation shall be ARLIS/Delaware Valley Chapter, hereafter referred to as the Chapter.

Article II. Purpose.

The Chapter is organized and will be operated exclusively for charitable and educational purposes with in the meaning of Section 501 © (3) of the Internal Revenue Code of 1954, as amended, in order to advance the cause of art librarianship and to promote the development, good management, and enlightened use of all art libraries and visual resources collections. In furtherance of such purpose, the organization is authorized:

1. To promote the continuing professional education of its members and the general knowledge of the public by sponsoring conferences, seminars, lectures, workshops, and other exchanges of information and materials concerning all aspects of art librarianship and visual resources curatorship;
2. To stimulate greater use of art libraries and visual resources collections by sponsoring, supporting, or publishing resources directories, bibliographies, inventories, periodical journals, occasional papers, reports, and related materials concerning the organization and retrieval of art information;
3. To foster excellence in art librarianship and the visual arts by establishing standards for art libraries and visual resources collections, by promoting improvements in the academic education, of art librarians and visual resources curators, by sponsoring awards for outstanding achievement, and by other means to that end;
4. To engage in any activities conducive to furthering the organizations purposes, providing that such activities may be lawfully carried on by an organization exempt from federal income tax under sections 501 © (3) of the Internal Revenue Code of 1954, as amended (of the corresponding provision of any future United States internal revenue law).

Article III. Membership.

1. Eligibility. Membership is open to all Individual members (including Student members) of ASLIS/NA upon payment of Chapter dues. Membership is also offered to one designated representative of Institutional members of ARLIS/NA upon payment of Chapter dues for that representative.
2. Dues.

1. Dues shall be proposed by the Executive Committee and shall be ratified by member vote at the last meeting of the calendar year.
2. Dues shall be paid to the Secretary-Treasurer.
3. Membership shall be from January 1 to December 31.
4. The Chapter shall have the right to propose additional fees for specified projects subject to the approval of the membership.
5. New members, who join the Chapter after October 1, shall have their dues applied to the following year.

3. Privileges.

1. Only members of the Chapter may vote, hold elective office, serve on committees, and participate in all Chapter activities.
2. All members shall be entitled to receive announcements of Chapter meetings and minutes and other notices of general interest to the membership.

Article IV. Officers.

1. The elected officers of the Chapter shall be the Vice-President (President-Elect), The President, Past President, and the Secretary-Treasurer.
2. Qualifications for office. Any personal member or designated institutional member may hold office and must file in writing an acceptance of the nomination with the Nominating Committee.
3. Terms of Office. The term of office for the Vice-President (President-Elect), the President and the immediate Past President shall be one (1) calendar year. The Secretary-Treasurer shall be two (2) calendar years
4. Duties of Officers.^*

1. President

1. The President shall be the chief executive officer of the Chapter and its representative on official business.
2. The President shall be a member ex-officio of all special project committees of the Chapter.
3. The President shall prepare the annual report for ARLIS/NA and other reports as required.
4. The President shall submit the Executive Committeeís recommendations for special projects for the approval of the membership.

1. Vice-President (President-Elect)

1. The Vice-President shall perform the duties of the President in case of the Presidentís inability to serve.
2. The Vice-President shall be the Program Chairman.
3. The Vice-President may be assigned other duties by the President of the Executive Committee.

1. Secretary-Treasurer

1. The Secretary-Treasurer shall keep the Minutes of Chapter meetings and the Executive Committee meetings.
2. The Secretary-Treasurer shall maintain financial records.
3. The Secretary-Treasurer shall perform other duties inherent to the office, such as mailing minutes and meeting notices to the membership.

1. Past-President

1. The Past-President shall be responsible for recruiting new member for the Chapter.
2. The Past-President shall take charge of the Newsletter project.
3. The past-President may volunteer for other projects proposed by the President or the Executive Committee.

Article V. Nominations and Elections

1. Nominating Committee and process

1. The President shall appoint a Nominating Committee of three (3) members. The Committee shall present a written slate of distribution to the membership before the last meeting of the calendar year (i.e., at least four weeks). Each nominee must file in writing an acceptance of the nomination with the Nominating Committee (see IV.B). Also, please note that a valid slate may consist of single or multiple candidates for each office.
2. Additional nominations may be made at the business meeting by the membership provided that the qualified candidate is in attendance.
3. No member may serve consecutive terms on the Nominating Committee. Current Executive Committee members are not eligible to serve.

2. Elections

1. Officers shall be elected by a plurality of votes cast by members.
2. The Nominating Committee will be responsible for running the election, tabulating the results, and informing the members.

Article VI. Executive committee.

1. The Chapter officers shall constitute the Executive Committee.
2. Meetings of the Executive Committee may be called by the President or by written petition of no less than three (3) members of the Chapter. At Executive Committee meetings, only members of the Committee shall have voting privileges.
3. Duties.

1. The Executive Committee shall act for the Chapter in the intervals between meetings.
2. The Executive Committee may propose special projects to be approved by the membership.
3. The Executive Committee shall prepare an annual dues schedule for approval by member vote at the last meeting of the calendar year.
4. The Executive Committee shall fill any vacancies which may occur.

Article VII. Meetings.

1. Meetings of the Chapter shall be called by the President.
2. There shall be at least tow (2) meetings each year.

1. The annual business meeting shall be the last meeting of the calendar year. The Chapter business/dues/report/year shall be the calendar year, January 1-December 31.
2. Announcement of meetings, prepared by the Vice-President in consultation with the Executive Committee, shall be sent to the members by the Secretary-treasurer by mail at least four (4) weeks prior to the meeting.
3. Members may invite guests to meetings and encourage them to become members.

Article VIII. Reports.

1. Annual reports of the Chapter shall be prepared by the President after receipt of written reports by the Vice-President and the Secretary-Treasurer. The Report shall follow the guidelines set up by the Executive Board of ARLIS/NA.
2. The President is responsible for the reports of Chapter meetings sent to the editor of the ARLIS/NA Art Documentation.

Article IX. Special Committees.

1. Special committees or projects may be proposed by the President, Executive Committee, or no less then five (5) members of the Chapter by petition in writing.
2. Special committees or projects shall be approved by a majority of votes cast by the members,
3. Each committee shall have a chairman appointed by the President.

Article X. Affiliation with other organizations.

Affiliation with other organizations in the Delaware Valley area shall be at the descretion of the Executive Board of ARLIS/NA and shall be in accordance with the guidelines supplied by the Executive Board.

Article XI. Charitable activity restrictions

No part of the net income of the organization shall inure to the benefit of or be distributable to its directors, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services actually rendered and to make payments and distributions in furtherance of the purposes and objectives of this organization. No substantial part of the activities of the organization shall be carrying on of propaganda or otherwise attempting to influence legislation, and the organization shall not participate in or intervene in any political campaign on behalf of any candidate for public office.

Notwithstanding any other provisions set forth in these Articles of Incorporation (or constitution), at any time during which it is deemed a private foundation, the organization shall not engage in any act of self-dealing as defined in Section 4941(d) of the Internal Revenue Code of 1986 or corresponding provisions of any subsequent federal tax laws; the organization shall not make any investments in such manner as to subject the organization to the tax imposed by Section 4944 of the Internal Revenue Code of 1986 or corresponding provisions of any subsequent tax laws and the organization shall not make any taxable expenditures as defined in Section 4945(d) of the Internal Revenue Code of 1986 or corresponding provisions of any subsequent federal tax laws.

Notwithstanding any other provision of these articles (or constitution) the organization shall not conduct or carry on any activities not permitted to be conducted or carry on by an organization exempt form tax under Section 501©3 of the Internal Revenue Code of 1986, or corresponding provisions of any subsequent tax laws, or any an organization contributions to which are to be deductible under section 170©(2) of such code or corresponding provisions of any subsequent federal tax laws.

Article XII. Amendments.

1. Amendments to the Bylaws may be proposed by any voting member and shall be submitted to the Executive Committee in writing by voting members.
2. The text of a proposed amendment shall be distributed to the voting membership at least four (4) weeks prior to a business meeting.
3. Approval of a two-thirds majority of voting members and the approval of the Executive Board of ARLIS/NA shall be necessary to amend the bylaws.
4. The Bylaws shall be reviewed at least every five (5) years or more frequently at the discretion of the Executive Committee.

Article XIII. Dissolution of the Chapter.

Upon the dissolution of the organization or the winding up of its affairs, the assets of the organization shall be distributed exclusively for the charitable or educational purposes or to organizations which are then exempt from federal tax under Section 501 ©(3) of the Internal revenue Code of 1986 or corresponding provisions of any subsequent federal tax laws and to which contribution are then deductible under Section 170 ©(2) of such code or corresponding provisions of any subsequent federal tax laws. Organizations having proposes similar to those of this organization shall be preferred.

These Bylaws were drawn up and approved on November 6, 1980 by the membership of the Delaware Valley Chapter of ARLIS/NA.

Revised April 18, 1985

Revised January 6, 1988

Revised November 2, 1988